Contract Administrator jobs in Albany, GA

The Contracts Specialist is responsible for a wide variety of procurement and contracting duties including drafting contracts, and interagency agreements; preparing bidding documents and conducting bidding processes; ensuring all legal, insurance and bonding requirements are met prior to contract execution; preparing reports; recording documents; maintaining the contract log and filing system; and administering contracts. The position also manages the Agency’s records. The position requires demonstrated skill in public procurement and contracting for formal and informal bidding processes and proven experience in all phases of the contract’s lifecycle. The Contracts Specialist works independently on assigned contracting tasks with 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Duties include but are not limited to:

• Maintains comprehensive information on all purchasing contracts for the County
• Reviews departmental requisitions for compliance with State and County purchasing rules and guidelines
• Advises County departments on how to best utilize various regional/state/national purchasing contracts for the best interest of the County
• Converts requisitions into purchase orders
• Administers the processing of bids, including the mailing of specifications, conducting bid openings and tabulating bid results
• Develops and maintain working relationships with internal customers to continually identify and address needs
• Contributes to and support ongoing efforts to identify, recommend and implement new systems or processes that add end-user value, enhance the procurement process and improve customer satisfaction
• Provides assistance to County staff in purchasing rules and regulations
• Prepares renewal contracts for each fiscal year
• Seeks opportunities for vendors to pursue affiliation with various cooperative purchasing
• groups
• Maintains currency through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses
• Provides support in the development of procurement training programs
• Assists in the development of training programs to deliver to County departments to create awareness and rationale, intent and motive
• Assists with management of purchasing contracts
• Collaborates with other Purchasing staff members on cooperative purchasing contract
• opportunities
• Seeks ways to improve the purchasing process
• Performs other duties as requested

QUALIFICATION REQUIREMENTS:   

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability necessary.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM EDUCATION and/or EXPERIENCE:

• High school diploma or General Educational Development Certificate (GED).
• Bachelor’s degree preferred; but not required.
• Prior experience in use of New World software and programs, preferred.

ELIGIBILITY REQUIREMENTS:

• Regular and reliable attendance at the County during regular scheduled days and work hours is an essential function of this position

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of state procurement and contract management requirements, regulations, and best practices; negotiating contracts; developing contracts; business administration and accounting principles and practices; and policies and procedures of contract management.
• Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; and to communicate effectively.
• Applying logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources.
• Managing a variety of competing tasks and priorities while meeting deadlines.
• Taking initiative, overcoming obstacles and maintaining momentum on assignments.
• Anticipating questions, issues and concerns and acting as an effective troubleshooter. Ability to plan, direct and evaluate a complex operating using time, funds and other resources for the accomplishment of long-term and short-term goals of the County.
• Ability to establish and maintain effective working relationships with staff and the public.
• Ability to provide administrative guidance within area of responsibility, providing direct training as needed
• Contract administration.
• Use and evaluation of insurance certificates.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities
• Ability to communicate effectively orally, by phone, in person, and in writing
• Ability to integrate resources, policies and information for the determination of procedures, solutions and other outcomes
• Ability to perform mathematical calculation and/or verify information accurately
• Ability to use a personal computer and other office equipment, including County related software and email

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, talk or hear. The employee must have the ability to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include ability to distinguish the nature of objects by using the eye.

WORK ENVIRONMENT:

Employees are responsible for performing their duties in an environment that is free from discrimination, intimidation, coercion or harassment, including sexual harassment. Work is performed primarily indoors in an office setting. The noise level in the work environment is low to moderate. While performing the duties of this position, the employee may be required to travel.

SAFETY:

Assists in the creation of a culture of safety and environmental protection by performing work safely in accordance with departmental safety procedures. Operates equipment safely and reports any unsafe work conditions or practice to supervisor.

Employment Opportunities (Section 13-50)

“The recruitment, selection, appointment and promotion of employees shall be in such a manner as to promote equal employment for all persons without regard to race, age, color, creed, religion, ancestry, gender, national origin, physical handicap or political affiliation or sexual preference.”