Chief of Staff plans and directs all administrative, financial, and operational activities for the organization's President, CEO or other executive. Organizes and prioritizes critical issues and required information for the executive to facilitate efficient decision making. Being a Chief of Staff acts as a point of contact or gatekeeper between top management and other stakeholders. Provides oversight and guidance to projects of high importance. Additionally, Chief of Staff may act as an advisor to the chief executive. May be responsible for the management of executive support staff. Requires a bachelor's degree. Typically reports to CEO or executive. The Chief of Staff manages a departmental function within a broader corporate function. Develops major goals to support broad functional objectives. Approves policies developed within various sub-functions and departments. Comprehensive knowledge of the overall departmental function. To be a Chief of Staff typically requires 8+ years of managerial experience. (Copyright 2024 Salary.com)
Summary:
The Medical Staff Services Coordinator provides confidential administrative support to the Medical Staff Services team, frequently interfacing with physicians and providers, Board directors, senior level administrators, operations leadership, and managers.
Principal Responsibilities:
1.
Will
participate and maintain a culture within The Corvallis Clinic consistent with
the content outlined in the Service and Behavioral Standards document. To this
end, employee will be expected to read, have familiarity, and embrace the
principles contained within. 2.
Coordinates
specific aspects of the physician and providers recruitment process including
arranging travel and accommodations, preparing interview packets, managing
onsite logistics, tracking reimbursement requests, and compiling candidate
files. 3.
Inputs
and manages candidate information in the Applicant Tracking System (ATS). 4.
Maintains
supply of recruitment materials; prepare and distribute recruitment packets. 5.
Monitors
new physician and provider review and onboarding schedules; schedules quarterly
reviews; prepares practice review reports and packets. 6.
Assists
with the organization of physician and provider events, including informal
gatherings, “meet and greet” lunches for new physicians and providers,
retirement receptions, Spring Milestone Dinner, and Holiday Brunch. 7.
Accurately inputs,
updates, and maintains data from physician and provider applications into
credentialing the database. 8.
Maintains
accurate physician and provider CAQH profiles. 9.
Assists with the
preparation of physician and provider initial credentialing and
re-credentialing files for evaluation by Peer Review Committee and Medical
Advisory Committee. 10.
Coordinates
orientation activities for medical residents rotating at The Corvallis
Clinic. 11.
Monitors stipend
payments for The Corvallis Clinic physicians participating in graduate
education, specifically resident rotations. 12.
Participates in
the development and implementation of process improvements for all department
functions including, recruitment, orientation and onboarding, credentialing,
and re-credentialing, and off-boarding. 13.
Performs
miscellaneous job-related duties as assigned.
1. High school diploma or equivalent required. Associate of Arts or bachelor’s degree in business, communications, marketing, or healthcare related field, preferred.
2. Minimum of one to two (1-2) years of professional experience in an office environment, in a role that demands a high level of attention to detail, and strong organizational skills, required.
3. Experience with data entry and database management, required.
4. Expert level knowledge of Microsoft Office Suite (Advanced Word, Excel, PowerPoint, Outlook), required. Advanced proficiency using AdobePro, DocuSign, and Survey Monkey, preferred.
5. Prior healthcare experience, preferred.
1. Impeccable organization skills and attention to detail.
2. Exceptional communication skills, both verbal and written.
3. Demonstrated customer-centric approach with attention and commitment to providing exceptional service to internal and external stakeholders.
4. Advanced time-management skills with the ability to prioritize and manage multiple tasks with passion and energy to support a fast-paced environment.
5. Ability to establish and maintain positive and productive professional relationships.
6. Ability to work independently and in a team environment.
7. Expert level knowledge of Microsoft Office Suite (Advanced Word, Excel, PowerPoint, Outlook) and proficient using AdobePro, DocuSign, and Survey Monkey.
8. Advanced Outlook calendar management critical.
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