Administrative Services Supervisor jobs in Bakersfield, CA

Description

Job Description:   Office Administrative Assistant/Community Facilitator Supervisor Trainee

Position Summary:

• As an Office Administrative Assistant/Community Facilitator Supervisor trainee you will serve a critical role designed to provide full administrative support to the Community Facilitator Program and the Employment Services Program. Assist the Community Facilitator supervisors with recruitment, report writing, and monitor support. Provide liaison support between the different departments including job coaching and intern support through the Employment Services Program for people with various support needs.

Key Responsibilities: Essential functions of the job are denoted. Other duties may also be assigned. Please note that the essential functions may vary depending on department size, organizational structure, and/or geographic location. Reasonable accommodations may be made to allow individuals to perform the essential functions of the job or restructure marginal functions. 

• Work with and support Community Facilitator Supervisors during payroll, recruitment of support staff, develop and revise supports plans, and monitor support services.   

• ERSP- electronic health record support. Assisting with receiving and updating schedule changes within ERSP and entering corrections in a timely manner. 

• Assist with Special Incident Report Processing as procedures define.

• Revise, maintain, and distribute program information on consumers, families, department list, Regional Center Coordinators, etc. 

• Copy, distribute, and file authorizations as needed.

• Mailing of announcements to staff, consumers, and families, as requested.

• Assist with schedule interviews, appointments, training, conferences, etc., and prepare materials for events. 

• Faxing, filing, copying, and typing as needed. 

• Assist with identifying training needs and locating outside resources for training. 

• Keep stock of office supplies and place orders when necessary

• Support Manager and Community Support Supervisors with working remotely. 
• Provide job coaching and intern support through the Employment Services Program for people with various support needs.

Qualifications:

• Must be 18 years old. 
• Must have a High School Diploma or GED.  
• Must be able to work for a number of people and be able to prioritize. 
• Requires good organizational and time management skills. 
• Must have the ability to treat delicate information with sensitivity and in a confidential manner. 
• Must have computer proficiency in MS Word, Excel, and PowerPoint. 
• A valid driver’s license, reliable transportation & current auto insurance
• Prior experience working with individuals with unique needs.
• Understanding of and commitment to promoting cultural diversity and neurodiversity.
• Excellent interpersonal and communication skills.
• CPR and First Aid certification

*Note: This job description is intended as a general guideline for the responsibilities of the Administrative Assistant/Community Facilitator Supervisor Trainee and is not an exhaustive list of duties. Responsibilities may evolve as needs change.*

Supervisor:

Associate Director of Kern County Region  

Performance Feedback:

Daily Guidance & Annual Performance

Qualifications