Business Office Manager jobs in Fairbanks, AK

Maniilaq Association

06/18

Title: Business Office Manager Range: 14

Program: Long Term Care Status: Non-Exempt

Housing Priority: None BCU: Yes

POSITION SUMMARY

This position is responsible for the overall operations of the business office, including Accounts Receivable, Accounts Payable, and Payroll and admissions paperwork. Position maintains admission records. Maintains employee training records. Supports a dignified and caring atmosphere with residents, residents’ families, visitors and staff. Protects privacy and confidentiality of information pertaining to the residents, employees.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Verifies, enters and reports census daily.

2. Reviews time clock guidelines.

3. Assigns employee numbers, reviews time clock entries for accuracy, collects time clock changes and enters data into the system.

4. Responsible for issuing and tracking of all staff leaves and vacation requests including the issue of necessary paperwork, collection of completed paperwork and filing of paperwork.

5. Handles housing needs for TDY staff, manages TDY contracts.

6. Sorts and distributes incoming mail, and processes outgoing mail.

7. Completes required paperwork with the resident or resident’s agent and communicates admission information orally and in writing to the admissions team does follow-up with the resident and resident’s family or agent.

8. Verifies billing set up in accurate at all times.

9. Verifies pay sources and prepares and maintains resident financial files, including state and federal reimbursement documents.

10. Reviews financial obligations with resident and/or/responsible parties.

11. Performs collection efforts for all receivables timely and accurately and documents all efforts within the billing system.

12. Ensures cash receipts are prepared properly and are posted accurately.

13. Ensures the Resident Trust Accounts are balance and updated and are current at all times.

14. Maintains the Operating Petty Cash Account accurately at all times tracking all transactions timely.

15. Ensures all Policies and Procedures are being followed.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to perform essential job duties with or without reasonable accommodation. Vocational or Associate Degree and two years of experience working in a business office or equivalent work experience. Payroll time clock experience helpful. Experience with Accounting Systems, Payroll Systems, Time Clock Systems, Microsoft Word and Excel a must.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required of personnel in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To perform this job successfully, an individual must be able to satisfactorily perform each of the above essential duties and meet physical demands. Reasonable accommodations may be made to enable individuals with disabilities to meet those conditions.