Post Date:
02/23/2024
Posting ID:
2024-0003
Close Date:
Until Filled
Purchasing Technician
FULL TIME
$24.00 per hour Non-exempt
The purpose of this classification is to assist in the administration of the purchasing program for the County, including developing and implementing policies and procedures, and maintaining project files and correspondence.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Assist with maintaining purchasing policies and procedure; monitors and reports any violations of the purchasing policy.
Receives and verifies requisitions from various departments within the County as directed.
Maintains all county-owned vehicle tag and title documentation.
Assist with the following: ensuring competitiveness of prices by researching, identifying, and establishing viable sources of supply; seeks competitive quotations; obtains sealed bids as necessary; maintains a list of qualified vendors and unqualified vendors; coordinates with and assists various department heads in preparing specifications for public bids; prepares contract documents, obtains necessary signatures, routes copies to all interested parties; maintains current files on all contracts in progress and completed contracts.
Assist in maintaining a proper annual inventory of all County-owned property and equipment by various departments.
Develops contract documents for services purchased through contractual arrangements; negotiates acceptable changes in contract terms and conditions with contractor; ensures that documents and procedures comply with established procurement regulations; consults with legal staff to phrase terms and conditions of contracts in a manner that protects the County.
Sets-up and conducts pre-bid conferences as directed.
Assist in the preparation and submittal of the County’s annual property and liability insurance applications; prepares or completes various forms, reports, correspondence, or other documents; prepares all correspondence to the Department of Transportation for road contracts; places appropriate documents on agenda for Commissioners’ approval; prepares various road documents for workshops; prepares all bid packages for road construction projects.
Manages equipment and supply “warehouse” for office supplies; compares prices and quality; places orders and maintains adequate inventory of frequently used items; fills orders from departments; prepares journal entries to charge departments for items received during month.
Assists with the budgeting processes by providing cost information to various departments
Receives various forms, reports, correspondence, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, or other software programs.
Communicates with supervisor, employees, other departments, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
MINIMUM QUALIFICATIONS
High school diploma or GED; supplemented by college level course work or vocational training in business administration; supplemented by three (3) years previous experience and/or training that includes public or government procurement; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain valid Georgia Notary Public certification.
We are an equal opportunity/drug free workplace employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other category protected by applicable federal , state or local laws. Applicants with a known disability as defined under the Americans with Disabilities Act may request an accommodation in the recruitment or selection process but must request this accommodation no later than 48 hours prior to the need.
All resumes must be submitted with a completed County Application. Applications can be obtained at: Human Resources Office, 601 N Laurel Street, Springfield, GA 31329 or