BUSINESS COORDINATOR jobs in the United States

Job description

HireArt is helping a fast-growing financial software startup find an Office Coordinator to oversee the operations of its Hamilton, New Jersey, office.

In this role, you will be the primary point of contact for all office-related requests, including vendor management, seating charts, new hires, and office events.

You will also be in charge of creating a world-class experience for all employees.

The ideal candidate will have experience as an office manager or coordinator and be able to take charge of a large space, proactively tackling problems as they arise and empathetically dealing with a sizable team.

As an Office Coordinator, you will :

• Manage the front desk by greeting and assisting guests.
• Ensure the office remains organized and that all furniture and equipment are functional.
• Maintain and monitor the video conference system daily, troubleshooting as required.
• Establish and manage world-class vendor relationships (i.e., snacks, catering, property management, and janitorial).
• Be the point of contact for external office visitors and internal office inquiries and requests.
• Coordinate in-office activities such as ordering daily lunches, meetings, conference room scheduling and IT setup, cleaning, maintenance, and seating arrangements.
• Manage office finances, including reconciling credit card statements, paying office invoices, tracking spending, and maintaining an accurate GL.
• Act as the central point of contact for internal and external event planning, such as community outreach and any other office-related emergencies.

Requirements

• 2 years of experience as an office manager or office coordinator
• Ability to solve problems proactively
• Takes ownership over the space and operations
• Desire to grow in the role and alongside the team
• A proven track record of being relentless when faced with challenges
• The ability to communicate effectively and proactively with the New Jersey site leads and foster highly collaborative relationships
• Passionate about creating an inclusive environment that promotes community and engagement, both virtually and in-person
• May need to occasionally travel to the NY office

Benefits :

• Pre-tax commuter benefits
• Employer (HireArt) Subsidized healthcare benefits
• Flexible Spending Account for healthcare-related costs
• HireArt covers all costs for short and long term disability and life insurance
• 401k package

Commitment : This is a full-time, ongoing contract opportunity staffed via HireArt. This role is onsite and available to candidates based in the Hamilton, NJ area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States.

Unfortunately, we are not able to sponsor visas or employ corp-to-corp.Company description

Carta's mission is to create more owners. A company of owners moves together toward the long-term outcomes of the business.

It is a company that solves problems together, grows together, and reaps the rewards of all that hard work together. And the more people that benefit from the outcomes of a business, the more people have the financial freedom to start their own.

Democratizing access to ownership also democratizes opportunity for innovation.

We see an opportunity to expand ownership so that everyone has the opportunity to own a portion of what they build. That’s why we built the infrastructure to make it as cheap and easy to issue equity as it is to run payroll.

It’s why we’re lowering the barriers to start investing through software. And it’s why we will always provide the education and tools necessary for owners everywhere.

Last updated : 2024-06-28