Associate Dean of Sciences jobs in Pocatello, ID

Dental Sciences Departmental Coordinator, Pocatello Family Dentistry (3149)
Pocatello - Main

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

To provide Administrative Support to Dental Sciences Department including Idaho Advanced Education in General Dentistry (IAGD) Residency, Idaho Dental Education Program (IDEP) and create a successful and positive education experience to the residents and students through this support.

Key Responsibilities

1. Provides clerical and correspondence support to all current Program Directors, faculty, residents, staff and students
2. Admissions for Residents and IDEP
3. Explains admissions criteria, policy and procedures to applicants
4. Obtains application materials for consideration of applicants for residency and creating a shared drive with this information for department heads to review using the PASS system
5. Arranges for interviews with resident and IDEP applicants, create a schedule for such and put on a shared drive
6. Prepares letters of acceptance, alternate status, and non-acceptance as directed
7. Resident and student record:
     o Assure all resident and IDEP files are maintained within legal parameters and accreditation standards
     o Create a notebook with current resident licenses to be at the front desk
     o Track performance measures of residents for outcome assessments
     o Dispense and collect monthly staff/resident evaluations
     o Dispense and collect Resident evaluation of faculty quarterly
     o Dispense and collect Resident evaluation of DL for each Monday
     o Register residents and IDEP students for classes
     o Create and coordinate orientation schedule and events
     o Schedule photos for residents during orientation week and follow through by disseminating the pictures to faculty and other   usual recipients
     o Frame and hang photos on the wall
8. Payroll and personnel files
9. Purchasing/ordering/reconciling
10. Create monthly zoom faculty meeting
     o Prepare agenda/Take minutes/Type minutes and email to faculty
11. Distance Learning o Coordinate and schedule Distance Learning for residents
12. Schedules vendors for lunch and learns
13. Educates the residents on how to order implants
14. Orders all implants
15. Scans all implant orders in an electronic file to help keep track of resident counts
16. Obtains requisition for and orders computers/equipment
17. Oversees any new equipment installations
18. Backup Front Desk/Reception
19. Review Daily day sheets for clinic production
20. Complete and maintain Master Schedule
21. Proctor Sedation Exam
22. Coordinate and schedule hospital rotations

Minimum Qualifications

o Bachelor’s Degree (In Lieu of Bachelor’s Degree a minimum of six years combined, education, training and experience may be considered.)
o Monitoring record systems to identify and correct errors
o Interpreting, explaining, and applying laws, regulations, and complex policies
o Analyzing information and researching a variety of sources to identify and resolve problems or issues
o Dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations
o Entering and retrieving data using a computerized record system
o Composing and proofreading business correspondence
 
Preferred Qualifications

o Experience in dental office setting

You must submit your CV/resume, cover letter, and list of three (3) professional references, including current contact information. This position will remain open until it is filled; however, priority consideration will be given to applications received on or before September 3, 2024. Salary will be between commensurate with education and experience. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Posting Number: req2298
Type: Working 12 months per year
Position: Non-classified Staff
Division: Dental Sciences

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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