Administrative Manager jobs in New Suffolk, NY

Recently Added Administrative Manager jobs

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Office Manager - Administrative
  • HCMC - Home Care Maintenance Company
  • Westhampton, NY FULL_TIME
  • In addition to managing a team of two, The Office manager would be personally responsible for completing the following:


    Accounts Payable & Receivable – HCMC Inc, The Concierge, HCMC FL, HCMC Holding LLC, Condos & HOA's

    Payroll Tax's

    Credit Cards – HCMC Inc, The Concierge, HCMC FL
    -         Reconciling credit cards for the above companies monthly

    Bank Accounts – HCMC Inc, The Concierge, HCMC FL, HCMC Holding LLC
    -         Reconciling bank accounts for the above monthly

    Condominium / HOA – Manage the following for seven communities
    Including but not limited to:
    -         Book keeping for Condo / HOA communities

    HCMC FL
    Including but not limited to:
    -         Emailing monthly Amex statement and requesting receipts
    -         Monthly reconciliation of bank account and 1 credit card
    -         Emailing completed reconciliations
    -         Entering credit card expenses and vendor bills
    -         Creating draft monthly maintenance invoices and emailing
    -         Creating final monthly maintenance and monthly management invoices and emailing to client
    -         Creating new account in QB
    -         Creating contract invoice in QB
    -         Creating new client folder under managed clients
    -         Creating new outlook contact
    -         Creating client folder in Outlook to file emails
    -         Emailing for new client information to add to the portal
    -         Email insurance company for new general liability certificate
    -         Adding client to annual contract spreadsheet, master spreadsheet, email spreadsheet and access list
    -         Assigning key number
    -         Adding client email to distribution group email
    -         Emailing customer, invoice, portal log in, vendor form, alarm form and general liability certificate
    -         Emailing whole company updated access list
    -         Scheduling payments
    -         Entering deposits in QB
    -         Creating annual contract renewals and 2nd installment invoice
    -         Working with PM to help as needed
    -         Working with the accountant for sales tax, additional information, and end of year reports
     
    The Concierge
    Including but not limited to:
    -         Monthly reconciliation of 1 credit card and 1 bank account
    -         Emailing completed reconciliations
    -         Entering credit card expenses and vendor bills
    -         Creating draft invoices and emailing to PM’s
    -         Creating final invoices and emailing to client
    -         Creating new account in QB
    -         Print out deposit form for monthly reconciliation
    -         Noting vendors that need to be paid and scheduling payment
    -         Mobile Depositing checks or depositing at bank if needed
    -         Scan or take pictures of checks and email to accounting@hcmcny.com, save in corresponding folder
    -         Resolving any discrepancies
    -         Working closely with accountant for sales tax, end of year and varies items throughout the year


    Office Administration & Miscellaneous Responsibilities
    Including but not limited to:
    -         Daily emails – composing, responding, sorting, filing, and delegating
    -         Meetings with management – as needed
    -         Inquiries from employees, and upper management (in person and emails) – this can range from anything such as but not limited to: PTO, vendors, new and old projects, invoices, payments, work orders, insurance, holidays, tsheets, payroll and so on.
    -         Client inquiries
    -         Uniforms – sourcing the best price, ordering, coordinating with the printer and tracking inventory
    -         Weekly meetings with office administration
    -         Training, overseeing/managing, and support admin assistants – daily (Varies)
    -         Delegating daily tasks (Varies)
    -         Adding, updating, and creating spreadsheets as needed (Varies)
    -         Working closely with accountant/Ken for sales tax, end of year and varies items throughout the year

    Insurance Responsibilities:
    - Health Insurance and Aflac payments & admin
    - Workers Comp and General Liability Insurance
    - Disability/ Paid Family Leave Insurance
    - Simple IRA admin

    Vehicle Insurance
    - Maintain & submit payments

    New Employees
    - Systems Onboarding

    Terminated Employees
    - Systems Off boarding

    Annual Contract Renewals
    - Sending Renewals

    Projects/Vendors
    -Invoicing, payments etc
     
    New Customers
    - Onboarding
     
  • 12 Days Ago
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S
Medical Receptionist
  • Stony Brook Administrative Services
  • Southampton, NY PART_TIME,FULL_TIME
  • Job Responsibilities: Perform all necessary receptionist duties including answering, screening and routing of phone calls. Take appropriate messages and ensure the proper delivery of those messages. B...
  • 2 Days Ago
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S
Nurse Practitioner
  • Stony Brook Administrative Services
  • Rocky Point, NY FULL_TIME
  • JOB RESPONSIBILITES: Under the direction and supervision of a licensed physician, provides health care to patients including diagnosis and treatment. Under the supervision of physician, obtains medica...
  • 11 Days Ago
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S
Medical Assistant/Medical Receptionist
  • Stony Brook Administrative Services
  • Southold, NY FULL_TIME
  • SUMMARY: The medical receptionist/medical assistant will assist the department with coordination of the daily operations of the front desk, and other duties to ensure efficient work flow and patient c...
  • 11 Days Ago
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S
Call Center Representative
  • Stony Brook Administrative Services
  • East Setauket, NY FULL_TIME
  • Job Summary: Act as a central point of communication among providers, patients and other team members of our team. Incumbent schedules patients for provider appointments and diagnostic testing utilizi...
  • 16 Days Ago
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S
Medical Receptionist
  • Stony Brook Administrative Services
  • Hauppauge, NY FULL_TIME
  • This is an opening for the front desk of a busy practice. You are the first point of contact with the patients. Essential Job Functions: Perform all necessary receptionist duties including answering, ...
  • 1 Month Ago
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0 Administrative Manager jobs found in New Suffolk, NY area

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Part-Time Administration Manager for Irrigation Association of NY
  • Dimension 2 Associates
  • Huntington Station, NY
  • Job Description Job Description The Irrigation Association of New York was established in 1985 to foster development and...
  • 4/26/2024 12:00:00 AM
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S
Administrative Manager of Operations - Cancer Center
  • Stony Brook University
  • Stony Brook, NY
  • At Stony Brook Medicine, the Administrative Manager of Operations - Cancer Center manages Cancer Center operations and a...
  • 4/26/2024 12:00:00 AM
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On-Site Manager (Suffolk Region)
  • Northwell Health | GoHealth Urgent Care
  • Lake Grove, NY
  • Description Position at Northwell Health GoHealth Urgent Care At Northwell-GoHealth Urgent Care, we strive to provide an...
  • 4/24/2024 12:00:00 AM
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S
Residence Life Coordinator
  • Southern Connecticut State University
  • New Haven, CT
  • Rank: Administrator III Search #: S24-005 Job Posted: February 27, 2024 Southern Connecticut State University is a diver...
  • 4/24/2024 12:00:00 AM
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Y
Secretary Medical
  • Yale New Haven Health
  • New Haven, CT
  • Overview: To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mi...
  • 4/24/2024 12:00:00 AM
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A
Salesforce Product Owner/BA
  • Assa Abloy Sicherheitstechnik Gmbh
  • New Haven, CT
  • The Digital Business team at ASSA ABLOY is responsible for defining, designing and delivering a world-class digital expe...
  • 4/23/2024 12:00:00 AM
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Are You Awsome?
  • Upnexa
  • Holbrook, NY
  • Job Description Job Description Job Description: * UpNexa is seeking a POS Implementation Technician to service business...
  • 4/22/2024 12:00:00 AM
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U
Residential Program Supervisor
  • UCP of Long Island
  • Medford, NY
  • UCP Long Island is a not for profit agency whose mission is to advance the independence, productivity and full citizensh...
  • 4/22/2024 12:00:00 AM
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About New Suffolk, New York

New Suffolk is a census-designated place (CDP) that roughly corresponds to the hamlet by the same name in the Town of Southold in Suffolk County, New York, United States. The CDP's population was 349 at the 2010 census. According to the United States Census Bureau, the hamlet has a total area 0.62 square miles (1.6 km2), of which 0.54 square miles (1.4 km2) is land and 0.04 square miles (0.1 km2), or 8.83%, is water....
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Manager jobs
$62,603 to $79,638
New Suffolk, New York area prices
were up 1.6% from a year ago
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What does an Administrative Manager do?

Administrative Manager
Monitors daily work of associates evaluating workload and responsibilities of support staff to determine necessary assignment changes to maintain efficient workflow.
April 22, 2021
Assists the Research Director in the development of new methods, procedures and/or processes to increase efficiency and to improve service deliver, production, equipment performance, scheduling and quality control.
June 04, 2021
Provides hardware and software recommendations, acquisition and installation of components when requested, performs maintenance and repair of interoffice network equipment, sets-up and maintains email and networking accounts of new employees, establishes protocols for use of the interoffice network and networked printers/copiers, scanners, etc.
July 05, 2021
Develops and/or refines orientation processes, quality assurance processes, clinical and operational workflows, data collection, documentation, research, staff credentialing, reporting, budgets, and other program needs.
July 09, 2021
Manage team responsible for conducting reviews to ensure policies, goals and objectives for compliance are met, audit strategies are appropriate, reviews are timely, and deficiencies are proactively identified.
September 20, 2021
Demonstrated written communication skills, including the use of word processing and electronic mail software, to prepare concise, logical, grammatically correct analytical reports, correspondence, policies and procedures.
November 17, 2021