Associate Registrar jobs in Orlando, FL

Are you ready to grow your career in a diverse learning environment and make an impact in changing the lives of our students? Seminole State College of Florida has a great opportunity to join our growing team of diverse faculty and staff!

We offer competitive pay with a beginning salary of $64,432 commensurate with education and experience exceed the required qualifications, plus an attractive total rewards package including:

• Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)
• A variety of paid health, dental, and life insurance coverages
• Wellness incentives and free gym membership at the Raider Fitness Center
• FRS retirement and other options
• Professional Development and Paid Tuition
• Free on campus parking, Lynx bus service

DESCRIPTION:
The Associate Registrar, Compliance and Operations provides guidance, direction, and coordination of the department operations. Develops and executes policies and procedures and manages processes related to student records and transfer credit to meet enrollment and retention goals. Oversees all activities related to degree certification, diploma generation and graduation including managing all preparations for the College’s graduation events. Provides department leadership in the Registrar’s absence.

ESSENTIAL FUNCTIONS:
1. Supervises records, transfer credit, and graduation staff, including strategic direction, leadership, coaching, mentoring, goal setting, professional development, training, and performance evaluation.
2. Manages daily operations, including student records, enrollment, transcript processing, transfer credit, grade changes, petitions, appeals, and graduation certification.
3. Develops, implements, and monitors processes to ensure compliance with college academic policies and procedures, federal/state regulations (i.e., FERPA), and records retention standards.
4. Conducts data analysis and audits of student records to identify and reconcile discrepancies in the student information system and the National Student Clearinghouse for enrollment and degree verifications.
5. Manages and coordinates processes related to transcript processing including evaluation of transcripts, interpretation, and maintenance of course equivalencies, transfer credit rules, and processing of articulation agreements and re-evaluations.
6. Manages the degree conferral process including verifying, maintaining, and processing graduation applications to ensure compliance with state and college graduation requirements.
7. Collaborates with the marketing and communication department and other entities to plan all events and activities related to the graduation ceremonies including graduation fairs, regalia orders and distribution, communications, and recruiting, training, and scheduling of staff and volunteers.
8. Coordinates with academic units to process course substitutions and ensures that the transcript articulation tables, and degree audit programming are complete, accurate and automated. Identifies state mandate changes to determine transfer course equivalencies and student milestones.
9. Maintains prospective graduation reports, reviews degree audits, and approves final conferral of all academic awards and degrees.
10. Updates, maintains, and reviews registrar and graduation websites to ensure relevancy of information, updated forms, registration forms/links, and deadlines.
11. Assists in developing communication strategies for the department that supports the flow of communication from the office to faculty and students.
12. Performs other duties as may be required or assigned.

REQUIRED QUALIFICATIONS:
1. Bachelor’s degree from a regionally or nationally accredited institution.
2. Two years of team lead or supervisory experience.
3. Four years of relevant experience in managing student records and graduation, or similar capacity in a post- secondary educational institution.

DESIRED QUALIFICATIONS:
1. Master’s degree from a regionally or nationally accredited institution.
2. Experience working with a student information system such as PeopleSoft or Banner.
3. Experience in event planning, such as graduations.

KNOWLEDGE, SKILLS & ABILITIES:
1. Knowledge of Florida policies regarding graduation requirements and statutes governing community colleges, and governing board rules.
2. Ability to maintain confidentiality and release of student records in compliance with the Family Education Rights and Privacy Act (FERPA).
3. Excellent computer skills, including PeopleSoft, Adobe, Microsoft Office 365 (Outlook, Excel, Word) and the ability to become proficient with Teams/Zoom.
4. Ability to take initiative in effectively leading and developing employees to achieve peak performance goals.
5. Ability to manage multiple responsibilities simultaneously and meet deadlines.
6. Excellent customer service skills.
7. Excellent verbal, written, presentation, and interpersonal communication skills.
8. Excellent problem-solving and analytical skills, as well as critical thinking ability.
9. Ability to exercise independent judgment and discretion, and work efficiently, accurately, and with minimal supervision.
10. Ability to exhibit a professional, courteous demeanor.
11. Committed to working in a multicultural environment.

WORK ENVIRONMENT and SPECIAL CONSIDERATIONS:
1. Works in an office environment.
2. May work flexible hours during peak periods, which may include occasional evenings, weekends, and during college closures.
3. May travel between campuses and to other local destinations.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.

The College anticipates that the position incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to carry a personal cell phone and is required to provide their current cell phone number to the Office of Human Resources and to their immediate supervisor.

This position is not eligible for Veteran’s Preference.

Conditions of Employment

Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

Job Type: Full-time

Pay: From $64,432.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• supervisory: 2 years (Required)
• student records & graduation: 4 years (Required)

Work Location: In person