Administrative Project Coordinator jobs in Ankeny, IA

Position: Administrative/Project Coordinator

Reports to: Regional Manager

Summary:

Utility Traffic & Restoration, LLC (UTR) is now accepting applications for an opening for an Administrative/Project Coordinator. UTR is a union contractor specializing in traffic control and surface restoration services for utility companies and their contractors throughout the Midwest.

Primary responsibilities:

- Answer and respond to phone, email, and customer portal requests for surface restoration (concrete, asphalt, lawn) and traffic control services

- Enter incoming work requests & create internal work orders in company software for tracking and billing purposes

- Create field tickets for supervisors/field crews

- Collect, track, scan, and send field tickets to our billing department. Ensure all tickets are collected each week

- Collect, track, scan, and send credit card logs & receipts to our billing department. Ensure all logs & receipts are collected each week

- Enter all time sheets for field employee’s in the designated service area

- Front desk duties: greeting and directing visitors, getting mail, opening and/or handing packages to employee’s. Note: the office you will be working out of does not get much foot traffic

- Assist with coding incoming field tickets to ensure billing team has accurate information for billing purposes

- Various other additional administrative responsibilities. Role will be the primary support for Regional Manager, Supervisors, Foreman, and Field Crews in the designated area

- Assist in other departments as needed and any other additional duties as requested

Notes:

- Work location: on-site in Des Moines, IA

- Full-time, non-seasonal, Monday-Friday hours. Ability and willingness to work overtime in the busy season (April 1st – December 1st). Winter months will be slower but still full-time.

We Offer:

- $21.00-$24.00/hr base wage, dependent on experience & qualifications

- Weekly pay

- Excellent Medical, Dental, Vision, and Life insurance

- 401k retirement account with employer matching funds

- Generous PTO (paid time off) policy and paid holidays

- Access to MasTec (MTZ) employee stock purchase program (ESPP), which allows purchase of company stock at 15% discount

Qualifications:

- 1 year office experience, ideally in construction/traffic/restoration related office setting, preferred

- Post-secondary (college) education and/or degree preferred.

- Proficiency with Microsoft office programs (Outlook, Word, Excel) required.

- Proficiency with Adobe PDF preferred (combining, organizing, editing, signing, etc.)

- Proficiency with computers and technology in general.

- Willingness to always ask questions

- Strong communication skills, both oral and written, is required

- Ability to create and maintain relationships with vendors, customers, and employee’s

- Ability to coordinate several tasks at once and work under strict deadlines

- Valid driver’s license class D with clean driving record (reliable transportation)

- Must be able to pass a background check and drug testing (pre-employment and randoms)

- Must always be reliable and professional

EEO/AA Employer

https://alvahgroup.com/

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Admin/Office/Billing: 1 year (Preferred)

Ability to Relocate:

• Des Moines, IA: Relocate before starting work (Required)

Work Location: In person