Administrative Services Supervisor jobs in Spokane, WA

Who we are
We are a social enterprise that partners with communities to transform society by honoring the humanity of people, reducing the impact of discriminatory mass incarceration, and empowering people to live safe, healthy, productive lives through inspiration, affirmation, and by overturning barriers.

For over 50 years, we have proudly serviced our clients with professionalism and empathy. We are a nationally recognized non-profit with 50 locations across Washington State that provides a chance for change to over 3,000 people on any given day.

What you'll do
As the Administrative Supervisor you will be responsible for the planning, coordination, and implementation of quality and cost-effective support services to PHS programs. The Administrative Supervisor participates in the program team management process in a functional manner. You will be responsible for the overall office management of electronic health records system, clinical records breakdown and storage once an individual is discharged, data reporting, customer relations and other administrative functions at identified locations. You will supervisor the Administrative Assistants, at your location. . Supervision includes the responsibility for hiring, training and performance management of staff reporting to you.

• At least two years of acceptable experience in small office operations management
• At least five years of acceptable experience working in administrative operations.
• Exceptional interpersonal skills working with residents, all levels of personnel, stakeholders, and contracted entities
• Thorough knowledge and training in spreadsheets, databases and other electronic programs to oversee compliance in personnel and contract compliance. Ability to prepare reports and other documents related to program functions on a timely basis.

• Training in advanced office software and databases desirable.
• Knowledge of WA State chemical dependency databases desired.

• Employees regularly scheduled to work 24 hours or more a week are eligible to enroll in medical, dental, and flexible spending accounts the first of the month following date of hire.
• Full-time employees regularly scheduled for 30 hours per week or more are eligible for additional benefits, including life, AD&D, and disability coverage beginning the first of the month after 30 days of full-time employment.
• Tuition assistance program: Pioneer pays 100% of a bachelor's degree tuition and 50% for graduate programs. Available for full-time status employees after 6 months of employment.
• Retirement plan: Pioneer contributes 3.5% of an employee's annual compensation into retirement plans. An additional 3.5% match is offered to those who contribute 6% on their own.
• Employee recognition programs: gift cards, additional time off, weekend getaways and more.
• Public transportation discount.
• Employee assistance program (EAP).