Bookkeeper, Sr. jobs in Wilmington, DE

Bookkeeper Part-Time (30 hours per week)

Chester County OIC

Founded in 1979, Chester County OIC’s mission is to provide free literacy education and life skills training to adults leading to self-sufficiency and independence. For more information, please visit www.ccoic.org.

Position

The Bookkeeper is a strategic thought-partner, who reports to the President & CEO. The successful candidate will be a hands-on and participative team member in the following areas: accounting/finance, business planning and budgeting, payroll, accounts receivable, accounts payable, building maintenance, IT liaison, and office administration.

The bookkeeper plays a critical role in partnering with the senior leadership team in strategic decision making and operations as Chester County OIC continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

Responsibilities

• Day to Day accounting responsibilities for accounts receivable, accounts payable, account reconciliation, bi-weekly invoicing, managing petty cash & company credit card transactions, etc.
• Responsible for processing bi-weekly payroll, preparing all reports, updating the payroll system with any changes required.
• Coordinates facility maintenance for the site, reviews security footage, and handles office administration (supply orders, event planning, updating records, etc.)
• Prepare, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Coordinate the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
• Assist with the annual budgeting and planning process in conjunction with the President & CEO; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
• Oversee the organizational cash flow and forecasting and notify senior leader of concerns.
• Manager vendor contracts and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Recommend updates of any necessary business policies and accounting practices
• Effectively communicate and present the critical financial matters to the board of directors.
• Complies with federal, state, and local legal requirements by understanding requirements, ensuring adherence to requirements, filing reports, and advising management of actions needed.

Qualifications

• Minimum of a Bachelor's degree in Business, Accounting, Finance, or related field.
• At least 2-3 years of overall professional experience; ideally 4 years of broad financial and operations experience preferred.
• Must have intermediate excel skill level.
• Must have experience with QuickBooks Online.
• Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds
• Experience with grants management preferred.
• Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
• Commitment to training programs that maximize individual and organization goals across the organization.
• A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• The ideal candidate has experience of responsibility for the quality and content of all financial data, reporting and audit coordination for either a non-profit organization or a significant program area of a large non-profit,
• A multi-tasker with the ability to wear many hats in a fast-paced environment
• Personal qualities of integrity, credibility, and dedication to the mission of Chester County OIC
• This is a part-time position 30 hours per week Monday-Thursday, and remote Fridays.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 30 per week

Benefits:

• Flexible schedule
• Paid training

Experience level:

• 2 years

Application Question(s):

• Do you have experience with QuickBooks Online?

Experience:

• Bookkeeping: 1 year (Preferred)

Ability to Relocate:

• Coatesville, PA 19320: Relocate before starting work (Required)

Work Location: In person