Admitting/Discharge Clerk jobs in Lancaster, PA

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Payroll Clerk (Fiscal Technician) Position

Full Time; County of Lancaster (Lancaster Prison) - On Site

JOB SUMMARY

The incumbent serves as a Fiscal Technician with the Lancaster County Prison. This position performs clerical and accounting work that practices advanced skill level work as well as general accounting principles. This position is responsible for budgetary reporting and analysis on a weekly and/or monthly basis. Reporting provided by this position includes budget tracking for all department cost centers. The incumbent is responsible for bi-weekly payroll submission as well as timely resolution for all discrepancies. The position will approve purchase requisitions ensuring accuracy and availability of funding data. The position is responsible for bail related accounting that includes month bank statement reconciliation.

REPORTING RELATIONSHIPS

Reports to the Director of Administration, no supervisory responsibility.

ESSENTIAL JOB FUNCTIONS

1. Retrieve, distribute and maintain reoccurring reports related to budget and payroll for all cost centers.

2. Enter bi-weekly payroll for approximately 235 bargaining unit employees and approximately 55 non-bargaining unit employees.

3. Research and reconcile payroll deficiencies in a timely manner

4. Review and approve purchasing requisitions to ensure funding code and cost center are correct in addition to the availability of funds.

5. Receipt accounts payable purchases and services to assist in budgetary tracking

6. Utilizing reoccurring financial database reports, maintain and distribute tracking for both revenue and expenses.

7. Identify areas of concern pertaining to budget and provide a timely resolution.

8. Assist in review and preparation of annual budget

9. Reconciles/audits, petty cash, ledger and prepare for reimbursement.

10. Maintain a working knowledge of County personnel policies as well as current Collective Bargaining Unit Agreement.

11. Work directly with all levels of internal supervisory staff.

12. Track all Prison Escrow Account balances and expenditures.

13. Complete all inmate bail transactions to include, daily bail account cash deposits and daily bail account checks.

14. Reconcile monthly banking statements.

15. Develop and maintain a working relationship with both Human Resources and the County Controller's Office.

16. Serve as a source for all areas within essential job functions.

17. Assist in other areas as needed.

OTHER SPECIFIC TASKS OR DUTIES

1. Complete special projects and reports as requested.

2. Assist with other business office functions as needed.

3. Manage all Payroll related records consistent with record retention compliance.

4. Serve as main Purchasing Clerk back-up

5. Receipt accounts payable items to assist in budgetary tracking

6. Complete all other duties assigned

MINIMUM QUALIFICATIONS

1. Associate degree in business administration, management, accounting, or related field or:

2. Two (2) years of experience in accounting/finance, and payroll submission or:

3. Any equivalent combination of education, experience and training that provides the required knowledge of skills and ability to perform the job.

4. Experience with PeopleSoft Financials and PeopleSoft HRMS Programs or HR Related database preferred

5. Proficiency with computers to include Microsoft Suite products

6. Prior experience with Collective Bargaining Units preferred

KNOWLEDGE, SKILLS AND ABILITIES

1. Good interpersonal communication skills.

2. Must be security conscious.

3. Ability to understand and follow detailed oral and written instructions

4. Advanced skills in Microsoft Office applications are needed to operate in a modern office environment

5. Ability to work with minimum supervision.

6. Possess the mathematical abilities used in analyzing accounts, and other financial information

7. Knowledge of Generally Accepted Accounting Principles (GAAP)

8. Must be extremely dependable and available to process payroll before deadline

9. Ability to quickly learn new skills and offer suggestions to maintain/ improve efficient operations using technology.

10. Other qualifications to the above that may be found acceptable and appropriate.

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• Valid driver's license and acceptable driving record
• Prison Rape Elimination Act (PREA) background check clearance
• Pennsylvania Child Abuse History Clearance Record (ChildLine and Abuse Registry) clearance
• Pennsylvania Access To Criminal History (PATCH) check clearance
• Clean Drug Test

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Sitting for extended periods, climbing stairs, repetitive hand/finger motions for computer use.
• Manual dexterity for filing and handling documents.
• Visual acuity to read computer screen, printed documents.
• Auditory acuity to use telephone.
• Temperature controlled indoor workplace.

Additional Information

The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits at lancastercountypa.gov

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.

Job Type: Full-time

Pay: From $21.54 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Accounting: 2 years (Required)

Ability to Commute:

• Lancaster, PA 17602 (Required)

Ability to Relocate:

• Lancaster, PA 17602: Relocate before starting work (Required)

Work Location: In person