Building and Grounds Supervisor jobs in Monroe, LA

Position Title : Invoicing Specialist (3.19.2024)

Location : Monroe, LA

Description : We are seeking a detail oriented and self-motivated Invoicing Specialist to join our Building Materials Team at Allied Building Stores, Inc (ABS) in Monroe, LA!

Allied Building Stores (ABS) is a leading co-op organization in the building materials industry, and we are glad you are interested in working for our company.

At ABS we are like family and there is a reason for the longevity of many ABS employees. It is simply a great place to work.

Give this job your best, and ABS will reward you in ways that allow for personal growth and development, an excellent work / life balance, and the time and ability to support yourself and your loved ones!

Once you review our current job posting, take a moment to check out the benefits of joining the ABS team listed below.

Job Title : Invoicing Specialist

Job Type : Full-time - Hourly

Schedule : Monday to Friday - Day shift

Benefits : Allied Building Stores offers a comprehensive benefits package, please review the list below

Physical Setting : In Person Onsite - Office located at 850 Kansas Lane, Monroe, LA

The Benefits of Working for ABS!

ABS offers a competitive compensation package that includes :

• Paid Orientation and Training
• Years of Service Award Program ABS recognizes the value of its employees and rewards long-term service with monetary rewards for every five years of service
• Safety Incentive Awards Program
• Employee Discount Program Discounts on Company Products and Services for employees and eligible family members
• Performance / Pay Evaluations Annually

ABS Paid Leave Benefits

• Paid holidays
• Paid sick days with rollover of unused leave
• Vacation - based on years of service
• 1st year PTO time, available before vacation is accrued
• Up to 4 hours a month additional leave pay
• Wellness Leave, Jury Duty and Bereavement Leave

An excellent benefits package that includes :

• Health - multiple pre-tax options are provided with company cost sharing for employee and dependents, resulting in employee savings.
• Dental Insurance - 100% paid for employee with tax-deferred payroll deductions options for dependent coverage resulting in employee savings.
• Vision Insurance Voluntary and includes pre-tax employee savings.
• Long-Term Disability Insurance - 100% paid by ABS for employee.
• No Cost Life Insurance - Employee, Spouse and Dependent Child(ren) up to qualifying age.
• No Cost Accidental Death & Dismemberment Insurance (AD&D) for employee.
• 401K Plan including Employee Matching and Employer Contributions with Rollover Options and Self-Directed Investment options available (Both traditional 401K Pre-tax and After-Tax Roth 401K).
• Section 125 Cafeteria Plan, Flexible Spending Accounts & Dependent Care Accounts with debit card and direction deposit options.
• Health Savings Plan (HSA).
• Payroll Deducted Optional Insurance Plans Available life, short-term disability, accident, critical illness / cancer, and hospitalization.
• No-Cost Basic Norton LifeLock plans with the option to add dependents and to buy-up for premium plans.

Quality of Life Programs Include :

• Payroll Direct Deposit.
• Wellness initiatives, company sponsored birthday & anniversary recognition, holiday celebrations and much more.
• Open door policy with ALL members of management!

Job Description : Invoicing Specialist

Application Instructions :

In order to be considered for this position, you must complete the entire online application packet. This includes the application, supplemental questionnaire, and consumer reports acknowledgement.

We ask all applicants to provide 10 years of job history, including a reason for any gaps in employment that are over one month.

You may attach a resume with your online application, but any information not specifically listed on you resume that is asked for on the application should also be included on the online application prior to being submitted.

We appreciate your interest and if you are selected for interview by our Hiring Team, you will be contacted through the GetHired portal.

Summary : The Invoicing Specialist p rocessesorders for building materials received by web, , fax, mail, tele, EDIor personally from accounting invoices;

enter and confirm data in ABS MicrosoftAX computer system; and work with other department members to verify accuracyof orders or resolve discrepancies in orders by performing the followingduties.

Essential Dutiesand Responsibilities : include thefollowing. Other duties may be assigned.

• Examinesdocuments to verify accuracy of data prior to entering into the ABS computersystem.
• Checksfor proper codes and corrects errors or lists discrepancies for adjustments.
• Prepares,sorts and enters data into AX. Initiates purchase requisitions.
• Learnall Building Material Department product descriptions so they can be enteredaccurately into computer database, process invoices, update computerdatabases and assist training of various employees for assigned areas.
• Validatesupplier invoices to ABS purchase order and take appropriate action when theinvoice does not match the ABS purchase order.
• Recordall pertinent information pertaining to an order in the ABS Microsoft AX purchaseorder system.
• Communicateprofessionally with customers and suppliers directing their inquiries to theappropriate person.
• Operatecomputer terminal to input and retrieve data.
• Performother clerical functions as required.
• Performs allactivities related to new vendor set up from obtaining approvals to entry intothe ABS AX System.

SupervisoryResponsibilities : Thisjob has no supervisory responsibilities.

Qualifications : Toperform this job successfully, an individual must be able to perform eachessential duty satisfactorily.

The requirements listed below are representativeof the knowledge, skill, and / or ability required. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essentialfunctions.

Mustsuccessfully complete a pre-employment drug screen and backgroundinvestigation.

Educationand / or Experience : High school diploma or generaleducation degree (GED) required. and two (2) years related experience and / or training in invoicing, billing, accounts payable, or other related field, or equivalent combination ofpost high school education and experience.

Technical certification in office administration and / or associate degree in business administration, accounting or anotherrelated field, preferred.

LanguageSkills : Ability to read and interpret documents. Ability to write simple correspondence. Ability to effectively present information in one-on-one and smallgroup situations to customers, clients, and other employees of the organization.

MathematicalSkills : Abilityto work with basic mathematical concepts such as ability to add, subtract,multiply, and divide in all units of measure.

Ability toperform these operations using units of American currency. Ability to apply concepts suchas fractions, percentages, ratios, and proportions to practicalsituations.

Ability to calculate figuresand amountssuch as discounts, interest, commissions, proportions, and percentages.

ReasoningAbility : Abilityto solve practical problems and deal with a variety of concrete variables insituations where only limited standardization exists.

Ability to interpret avariety of instructions furnished in written, oral, diagram, or schedule form.

ComputerSkills : To perform this job successfully, an individual should have a functionalknowledge of Database software;

Internet software; Microsoft Office, Word, Exceland other Windows applications.

Certificates,Licenses, Registrations : None

OtherSkills and Abilities :

• Mustbe able to build and maintain lasting business relationships with ourcustomers, vendors and fellow employees.
• Excellentwritten / verbal communication skills and be detailed oriented andself-motivated. Must have excellent timemanagement skills.
• Data Entry Skills.
• Abilityto observe confidentiality.
• Abilityto retain professional demeanor at all times regardless of situation.
• Strongmathematical, organizational, decision making and analytical skills. Ability to communicate with all levels ofmanagement and staff.
• Stronginterpersonal skills and have the ability to adapt to different environments.
• Proficientwith Microsoft Office, Word, Excel and other windows applications.
• Mustbe customer service oriented and have the ability to work well independently,as well as, within a team environment.
• Demonstrateinitiative, flexibility and ability to drive and embrace change.
• Mustbe able to enter accurate data into AX on the first try with minimumsupervision and rework.
• Must be able to concentrate on a task over a period oftime without being distracted while simultaneously being able to multi-task,prioritize, and work in fast paced environment.

OtherQualifications : None

PhysicalDemands : Thephysical demands described here are representative of those that must be met byan employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential functions.

Whileperforming the duties of this Job, the employee is regularly required to sitand talk or hear. The employee is frequently required to use hands to finger,handle, or feel.

The employee is occasionally required to stand; walk and reachwith hands and arms. The employee must frequently lift and / or move up to 10pounds.

Specific vision abilitiesrequired by this job include close vision and ability to adjust focus.

Whileperforming the duties of this job, the employee must have :

• Regularly spend long hours sitting andusing office equipment and computers;
• Use of head & neck in a staticposition;
• Ability to look up & down in order toread computer screen and paperwork;
• Ability to twist in order to talk withco-workers and retrieve paperwork from fax, copy machines, printers and othermachines;
• Ability to talk with others in person andby ;
• Ability to interact with others in orderto perform the essential functions of the job;
• Use of hands for repetitive actions suchas simple grasping, keyboard use, repetitive hand motions, and prolonged use ofa computer; and
• And ability to concentrate and / or focus inorder to perform the essential functions of the job.

WorkEnvironment : Thework environment characteristics described here are representative of those anemployee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential functions. Frequentlysubjected to interruptions, multiple calls and inquires.

The noise level in thework environment is usually moderate.

Competency :

Toperform the job successfully, an individual should demonstrate the followingcompetencies :

• Analytical Ability toanalyze information; Research data; Uses experience to complement data.
• Design - Generatecreative solutions; Uses feedback to modify designs; Demonstrates attention todetail.
• ProblemSolving Capable of identifying and resolving problems in a timely manner; Gathers andanalyzes information skillfully;

Develops alternative solutions; Works well ingroup problem solving situations; Uses reason even when dealing with emotionaltopics.

TechnicalSkills - Assesses own strengths and weaknesses; Pursues training and developmentopportunities; Strives to continuously build knowledge and skills;

Sharesexpertise with others.

CustomerService - Manages difficult or emotional customer situations; Responds promptly tocustomer needs; Solicits customer feedback to improve service;

Responds torequests for service and assistance; Meets commitments.

InterpersonalSkills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listensto others without interrupting;

Keeps emotions under control; Gives unbiasedopinions to others' ideas and is willing to incorporate those ideas if theyprovide for positive results for the company.

OralCommunication - Speaks clearly and persuasively in positive or negative situations; Willingto listen and get clarification;

Responds well to questions; Demonstrates grouppresentation skills; Participates in meetings.

WrittenCommunication - Writes clearly and informatively; Edits work for spelling and grammar; Varieswriting style to meet needs;

Presents numerical data effectively; Able to readand interpret written information.

• Teamwork - Balances teamand individual responsibilities; Exhibits objectivity and openness to others'views; Gives and welcomes feedback;
• Contributes to building a positive teamspirit; Puts success of team above own interests; Supports efforts to buildmorale and group commitments to goals and objectives;

Supports everyone'sefforts to succeed.

• VisionaryLeadership - Displays passion and optimism; Inspires respect and trust.
• ChangeManagement - Communicates changes effectively.
• Leadership - Exhibitsconfidence in self and others; Accepts feedback from others; Gives appropriaterecognition to others.
• QualityManagement - Looks for ways to improve and promote quality; Demonstrates accuracy andthoroughness.
• BusinessAcumen - Understands business implications of decisions; Focused on optimizingprofitability; Demonstrates knowledge of market and competition;

Aligns workwith strategic goals.

• CostConsciousness - Works within approved budget; Conserves organizational resources.
• Diversity - Demonstratesknowledge of EEO policy; Shows respect and sensitivity for culturaldifferences; Promotes a harassment-free environment.
• Ethics - Treats peoplewith respect; Keeps commitments; Works to earn the trust of others; Works withintegrity and ethically;

Upholds organizational values.

OrganizationalSupport - Follows policies and procedures; Completes administrative tasks correctly andon time; Supports organization's goals and values;

Supports affirmative actionand respects diversity.

Judgment - Displayswillingness to make decisions; Exhibits sound and accurate judgment; Supportsand explains reasoning for decisions;

Includes appropriate people indecision-making process; Makes timely decisions.

• Motivation - Sets andachieves challenging goals.
• Planning / Organizing - Prioritizes andplans work activities; Uses time efficiently; Sets goals and objectives.
• Professionalism - Approachesothers in a tactful manner; Reacts well under pressure; Treats others withrespect and consideration regardless of their status or position;

Acceptsresponsibility for own actions; Follows through on commitments.

Quality - Demonstratesaccuracy and thoroughness; Looks for ways to improve and promote quality;Applies feedback to improve performance;

Monitors own work to ensure quality.

• Quantity - Meetsproductivity standards; Completes work in timely manner; Strives to increaseproductivity.
• Safetyand Security - Observes safety and security procedures; Determines appropriate action beyondguidelines; Reports potentially unsafe conditions;

Uses equipment and materialsproperly.

Adaptability - Adapts tochanges in the work environment; Manages competing demands; Changes approach ormethod to best fit the situation;

Able to deal with frequent change, delays, orunexpected events.

• Attendance / Punctuality - Is consistentlyat work and on time; Ensures work responsibilities are covered when absent;Arrives at meetings and appointments on time.
• Dependability - Followsinstructions, responds to management direction; Takes responsibility for ownactions; Keeps commitments;

Commits to long hours of work when necessary toreach goals; Completes tasks on time or notifies appropriate person with analternate plan.

Initiative - Volunteersreadily; Undertakes self-development activities; Seeks increasedresponsibilities; Looks for and takes advantage of opportunities;

Asks for andoffers help when needed.

Innovation - Meetschallenges with resourcefulness; Generates suggestions for improving work;Presents ideas and information in a manner that gets others' attention.

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Last updated : 2024-04-24