Assistant Director of Finance jobs in Norwalk, CT

Description

Position Overview:

The Finance Assistant’s main responsibility is to review and process daily deposits and accounts payable. The Finance Assistant works closely with the Controller and Senior Finance Manager.

Position Responsibilities:

Accounts Payable

• Enters all payables into Blackbaud NXT on an accurate and timely basis
• Works closely with cross-departmental staff members on corporate credit card usage
• Monitors Internal Control Procedures related to credit card usage, verifies activity and reports deviations to the Controller
• Issues checks for payment and works with vendors to resolve any outstanding issues
• Uploads issued check files into the bank
• Reviews and follows up on stale checks
• Reconciles the Accounts Payable Account
• Prepares support documentation for various accounts
• Facilitates management review of monthly expenses for the month-end close

Cash Management

• Reconciles cash/check count to deposit information recorded in Blackbaud Altru and Square
• Prepares daily deposits of earned and contributed income 
• Monitors internal Control Procedures for fraud prevention and reports deviations to the Controller

Reporting/Audits/Filing

• Works with Controller, Senior Finance Manager and external auditors on annual audit; provides accounts payable information as needed
• Maintains Accounts Payable files
• Prepares 1099s

Acts as a Museum Ambassador and actively shares information within area communities to raise awareness of the museum.  

Requirements

 Minimum Experience/Skills/Certificates: 

• Bachelor’s degree or pending and/or equivalent combination of education and experience in accounting and/or bookkeeping required
• Minimum 1 - 3 years accounting and/or bookkeeping experience required, non-profit experience desirable
• Valid Driver’s License
• Must maintain confidentiality in dealing with all information and data
• Strong organizational skills and attention to detail
• Consistently meets deadlines and produces quality outputs
• Consistently provides quality service to internal departments and external providers
• Effective interpersonal and collaboration skills with colleagues at all levels, volunteers, community partners and guests
• Excellent verbal and written communication skills
• Creative problem-solving skills; proven ability to recommend and implement process improvements and new initiatives
• Ability to work independently with minimal supervision
• Sensitive to diversity including individuals with physical challenges or special needs
• Competency and experience with accounting systems (preferably Blackbaud Financial Edge/NXT, Altru) 
• Strong computer skills including Microsoft Office Word and Excel, proven ability to learn new systems and software