Architectural Assistant jobs in Flatonia, TX

Performs highly complex to highly advanced (senior-level) legal assistant work. Works under limited to minimal supervision, with considerable to extensive latitude for the use of initiative and independent judgment. The TBAE Legal Assistant provides administrative support to the General Counsel and Assistant General Counsel, performs extensive casework, provides litigation support, and coordinates other legal activities.

I. Casework

1. Prioritizes and tracks cases, organizes case files, and database entries.

2. Prepares summaries of legal issues.

3. Drafts legal documents including warnings, notices of violation, and agreed orders.

4. Fields inquiries and provides responses as able.

5. Collaborates with enforcement department to monitor compliance with disciplinary orders, including collection of administrative penalties.

6. Coordinates referral of collections cases to the Office of Attorney General.

7. Assists General Counsel in preparing cases for Board meetings and coordinates post-Board meeting activities in the Legal Department.

II. Litigation Support

1. Analyzes orders and monitors deadlines.

2. Coordinates, assembles, and prepares evidence, exhibits, affidavits, and documents for use in legal proceedings.

3. Prepares, reviews, and edits pleadings, motions, briefs, abstracts, petitions, summary judgments, legal correspondence, discovery, and other legal documents.

4. Organizes the service of subpoenas and notices of deposition.

5. Schedules, attends, and supports attorneys for administrative hearings and other legal proceedings.

III. Additional Legal Activities

1. Carefully proofreads documents for accuracy.

2. Assists with agency’s responses to Public Information Act requests.

3. Prepares all certified mail correspondence for agency through SendSuite System and may hand-deliver certified mail to Comptroller.

4. Maintains legal department records, calendars, and database entries.

5. Assists General Counsel in maintenance of agency contracts and insurance policies and serves as liaison between TBAE and SORM.

6. Performs related work as assigned.

Minimum Qualifications

1. Graduation from an accredited four-year college or university is generally preferred. Experience and education may be substituted for one another.

2. Experience in legal assistant work.

3. Experience working with the public.

4. Experience using a personal computer with Microsoft Office.

MILITARY SPECIALTY CODES:

Army-27D, Navy-LN, YN, Coast Guard-None, Marine 4400,4421, Air Force-5J0X1

Additional Military Crosswalk information can be found at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf

Knowledge, Skills and Abilities

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; stand; climb stairs; sit; use hands to use or handle office tools and equipment, including telephone and computer; and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include ability to adjust focus for work with computers and peripheral vision and depth perception for driving.