Assistant Director of Finance jobs in Eugene, OR

Department: Finance
Reports To: Executive Director
Position Type: 1.0 FTE, 40 hours/week, exempt

Bilingual candidates are eligible for an additional $1.50 Bilingual Differential.

Eligible for Full-time benefits.

Application Instructions: All applicants must submit a complete Job Application, Supplemental Questions, and Resume via the Job Portal to be considered.

The Finance Director provides vision, support, and leadership on matters related to finance, budget, and accounting at HIVA. This position completes their work across a sophisticated accounting structure with multiple fund types. The director communicates financial data to multiple stakeholders and partners, internal and external. The Director leads the finance team which includes the Staff Accountant and six payroll, inventory and finance specialists.

Essential Functions and Responsibilities

Oversee all aspects of financial management and administration of the accounting function including;

· visioning, planning and evaluation;

· problem/issue identification, analysis, research and resolution;

· accounts reconciliation

· budget development and monitoring;

· creating and monitoring monthly financial statements.

· policy development and revision;

· training and supervision of employees and volunteers;

· contract/grant negotiations and relationships related to accounting for and reporting to funders;

· maintaining and nurturing of relationships with auditors and Board; and

· keeping records organized and self-explanatory for programs.

· leading annual agency and program specific financial audits

Provide supervision, training and support for accounting and purchasing staff

Develop an annual plan in conjunction with Executive Director

Prepare timely reports for the ED, Management Team, Board of Directors and help with budget aspects of progress/final reports for program contracts/grants

Develop benchmarks and meaningful reports for the leadership, board and community

Participate in team management of agency and development of long-term planning goals and objectives

Required Qualifications

· Non-Profit accounting

· Full cycle bookkeeping up to and including financial statement preparation

· Grant budgets, reports and applications

· GAAP Accounting and finance principles

· Accounting software

· Microsoft Suite, with excellent Excel skills

· Diversity and Equity principles

· Payroll and quarterly payroll tax processing

· Policies and guidelines related to government funds and other non-profit grants

Ability to:

· Lead, coach and supervise Finance Staff, setting an example of strong ethical standards

· Prepare and monitor agency budget

· Present key financial data to a variety of internal and external stakeholders, including those without finance background

· Work in a fast-paced environment with grace and consistently meet deadlines

· Analyze and evaluate challenges and develop creative solutions

· Streamline complicated processes

· Develop meaningful benchmarks, identify trends and provide financial projections

· Keep accurate and thorough records keeping and organize financial data

· Communicate effectively, both in writing and orally

Other required:

· TB test (provided at agency), proof of COVID Vaccine

· Ability to pass agency criminal background check

· COVID-19 Vaccine Requirement: HIV Alliance is a healthcare facility and is requiring all employees to complete their COVID-19 vaccination series

Physical Demands

· Repetitive use of hands such as grasping, twisting/turning of wrists, and finger dexterity necessary to perform various clerical duties, such as typing and writing.

· Frequent use of arms such as pushing and pulling to open and close drawers and cabinets

· Ability to sit or stand for extended periods of time at an assigned station

· Ability to bend, stand, and reach to be able to transport clients and to occasionally lift and carry up to 25 pounds (harm reduction kits, naloxone kits, testing and education materials)

· Continuous clarity of vision at 20 inches or less for processing of paperwork

· The physical demands described above here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Working conditions, Travel and Environment

· Ability to work flexible hours, including early mornings, evenings, and weekends

· Ability to work 5 days per week for a minimum of 40 hours per week

· Ability to transport self to job-related events and locations

HIV Alliance is an equal employment opportunity employer committed to cultural diversity and compliance with the ADA. HIV Alliance encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status.

HIV Alliance prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information, HIV antibody status or any other factor protected by law or association with any of these classes, in its services, employment, or use of volunteers.

HIV Alliance is a community united to stop the spread of the HIV epidemic. We strive to create an environment where everyone is empowered to reach their full potential. We value the diverse perspectives that each of us brings to this work, understanding the influences of culture, race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information and HIV status in shaping our life experiences. We pledge to listen and ask questions before making judgments, and to continue to educate ourselves and each other. We recognize that we will only be successful against the HIV epidemic in a culture where oppression is not tolerated.