Assistant Director of Finance jobs in Chicago, IL

Recently Added Assistant Director of Finance jobs

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Assistant Director of Finance
  • Q Center
  • Saint Charles, IL FULL_TIME
  • Q Center is looking for a Full Time Assistant Director of Finance to join our team!
    Job Summary
    The Assistant Director of Finance is responsible for directing the day-to-day operations of the Accounting staff, ensuring that a highly productive and well-trained staff is always maintained. This position ensures the accuracy, consistency, and timeliness of the financial reporting and Accounting functions while providing information and assistance to the Director of Finance. They are also responsible for focusing on the profitability of the business, maintaining accurate and timely financial reporting, ensuring acceptable levels on internal control, ensuring compliance with all federal, state, and local regulations, and safeguarding assets.
    The schedule for this position is Monday-Friday 8am-5pm.
    Benefits
    • Paid time off
    • 401(K) with employer match
    • Holiday Pay
    • Medical, Dental and Vision Insurance with Wellness Credits
    • Employee Assistance Program
    • Basic Life, AD&D
    • Disability Benefits
    • Employee Meals
    Education & Experience
    • A minimum of 4 years of related progressive experience in hospitality Accounting or related field; or a 4-year college degree with an Accounting/ Finance concentration and a minimum of 2 years of related progressive experience; or a 2-year college degree and a minimum of 4 years of related progressive experience.
    • Must be proficient in Windows, Company approved spreadsheets and word processing; experience with Accounting and Purchasing systems, such as Birchstreet, Sage Intacct, Concur, and Opera is helpful.
    Physical Requirements
    • Flexible and long hours sometimes required.
    • Sedentary work
    Fundamental Requirements
    • Associate must, at all times, be attentive, friendly, helpful, and courteous to all guests and fellow associates.
    • Maintain a professional working relationship and promote open lines of communication with managers, associates, and other departments.
    • Establish quantitative and qualitative metrics, guidelines, and standards by which the company’s efficiency and effectiveness can be evaluated; identifies opportunities for improvement.
    • Collaborate with executive leadership to develop and meet Q Center’s goals while supplying expertise and guidance on operations projects and systems.
    • Review, analyze, and evaluate business procedures.
    • Identify, recommend, and implement new processes, technologies, and systems to improve and streamline organizational processes and use of resources and materials.
    • Ensure that departmental decisions and project plans such as those for staffing, development, organization, material efficiency, hardware acquisitions, and facilities are in line with Q Center’s business plan and vision.
    • Ensure work environments are adequate and safe.
    • Establish and maintain relationships with third parties/vendors, overseeing and managing all vendor contracts
    • Keep abreast of market trends and competitor activities.
    • Develop and maintain complete knowledge of and comply with all departmental policies/service procedures and Standard Operating Procedures.
    • Interview candidates for open department positions and follow standards for hiring approvals.
    • Organize and oversee the work and schedules of departmental managers and/or supervisors.
    • Conduct associate performance reviews in accordance with Q Center standards.
    • Establish and administer the department’s budget.
    • Plan, direct, control, implement, evaluate, monitor, and forecast budgets and cost of sales to achieve financial objectives.
    • Communicate and explain new directives, policies, or procedures to managers; for major changes, meets with entire staff to explain changes, answer questions, and maintain morale.
    • Improve associate and guest and satisfaction through policy and procedural changes.
    • Lead coordination and integration of efforts among departments to produce smoother workflow and more cost-effective business processes.
    • Projects a positive image of the organization to associates, guests, industry, and community.
    • Perform other related duties as assigned.
    • Supervise accounting personnel by motivating, training, coaching and counseling all associates, communicating job expectations and appraising their performance.
    • Be involved in and/or conduct departmental training, developing associate morale and skills.
    • Keep supervisor aware of any unusual occurrences and significant deviations from standards, policies and procedures.
    • Assist in effectively managing and communicating cash flow related issues; including the accurate and timely preparation of cash flow statements, management of receivables, payables, cash balances, control mechanisms and timely deposits of all funds.
    • Assist in monitoring business revenues and expenses and ensure the accurate recording in accordance with Q Center's established guidelines; investigate and critique variances to budget or to prior year and offer practical improvement methodologies to management.
    • Monitor capital purchases against the annual Capital Budget and report all variances.
    • Complete monthly tax returns for Sales & Use Tax and Occupancy Tax.
    • Analyze financial data and operations in order to assist and advise management in maintaining the company’s financial objectives.
    • Assist with ensuring that all balance sheet accounts, including bank reconciliations, are reconciled on a timely basis.
    • Establish and continually audit all internal financial controls; including purchasing, cash handling, disbursements, inventories, property assets, credit card processing, payroll, and employee records.
    • Ensure compliance with federal, state, and local payroll and tax laws, regulations and codes.
    • Assist the Director of Finance with all Accounting related items.
    • Assist in preparation all financial reports in accordance with Q Center's requirements meeting various due dates and deadlines by preparing financial statements, forecasting reports, key statistics reports and cash flows on a monthly basis, as well as, budgets and 5-year plans on an annual basis.
    • Monitor compliance in meeting required report deadlines and due dates and react accordingly.
    • Ensure daily property activity is processed through the General Ledger system, including revenues, expenses, and cash transactions.
    • Assist the sales effort in establishing customer credit in accordance with Q Center’s policies and procedures, to include but not limited to the application process, reference checks, credit limits, direct bill listing, deposit requirements and other credit related activities.
    • Maintain an efficient collection process to include an organized filing and tracing system, issue demand letters, monitor returned checks and chargebacks, perform collection calls and prepare bad debt write-offs.
    • Process third party commission payments in accordance with approved Sales contracts.
    • Maintain Fixed Asset Record database, and process depreciation entries monthly.
    • Ensure preparation of unclaimed property reporting in accordance with Q Center standards.
    • Review and process all credit card charge back disputes.
    • Ensure on a daily basis that credit card processing for all systems has been completed and is accurate; follow up on guest inquiries regarding credit card processing issues.
    • Understand credit card processing guidelines and how credit card transactions are processed internally and externally; verify all credit card transactions have posted to the Q Center bank account.
    • Oversee the Q Center Purchase Requisition system; add new users, import budgets, and manager other daily tasks related to function of the tool.
    • Manage the Q Center General Ledger system; maintain accounts, including mapping to other systems, process journal entries, and create reporting.
    • Handle all year end Accounts Payable related activities, including reporting and 1099 creation.
    The Q Center:
    Q Center is more than a conference center – it’s an experience! With 40 years of experience in meeting planning and special event production, Q Center has become an industry leader with boundless versatility and exceptional levels of service. As the largest full-service conference facilities in the Midwest, our vast 150,000 square-feet of IACC-certified meeting and event spaces regularly host a variety of occasions, from large-scale Fortune 500 company meetings to small business training and special events, like fundraisers and galas. One thing is for sure – food and fun are abundant at Q Center for all to enjoy. From our 95 acres of recreational fun to exploring local sites and indulging in gourmet cuisine, we aim to make every guest experience beyond expectations. Q Center isn’t just for business meetings and conferences – our multi-talented team and event space makes us one of the Midwest’s premier special event venues!
    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.
    EEO is the Law Supplement Notice Pay Transparency
    If you require a reasonable accommodation to complete an application, please email your request to careers@qcenter.com and provide the job title to which you are applying.
  • 7 Days Ago
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S
Assistant Director of Finance
  • SMASHotels
  • Chicago, IL FULL_TIME
  • JOB DESCRIPTION: Deliver brilliant guest service each day, each night and every time in-between by championing our 6 Xs Hotter Service Philosophy. Creates a welcoming, playful and thoughtful service e...
  • 1 Month Ago
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V
Finance Director
  • Village of Orland Park
  • Orland, IL FULL_TIME
  • Opportunity at a Glance The Village of Orland Park, a dynamic, progressive, growing community seeks a public finance professional to oversee all financial functions of the Village, as well as to provi...
  • 23 Days Ago
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T
Director, Finance
  • TechNexus Venture Collaborative
  • Chicago, IL FULL_TIME
  • TechNexus Venture Collaborative (TechNexus) helps leading corporations and ambitious entrepreneurs work together to create new business models, revenue streams, products, and markets. A first-of-its-k...
  • 25 Days Ago
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H
Director of Finance
  • Hallow
  • Chicago, IL FULL_TIME
  • Who we areWe're building a prayer and meditation app. One that is authentically Christian and Catholic, while at the same time a resource for anyone looking to grow deeper in a relationship with God. ...
  • 25 Days Ago
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C
Director of Finance
  • Confidential
  • Chicago, IL FULL_TIME
  • Director of Finance Mission For This Role: The Director of Finance will lead all functions of the internal accounting team and will report directly to the CEO in order to execute the company’s financi...
  • 5 Days Ago
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0 Assistant Director of Finance jobs found in Chicago, IL area

W
Bench Assistant Director of Finance
  • White Lodging
  • Merrillville, IN
  • Summary: The Bench Assistant Director of Finance manages the day to day operation of the Accounting office. Primary resp...
  • 4/29/2024 12:00:00 AM
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D
Internal Revenue Agent / Senior Revenue Agent (Examiner)-12 Month Roster AMENDED
  • Department Of The Treasury
  • Chicago, IL
  • Duties WHAT IS THE LARGE BUSINESS AND INTERNATIONAL DIVISION? A description of the business units can be found at: https...
  • 4/29/2024 12:00:00 AM
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D
Internal Revenue Agent (12 Month Roster) AMENDED
  • Department Of The Treasury
  • Chicago, IL
  • Duties WHAT IS THE LBI - Large Business and InternationalDIVISION? A description of the business units can be found at: ...
  • 4/29/2024 12:00:00 AM
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U
Associate Director, Accounting & Reimbursement, MSP
  • University Of Illinois At Chicago
  • Chicago, IL
  • Associate Director, Accounting & Reimbursement, MSP Associate Director, Accounting & Reimbursement, MSPHiring Department...
  • 4/28/2024 12:00:00 AM
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A
Student Financial Services Advisor
  • Art Institute of Chicago
  • Chicago, IL
  • Student Financial Services (SFS) Advisor For more than 150 years, the School of the Art Institute of Chicago (SAIC) has ...
  • 4/27/2024 12:00:00 AM
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D
Internal Revenue Agent (Senior Revenue Agent (Examiner) -12 MONTH ROSTER
  • Department Of The Treasury
  • Chicago, IL
  • Duties WHAT IS THE SBSE - SMALL BUSINESS SELF EMPLOYED DIVISION? A description of the business units can be found at: ht...
  • 4/27/2024 12:00:00 AM
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Q
Assistant Director of Finance
  • Q
  • Saint Charles, IL
  • Q Center is looking for a Full Time Assistant Director of Finance to join our team! Q Center is the largest full-service...
  • 4/26/2024 12:00:00 AM
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C
Assistant Director of Finance and Administration
  • Cary Illinois Park District
  • Cary, IL
  • Job Type Full-time Description Are you an experienced accounting professional with a passion for parks and recreation lo...
  • 4/26/2024 12:00:00 AM
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About Chicago, Illinois

Chicago (/ʃɪˈkɑːɡoʊ/ (listen), locally also /-ˈkɔː-/), officially the City of Chicago, is the most populous city in Illinois, as well as the third most populous city in the United States. With an estimated population of 2,716,450 (2017), it is the most populous city in the Midwest. Chicago is the principal city of the Chicago metropolitan area, often referred to as Chicagoland, and the county seat of Cook County, the second most populous county in the United States. The metropolitan area, at nearly 10 million people, is the third-largest in the United States, and the fourth largest in North A...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Assistant Director of Finance jobs
$67,763 to $98,276
Chicago, Illinois area prices
were up 0.8% from a year ago
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What does an Assistant Director of Finance do?

Assistant Director of Finance
Provide strong technical expertise and direction to support the development of the annual business plan, operating budget, forecasts, financial reports, capital expenditure budget and profit and loss statements.
December 16, 2022
Monitor and ensure timely identification and compliance with evolving accounting guidance, provide US GAAP interpretation, and oversee preparing of technical memorandums that document issues in a clear, logical and comprehensive manner.
January 20, 2023
Creates appropriate development plans which develop team members based on their individual strengths, development needs, career aspirations and abilities.
February 07, 2023
Demonstrate a strong customer service and/or student advocacy through a positive attitude of approachability, adaptability, strong problem-solving and desire to identify and support student success.
March 03, 2023
Assist with supervising Accounting staff and the Information Technology functions of the hotel including coaching and counseling associates to reflect service standards and procedures, interviewing, training and evaluating performance of staff.
March 06, 2023
Prepare supporting documentation for all MSFS academic appointments for adjuncts, visiting, and regular faculty, working with the SFS Manager of Faculty Affairs.
March 18, 2023
Attends and participates in departmental meetings effectively and appropriately.
April 14, 2023
Develop a working knowledge of all Accounting positions and functions and be able to perform these duties in the event of a turnover, absence or vacation.
April 30, 2023