Associate Director, Project Management jobs in Bolingbrook, IL

ABOUT US – MOMENTUM WORLDWIDE
Momentum is an agency of doers. We make the industry’s most disruptive, entertaining, shareable, unforgettable experiences for our clients and their fans. We do it by bringing people closer to what they love, in original and unexpected ways. Whether it’s a physical activation, a virtual experience, or a piece of unique branded content, it’s all part of what we call the Total Brand Experience — ideas that solve business challenges, through best-in-class Consulting, Strategy, Analytics, Experience Design, and Production. 

We want you to help brands do amazing, unprecedented, wild things, creating experiences that people never forget.

WHAT CAN YOU EXPECT FROM MOMENTUM 

At Momentum, we expect our employees to embody our values!
Our Core Values of Be One, Do Great Work, Have Fun, Give Back and Grow empower an environment where we challenge ourselves professionally and encourage each other personally.

At Momentum, we make our differences matter!
Who we are matters.  We choose to hire diverse voices from all walks of life.  We choose to make our culture one where everyone can be their authentic self and speak in their voice. We choose to give each other permission to get things wrong, so we can learn to make them right.  We choose to celebrate the bravery of our peers and we choose to be collectively responsible.

At Momentum, we make our actions matter!
Making it matter means always choosing the sustainable option. It means designing waste out from the start.  It means working with the right materials. Sourcing locally, innovating off-the-shelf solutions and reusing and repurposing. It means powering smarter. Traveling less. And only working with vendors who do the same. Make it matter means becoming the first experiential agency in the world to receive 2 ISO certifications.

At Momentum, we make our people matter!
We choose to make your workplace part of your wellbeing. We choose a hybrid work model. We choose no meeting Fridays. We choose to let ourselves take as much Time Well Taken (vacation) as we need. We choose education programs that help our people develop professionally and personally. We choose tuition reimbursement. We choose to match your 401K. We choose to make your financial wellbeing our priority. We choose to make our people’s lives matter.

WHAT WE ARE LOOKING FOR
As a Project Manager for Momentum on one of our largest Commerce accounts, your job is a really big deal! You will be expected to have the appropriate resources in the necessary place at the right time to enable us to continue raising the creative bar to produce award winning work – on time, on budget and as efficiently as possible. From refining process, project communications, defining resource needs to ensuring financial success for the agency, the Project Manager is the backbone of every project.

You, without question, must be able to manage both large and small multi-faceted projects/campaigns or multiple projects at the same time, in addition to eventually managing a team of one or more Project Managers.

• Responsible for the successful execution of multiple large-scale commerce and retail marketing programs, while partnering with account leadership on ongoing project intake and team prioritization across a high volume of supporting asks. Consistently demonstrate a mastery of leadership skills by managing interdisciplinary teams toward project and deliverable completion. Eventually this position will oversee and manage Project manager teammates in authoring detailed project plans and managing teams toward efficient and excellent execution and delivery.
• Meticulously track project progress and corresponding agency fee across multiple systems of work ensuring: accurate time reporting, appropriate resource assignments, accurate project projections and the ability to speak to project variances. Accountable for partnering with Account leadership to ensure variances follow proper change management protocol.
• Orchestrate the flow of work across programs, maintaining high level oversight across a large volume of creative assets & strategically prioritizing the team’s focus to align with upcoming milestones. Ensure proper project documentation, use of agency systems and adherence to agency process.
• Update and maintain programmatic heat map views of workstreams, as well as project specific data and deliverables to enable a comprehensive understanding of the account project landscape, increasing visibility for account and team leads.
• Partner with leads and resource management to maximize each team member's function within the agency, while understanding your projects’ collective resource needs and the impact it has on the resourcing landscape. Alleviate resource conflicts and identify needs for flex staffing where necessary.
• Demonstrate strong executive summary skills when communicating issues of risk and risk mitigation to senior and executive teammates, while maintaining a solutions-oriented approach.
• Partner with account leadership (and other PMs as applicable) to track the financial health of a system of work, identifying and managing scope creep and incremental work when appropriate.
• Partner with senior leadership to outline resource allocation changes necessary for accommodating changing client needs and priorities across the system of work. Clearly and concisely communicate resolution plans to leadership.
• Work with account and department leads to fully understand their needs and identify opportunities for process improvement and efficiency gains across the team. Suggest workflow improvements and champion any changes to our process as they are finalized.
• Responsible for directly managing (eventually) and mentoring junior project management staff, authoring individual development plans for each teammate designed specifically to maximize each teammate's growth potential and value to the agency.
• Support agency culture through leadership integrity, transparent communication and demonstration of Momentum’s core values: Be One, Do Great Work, Have Fun, Give Back and Grow.
• Supporting Momentum’s values
• All other duties as assigned

• Bachelor’s degree preferred
• 8 years of project management experience, preferably in an agency setting
• Pharmaceutical or Commerce experience a plus
• Expertise in MS Office applications, Adobe Acrobat Professional and the components of project scheduling and PM workflow web-based tools 
• A strong understanding of the steps and processes involved in managing and completing a wide variety of projects (in store display, online video, consumer packing, print, digital banners, integrated content, social) 
• Ability to operate effectively and autonomously across multiple teams in situations of ambiguity
• Ability to manage internal teams with professionalism, diligence and finesse 
• Proven track record of training, supervising and mentoring direct-reports 
• Self-motivated, quick and assertive 
• Organized, resilient, flexible and proactive 
• Extremely detailed oriented
• Exceptional time management skills 
• Excellent writing and communication skills 
• Cool, calm, collected and collaborative

At Momentum Worldwide, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability – or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment including training, compensation, benefits and all other privileges of employment.

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