Contract Administrator jobs in Bristol, CT

Position Summary:

The Contract Administrator is responsible for preparing, reviewing, and administering job records, generating budgets, preparing progress payment requisitions and all associated functions necessary to establish accurate accounting for construction jobs.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near-misses to ensure adherence to our Number One Core Value – Safety first, in everything we do.
• Interact with clients, visitors, vendors, and all departments within the company
• Receive, distribute, and process invoices received for payment
• Prepare normal monthly or bi-weekly progress requisitions for accounts receivable billing and subcontractor payment quantity splits and entering all requisitions onto the accounting system.
• Compare work quantities to date and retainage with the owners for accuracy.
• Input change orders and back charges onto the payment requisition.
• Review and log all payments for vendors and subcontractors.
• Creation and maintenance of budgets.
• Set up/reconcile customers and jobs in the system.
• File job owner requisition sheets from the various authorities.
• Maintain subcontractor files and payment requisitions.
• Prepare a monthly backlog report for the bonding company.
• Prepare partial, final lien releases, and all required notices related to jobs and subcontractors.
• Knowledge and experience of EEO requirements for the State of Massachusetts and Connecticut.
• Prepare daily cash journals for job related receivables and payables.
• Knowledge of contract closeout processes with Mass DOT and CTDOT.
Secure all necessary approvals and ensure that standard company procedures are followed.

Qualifications:

• Bachelor’s degree in accounting or equivalent.
• Three plus years of related finance or construction experience.
• Strong computer skills including MS Office/ Excel.
• HCSS/Viewpoint software experience is preferable.
• Minimum of 1-2 years administrative experience
• Ability to work in a high-volume department
• Communication with vendors and field personnel on a daily basis

Necessary Attributes:

The Middlesex Corporation is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”