Accounting Assistant jobs in Kansas

4/4/24

1.0 Introduction

The purpose of this job is to establish and define the functional role, requirements, reporting relationships, authority, duties and responsibilities, and measurements of performance of the Accounting Assistant II.

2.0 Functional Role

The primary function of the Accounting Assistant II is to assist the accounting department with either Accounts Receivable (AR) or Accounts Payable (AP). The Accounting assistant will coordinate with the Portfolio Supervisor, Portfolio Manager, and Company Owner(s) to complete billing and payables in a timely and accurate manner. They will communicate with all co-workers, vendors, and customers regarding accounting issues.

3.0 Requirements

3.1 Education

Required: Associates Degree or higher, in business administration or accounting;

or a minimum of two (2) years experience working in accounting and/or

bookkeeping.

Preferred: Additional related coursework, preferably in business administration, property management and/or budgeting.

3.2 Experience

Required:

• Minimum of one (1) year experience working in accounting / bookkeeping
• Minimum of one (1) year accounting using Buildium or Appfolio property management softwares
• Minimum of one (1) year experience using Quickbooks

3.3 Skills, Knowledge & Abilities

Skilled in all aspects of accounts payables and accounts receivable. Organizational and interpersonal communication skills. Computer skills with experience in Microsoft Office, Google Documents, and various accounting programs. General understanding of basic home maintenance would be helpful. Ability to compose business documents with proper grammar, punctuation, and spelling skills. Attention to detail as well as time management skills. Written and verbal communication is a must in a team environment.

3.4 Mental

Ability to sustain sharpness and professional bearing and to foster a positive business image. Ability to problem solve and make decisions. Normal ability to concentrate. Normal memory, taking into consideration the amount and type of information.

3.5 Physical

Normal physical mobility, which includes movement from place to place. Normal physical agility, which includes the ability to maneuver the body. Able to lift and move up to 35 lbs. Normal dexterity of hands and fingers. Normal coordination, including eye-hand-foot. Sufficiently corrected vision for reading written documentation and driving a vehicle. Must be able to hear adequately with correction. Must be able to ascend/descend staircases.

3.6 Working Conditions

Work occurs primarily in an office environment. Requires individuals to drive their own vehicle for business matters (mileage reimbursement).

4.0 Reporting Relationships

Accounting Assistant II reports to the Portfolio Manager, if the Portfolio Manager

is unavailable, the Accounting Assistant II will report to the President.

5.0 Authority

5.1 The Accounting Assistant II has the authority to make accounting decisions regarding utility and vendor bills completed by Cobalt Real Estate Management, subject to the limitations issues by the Portfolio Manager, Company Owner, the company’s policies, and general good management processes.

5.2 Work with Property Owners, Residents, Vendors, and Co-workers regarding rental properties, as a representative of the company.

5.3 Network with community members and businesses as a representative of the company.

6.0 Duties and Responsibilities

6.1 Oversee either AR or AP in its entirety while utilizing the appropriate spreadsheets and accounting softwares.

6.2 Weekly audit the checks and balances spreadsheet to see there are no deficiencies or outstanding balances.

6.3 Work with the HR representative to handle payroll and ensure it is paid on time along with any payroll taxes.

6.4 Assist in the collection of any delinquent amount on any unpaid bill or rents.

6.5 Assist in the collection of information in the event of a debt collection.

6.6 Process payments to owners and vendors in a timely manner using our system of checks and balances.

6.7 Follow-up with owners regarding issues with their monthly statements or with any prepared tax documents.

6.8 Collect any and all pertinent vendor information for tax purposes.

6.9 Complete and send out Annual Tax Documentation.

6.10 Prepare and send out disposition letters at the end of a lease agreement.

6.11 Effectively communicate and share information with necessary parties.

6.12 Complete any and all invoicing on behalf of the property group.

6.13 Report any delinquencies over sixty (60) days to the Portfolio Manager to prepare for collections.

6.14 Perform any and all business related tasks as assigned by their manager or the President based on the needs of the business including responsibilities that fall outside of the above work scope.

7.0 Measures of Performance

7.1 There were no significant errors in Accounting procedures.

7.2 Adherence to company Core Values.

7.3 All billing/ invoicing was completed in a timely manner as well as payroll being

completed on time.

7.4 There were no warranted complaints against the Accounting Assistant II because of rudeness, poor customer service, discrimination, inefficiency or failure to follow local, state and federal laws.

7.5 There is no major discrepancy between audits and cash values.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Manhattan, KS 66503: Relocate before starting work (Required)

Work Location: In person