Budget Analyst jobs in Chicago, IL

Department(s): Neighborhood Services

FLSA: Non-Union Exempt

Pay Grade: 4

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.  Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Serves the public with professional administrative and analytical duties in the areas of budget preparation, purchasing, payroll, data analysis and process improvement. Provides, prepares and maintains records, and financial and statistical reports and analysis which assist in the Village’s ability to improve business processes and gain efficiencies through better use of technology. Budget duties include assisting in the development, analysis and application of performance measures with regard to Village services and resources; preparing, modifying, tracking and monitoring Village expenses and transfers; and conducting budget-related research and analysis. Financial duties relate to assisting in the maintenance of bank accounts, reconciliation of general ledger accounts, and preparation of funds for audit, audit follow-up and purchasing and providing administrative oversight and assistance in department payroll.

SUPERVISION RECEIVED AND EXERCISED

Receives general administrative direction from the Department Director or designee.

EXAMPLES OF DUTIES - Essential and other important duties and responsibilities may include, but are not limited to, the following:

Essential duties and responsibilities:

1. Provides highly complex administrative support to assigned departments during all phases of the budgeting process including preparation of the department level annual budget requests, yearend revenue and expenditure estimates, multi-year forecasting, review of department submissions, analysis, and budget Communicates with Departments regularly during all phases of the budget process. Respond in a timely manner to request from CFO and Village Manager.

1. Assists department(s) in developing, tracking and submitting statistical reports and performance measures with regard to Village services and resources; analyzes and applies performance measures in the budget process to improve Village services and utilize Village resources (money, work effort and time) more efficiently and

1. Audits and proofs accounting/budget & revenue reports for numerical and grammatical Establishes and maintains a variety of files and records in a logical and organized manner. Prepares, copies, and forwards budget and revenue materials.

1. Assist with and audit payroll activity for assigned department including maintaining personnel and payroll records; processing paperwork for personnel actions including, new hires, change in status, and termination; and provide appropriation forms to staff; observe confidentiality on all payroll and personnel

1. Department representative in the collective bargaining process as the subject matter expert on the application of CBA language to payroll process and budget impact.

1. Keeps informed on resolutions and ordinances additions and changes pertaining to the operation; suggests and implements improvements in ordinances and regulations as it relates to revenues and

1. Evaluates operational methods of purchasing internal and external goods and services to determine efficiency of Implements approved changes by updating current written procedures and practices, and communicate those changes to Department. Provide assistance to Department with purchasing matters as needed.

1. Prepares reports and recommendations to the assigned departments or Village Manager on bids and Requests for May develop specifications for the purchase of goods and services.

1. Assists with the preparation of financial statements and related schedules for various funds for May assist with audit financial statement notes, as required.

1. Assists with the timely month-end closings and provides other departments with financial and budget reports on a monthly basis (or mandate monthly?). Maintains up-to-date chart of May reconcile several bank accounts and generates monthly journal entries for several Funds.

1. Attends meetings to furnish information and record meeting Attends budget workshops and meetings as requested by supervisor.

1. Completes special projects and other related work as

1. Perform related duties and responsibilities as

1. Must have reasonable and predictable

QUALIFICATIONS: Required at time of hire and/or learned within a short period of time in order to successfully perform the assigned duties.)

Knowledge of:

• Municipal administration and management principles and

• Operations, functions, policies and procedures of municipal budgetary

• Generally Accepted Accounting Principles (GAAP) and practices, as applied to general government accounting and related systems and

• Collective Bargaining Agreements (CBA’s); their application and their potential budget impact. Enterprise fund accounting and capital improvement fund accounting as required by the

• Payroll and Human Resource processes and procedures

• State and municipal purchasing laws, regulations and

• Computerized financial systems and their use in assigned accounting system or Windows and Microsoft Excel, Outlook, PowerPoint and Word.
• Policy and process
• Methods to assemble, analyze, interpret, and organize financial and performance Statistical methods and/or other analytical tools.
• Report writing and document preparation, spelling, grammar and
• Performance measures and their application to municipal operations and

Ability to:

• Establish and maintain effective working relationships with a diverse group of individuals and staff throughout the

• Prepare and maintain accurate and complete financial records and reports and prepare records in advance of external financial

• Understand complex financial information to a broad audience with varying understanding of public budgets and

• Develop project budgets and

• Ability to proposed use of technology and efficient business processes to reduce operating

• Read, understand and interpret manuals, ordinances, policies and procedures, statutes, rules, regulations, journals, newspapers, memoranda, letters, reports, financial reports, and legal

• Perform a large volume of numerical detailed work accurately, make sometimes difficult mathematical

• Work within restrictions and demands of deadlines, managing multiple projects and assignments; use principles of prioritizing and time

• Understand and follow complex oral and written instructions including technical

• Apply principles of logical or scientific thinking to define problems, collect data, establish facts, draw valid conclusions, and interpret a variety of technical instructions in mathematical or diagrammatic

• Make effective use of e-mail, scheduling software applications, mobile applications and Internet and web

• Establish and maintain interpersonal skills in the workplace to effectively communicate and interact with others.

• Maintain reasonable and predictable

• Attend meetings and events before and after traditional work
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
• - Walking, standing or sitting for extended peri­ods of time
• - Operating assigned equip­ment.
• Maintain effective audio-visual dis­crimination and perception needed for:
• - Making observations
• - Communicating with others
• - Reading and writing
• - Operating assigned equip­ment.

WORKING CONDITIONS

Work in an office environment; sustained posture in a seated position for extended periods of time.

Diversity Equity & Inclusion Statement

The Village of Oak Park commits itself to diversity, equity and inclusion by recognizing that creating a mutually respectful, multicultural and equitable environment does not happen on its own, it must be intentional. This includes providing equal opportunities for everyone regardless of race, ethnicity, gender identity, sexual orientation, religion, ability, military or veteran status or any other characteristics.