Media Coordinator jobs in East Orange, NJ

Job description

Sales Coordinator/Production Manager:

THIS IS AN IN OFFICE POSITION; NOT REMOTE...PLEASE DO NOT APPLY IF YOU'RE LOOKING FOR REMOTE WORK.

Looking for an awesome bubbly highly organization MAVEN Sales Administrative Coordinator to work directly with a very driven, highly ambitious, extremely demanding, execution driven, and loving CEO. I truly show genuine REAL LOVE for my people who take care of me and the business. I am very MACRO minded and MICRO process driven and Need a Micro Processor to back end and help execute my client interfacing business flow! Are you thick skinned, resilient, not easily offended, and are you super willing to jump in and serve ANYWHERE??? If so, this could be your job, IF NOT…This is DEFINTELY NOT YOUR JOB!!

Tasks: This role is in the Life Insurance Industry. The Sales Administrative Coordinator will directly support the functionality of sales initiatives and client interfacing needed to help clients get the life insurance they need and help get families protected. This person will manage deal flow from the Carrier placement, illustration software, CRM input, lead flow, Processing of deals, Closing of deals, and making sure commissions are paid on all deals. This person needs TREMENDOUS FOLLOW UP & ORGANIZATIONAL SKILLS!!!! IF NOT…This is DEFINTELY NOT YOUR JOB!!

• Working directly with the CEO of the company
• Leading With Kindness, Empathy, Patience, and EXTREME CARE
• Very High Emotional Intelligence- extremely adept and have the ability to understand, use, and manage your own emotions in positive ways to relieve stress, communicate effectively, empathize with others, overcome challenges and defuse conflict
• Can read a room well and make everyone in the room feel better because they have things handled. (Quiet Strength)
• Responsible for keeping the this dept running SMOOTHLY And FUNCTIONING OPTIMALLY.
• Extremely High Organization and Prioritization skills(PLEASE DON'T APPLY IF THIS IS NOT YOU)
• Task, Time and Calendar Management of the Business (A CALENDAR MAVEN-PLEASE DON'T APPLY IF THIS IS NOT YOU)
• Tremendous FOLLOW-UP SKILLS on Everything you Touch.
• High Execution Skills-Always completing task with a bow on them
• 24/7 Mindset-Always available for phone calls or small tasks and not offended by this.
• Highly Discretionary with ALL information as well as an extremely loyal personality
• Willingness to support and help champion any and all of the businesses needs.
• Incredible Researcher of Information-FAST.
• Extremely Well Written Individual
• High Passion towards accountability and building high levels of TRUST
• Bubbly personality who ENJOYS people and can be catalyst for our values and driving culture.
• Read and prioritize all incoming communication, ensuring deadlines are met, questions are answered, and requests are addressed.
• High-level customer service skills, as you will be interfacing with plenty of our corporate contacts and and some of our independent contractors and their offices.
• Attention to detail is critical. Must be able to identify issues and address appropriately.
• Handle logistics for meetings and all events
• Ability to work independently and be proactive in your learning.
• Excellent communication skills, both written and verbal.
• Ability to work effectively in a fast-paced environment and handle multiple tasks simultaneously.
• Ability to be a productive team player; work well with other team members.
• Excellent personal project management skills, ensuring follow up and completion where needed.
• Organize and maintain all files assigned
• Thorough research, as requested and handling any Adhoc responsibilities for the CEO
• Ownership of special projects, as assigned
• Take charge of any other miscellaneous tasks assigned
• Light office cleaning

Requirements:

• At least 5 years of experience working as a high-level administrative assistant at the executive level
• Provide high-level administrative support to the CEO
• Prepare and edit correspondence, communications, presentations, and other documents
• Conduct research and compile data for various projects and reports
• Assist in project coordination and follow-up on action items
• Perform data entry and maintain accurate records
• Proofread documents for grammar, spelling, and formatting errors
• Handle confidential information with discretion
• Manage office supplies and equipment inventory
• Assist with phone systems and handle incoming calls
• Proven experience as a high end facilitating admin assistant or similar role
• - Strong organizational and time management skills- Excellent verbal and written communication skills- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)- Familiarity with office equipment (e.g., printers, scanners) and software (e.g., DocuSign)- Ability to handle multiple tasks and prioritize effectively- Attention to detail and problem-solving skills- Strong computer literacy, including proficiency in email management and internet research- Experience in event planning is a plus
• Have 5 years’ experience in business operations and project management.

• Must be computer savvy (Proficiency in Microsoft Word, Excel, Outlook and Power Point is mandatory)
• Eager to grow with a growing company and career minded.
• Comfort working in high velocity environments.
• Extremely detail-oriented mindset and ability to manage multiple projects and priorities.
• Proactive, “hungry” attitude, interested in going the extra mile to keep things running smoothly.
• Exceptional written and verbal communication skills (you will be coordinating with important business contacts)
• A positive, can-do attitude and personality to match – we are looking for happy people that are pleasant to work with!
• The kind of individual that brings people’s spirits up not down.
• Someone who is always looking to find a way, not looking for an excuse.
• Flexibility with the changing priorities and challenging timelines that come in a fast-paced environment.
• Strong level of independence and efficiency and forward thinkingThere are four key characteristics of our team that we hope are traits you have as well:

• Be Passionate: Our work is stimulating, meaningful and has purpose.
• Be Committed: We are committed to our mission. We have a tremendous opportunity in front of us.
• Be Efficient: Moving fast is the result of good planning, decision making, and execution.
• Be Inclusive: We are always looking for people with varied viewpoints, skill sets, backgrounds, and experiences to realize our mission.

What You’ll Experience Here:

• Being empowered: There is no shortage of ownership for the invested and excited.
• Salary range commensurate on experience
• This is an exceptional opportunity for a professional looking to assist in managing a growing company. If you have a positive attitude, a transparent leadership style and are open to new ideas and change, this is your job.
• The ideal candidate will have an ability to create and maintain an efficient system of operation to support the CEO needs. The candidate should be comfortable multitasking and working cross-functionally with different business units.
• This is an exceptional opportunity for a professional looking to assist in managing a growing Visionary CEO. If you have a positive attitude, a transparent leadership style and are open to new ideas and change, this is your job.
• Establish and maintain business standards for accuracy, productivity and reliability
• Ensure regulatory, compliance and legal rules are followed
• Manage budget to align with goals of business.

Wages Offered: Salary plus Benefits, Paid Holidays, and Paid Time Off

Job Type: Full-time

Schedule:

• Monday to Friday
• On call

Ability to commute:

• East Hanover, NJ 07936: Reliably commute daily

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 4 years (Preferred)
• Calendar management: 4 years (Preferred)

Work Location: In person

THIS IS AN IN OFFICE POSITION; NOT REMOTE...PLEASE DO NOT APPLY IF YOU'RE LOOKING FOR REMOTE WORK.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 4 years (Preferred)
• Project management: 4 years (Preferred)

Language:

• Spanish (Preferred)

Ability to Commute:

• East Hanover, NJ 07936 (Required)

Ability to Relocate:

• East Hanover, NJ 07936: Relocate before starting work (Required)

Work Location: In person