At the Monterey Bay Aquarium, we are passionate about creating an inclusive workplace that celebrates and values diversity.
We firmly believe that having a team of diverse backgrounds and voices, working together, increases our capacity to serve our visitors and fulfill our mission.
We welcome people from all walks of life into our team and strongly encourage people of color, LGBTQ individuals, veterans, and people with disabilities to apply.
Job Summary :
Under limited supervision, provide administrative support to the work of the Finance team through system coordination, vendor management, project coordination, budgeting, and scheduling.
Perform other duties as required.
Core Activities :
Provide general administrative support for the Finance team as whole along with calendar support for Finance senior leadership team.
Schedule various meetings, including logistics for leaders, project teams and outside vendors.Provide general office support including but not limited to office reception, filing, mail distribution.
Capture meeting minutes and follow up as needed with individuals / teams to meet deliverables / due dates as assigned.
Support the vendor management process, including but not limited to : Setup and update vendor accounts in appropriate finance systems.
Follow up with vendors and internal staff to obtain required information.Respond to range of inquiries from internal / external stakeholders.
Provide routine reporting for various finance activities (e.g., annual , contract management, etc.)
Process contracts, purchase requests, blanket purchase orders, and purchase orders; monitor invoices as they come in and delegate for department approval;
work in Intacct and Adaptive to validate budget and accuracy of billing.
Resolve and respond to inquiries from internal / external stakeholders (e.g., travel policy, credit card applications, status, etc.
Assign accounting codes to appropriate expenses.
Preferred Knowledge, Skills & Abilities (KSAs) :
Physical Requirements to Perform Essential Job Functions :
Hourly Compensation Range Minimum :
$24.38-$27.88 $USD per hour. Starting rate will vary based on previous experience and relevant skills / knowledge set.
Last updated : 2024-06-13
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