Associate Administrator jobs in Rockford, IL

Summary

The Production Administrator is responsible for assisting the Production team with day-to-day administrative tasks such as verifying and entering labor, reviewing timecards, performing periodic quality reviews, completing shipping paperwork, arranging freight, and ensuring compliance with required trainings.

Essential Duties and Responsibilities

• Review and reconcile entered job labor by shop employees to ensure job and time accuracy
• Track labor charged to jobs for Production Supervisors to reference in order to ensure budget is maintained
• Organize and assist in tracking of WIP engineering release notices to ensure completion prior to shipment
• Review / correct / approve employee timecards as requested by Production Supervisors to ensure accuracy
• Prepare visitors work area / tables prior to the arrival of customers to our facility and in the right location by the furnace ensure it conforms to the Ipsen EH&S Guidelines.
• Work with Production Manager and shipping personnel to prepare packing slips
• Assist stockroom supervisor with preparation of paperwork and arranging of freight pickups / drop-offs with Aftermarket orders
• Review required trainings for shop personnel and ensure their compliance; schedule trainings and assist in completion.

Requirements

Knowledge, Skills and Abilities

• Excellent verbal and written communications skills.
• Proficient with MS Office Suite (Word, Excel, PowerPoint & Outlook)
• Ability to write reports, and business correspondence.
• Ability to successfully work in a cross-functional team.
• Ability to effectively present information via spreadsheets, and computer software.
• Ability to work in a fast-paced environment
• Ability to timely respond to questions from managers, production supervisors, production personnel and customers.

Education and Experience

• High School Diploma or equivalent required.
• Associates Degree, Certificate Program or advanced education and / or training strongly preferred.
• Minimum 2-4 years prior experience working in an industrial / manufacturing environment required.

Physical / Visual / Mental / Environmental Factors

The demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit and use hands and finger dexterity.
• Occasionally required to stand, walk, reach with hands and arms.
• Regularly required to lift up to 10-20 pounds.
• Regularly requires close vision, hearing and talking.
• Exposure to moderate noise level while in office.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Last updated : 2024-09-19