Administrative Manager jobs in Allentown, PA

Job Title: Administrative Assistant To Property Management Company & Umbrella of Companies owned

Company: The Real Estate Firm & Property Management

Location: Nazareth, PA

Position Type: Part Time ; 24 hours/week Tuesday through Friday. This position will expand to full time in the future.

Salary: $18-20/hour, depending on experience

About Us: The Real Estate Firm & Property Management is a leading property management company dedicated to providing exceptional service to property owners and tenants alike. With a focus on efficiency, professionalism, and customer satisfaction, we manage residential and commercial properties with a commitment to excellence.

Job Description:

We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our property management team and ensuring smooth operations within the company. The ideal candidate will be proactive, adaptable, and able to handle a variety of tasks with precision and professionalism.

Responsibilities:

• Provide administrative support to property management team, including but not limited to: answering phones, responding to emails & text messages, and managing calendars.
• Assist in the preparation of leasing documents, contracts, and other administrative paperwork.
• Data Entry
• Maintain accurate records of tenant communications, lease agreements, and property maintenance requests.
• Assist with tenant onboarding and offboarding processes.
• Handle incoming and outgoing mail, packages, and deliveries.
• In person greeting of tenants and clients at office.
• Assist with accounts payable and accounts receivable tasks, including invoice processing and rent collection.
• Maintain office supplies inventory and place orders as needed.
• Coordinate change overs of utilities.
• Communication with landlords regarding updates on their investment properties, outstanding projects, & day to day operations that are pertinent to their relative property.
• Assist with special projects and other duties as assigned by management.

Requirements:

• High school diploma or equivalent; Associate's degree or higher preferred.
• Proven experience in an administrative role, preferably in property management or real estate.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Knowledge of property management laws and regulations is a plus.
• Experience with property management software, AppFolio, is a plus.
• Ability & willingness to learn software & protocols set by company.
• Positive attitude and willingness to learn and grow within the company.

Joining our team as an Administrative Assistant offers an exciting opportunity to be part of a dynamic and growing property management company. If you are a motivated individual with a passion for delivering exceptional service, we encourage you to apply and become part of our team!

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 24 per week

Experience level:

• 1 year
• 2 years

Schedule:

• Day shift
• Monday to Friday
• No on call
• No overtime
• No weekends
• Weekends & holidays off

Application Question(s):

• When are you able to start, if hired?
• Are you proficient with a computer & able to learn new programs?
• Do you have any experience with AppFolio?
• Do you have any customer service skills, specifically on the phone?
• Are you open to full & part time hours?

Ability to Relocate:

• Nazareth, PA 18064: Relocate before starting work (Required)

Work Location: In person