Construction Coordinator jobs in Middletown, DE

Seiberlich Trane Energy Services is looking for a talented and effective multi-tasker to join their successful Energy Services Team. The successful candidate will prepare and organize thorough, consistent and professional project documentation in support of multiple projects and Project/Program Managers. This individual will provide administrative support for large controls, turnkey or complex solutions under the direction of a Project Manager. They will work directly with an innovative project team to assist with project deliverables and other required documentation. This position spends approximately 25% of time in the field at the jobsite(s).

This career opportunity includes a competitive salary range of $45k to $65k with a comprehensive benefits package and profit sharing program.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other functions may be assigned.

• As part of a project team and under the guidance of the Project Manager, prepare, distribute, organize and/or file the following document types:
  • Client Contract Agreements
  • Subcontractor Agreements
  • Material and Equipment Purchase Orders
  • Trane Contracting Documents
  • Financing Documents
  • Invoice Processing – Seiberlich Trane and Subcontractor
  • Change Orders
  • Requests for Information (RFI)
  • Drawings/Specifications/Design Documents
  • Meeting Minutes
  • Agendas
  • Transmittals
  • Substantial Completion/Warranty Letters
  • Closeout Documentation
  • Grant & Rebate Applications
  • Subcontractor Qualification Documents
  • Schedules
  • Labor Tracking
  • Subcontractor Orientation
  • Safety Management Documents
  • Quality Reports
  • Certificates of Insurance
  • Installation and Operations Manuals
  • Equipment Startup Reports
  • Punchlists
• Assists Project Managers on project deliverables and required documentation to ensure timely completion of project activities.
• Assists Project Managers with expediting and following up on contractor/design professional commitments.
• Attends and participates in all appropriate meetings including pre-construction, project updates, progress standings, safety, presentations, etc.
• Assists Project Managers with performing on-site punchlist walk through, preparing the punchlist document, issuing and following up with the appropriate subcontractors and suppliers.
• Establishes a professional and proactive relationship with the Project Managers and external customers.
• Communicates proactively and professionally with customers and their representatives, contractors, subcontractors, engineers, inspectors and all other project personnel.
• Complies with internal contracting processes.

Scheduling

• Support the Project Managers in scheduling of subcontractor construction site project work and activities
• Schedule and coordinate with Service on Equipment startup and warranty requests and visits.
• Schedules team meetings.
• Schedule and order project materials as determined by the Project Managers.

Safety

• Participates in safety audits and preparing and tracking safety documents as needed.
• Report any incidents to contract and project managers and assists in performing and completing investigation and reports with recommendations.

Documentation

• Records and publishes project and progress meeting minutes. Prepares project meeting agendas, project meeting minutes, AIA contracts, AIA change orders, purchase orders, budget requests, transmittals, letters, project proposals, etc.
• Maintain organized and secured project files for appropriate plans, drawings, records, reports, documents and manuals.
• Updates/tracks construction spreadsheets, contract/change order logs, submittal/shop drawing logs, insurance logs, budgets, etc.
• Monitors, tracks and records daily work effort of all assigned project personnel including subcontractors to ensure compliance with project schedule
• Procures project close-out documentation, warranties, operation and maintenance drawings and as-built drawings. Collects and assembles information into close-out manuals and disseminates to project owners and customer.
• Creates and submits daily reports (manpower, AHA s, work, etc.)

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

• Associate's degree or equivalent from two-year College or technical school in engineering or construction management and 2 years related experience; or equivalent combination of education and experience.
• Experience in Construction Management, General Contracting, Trade Contracting or EPC industry.
• General knowledge of the building construction industry
• Knowledge of construction industry standard terms and practices
• General HVAC knowledge (systems, equipment, installation, service)
• Working knowledge of Microsoft Office products
• Prefer experience and knowledge in using Project Management tools including Microsoft Project
• Desirable – Experience in ESCO/performance contracting, energy projects, or guaranteed savings agreements

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job.

• Typical construction job sites which includes outdoor work and work in mechanical/equipment rooms. During the job site visits, the associates is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; extreme cold; extreme heat; risk of electrical shock; and vibration. The noise level in the work environment is usually moderate.
• Typical office environment

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required

• Talk, hear, walk, sit, and use hands to operate computer keyboard and telephone.
• Reach with hands and arms; climb or balance; and stoop, kneel or crouch.
• Frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
• Close and distant vision