Contract Administrator jobs in San Jose, CA

We are seeking a highly skilled and motivated individual to join our legal team as a Contract Administrator. 

Essential Duties and Responsibilities:

• Contract Management:
  • Review, analyze, and interpret various energy manufacturing contracts, including purchase orders, subcontracts, and service agreements.
  • Ensure contracts comply with company policies, industry regulations, and legal requirements.
  • Negotiate contract terms with vendors, suppliers, and customers, advocating for the company's best interests.
  • Draft and finalize contract amendments and modifications.
  • Track and manage contract milestones, deadlines, and deliverables.
  • Oversee the execution of contracts, ensuring all parties fulfill their obligations.
  • Maintain comprehensive and organized contract records (physical and digital) for future reference.
• Communication and Collaboration:
  • Communicate effectively with internal stakeholders (engineering, procurement, sales, legal) to ensure alignment and address any contract-related concerns.
  • Maintain transparent communication with external vendors and customers regarding contract terms, updates, and potential issues.
  • Collaborate with legal counsel to ensure proper contract language and mitigate potential risks.
• Industry Expertise:
  • Utilize knowledge of the energy manufacturing industry, including specific regulations, standards, and common business practices.
  • Understand the technical aspects of energy manufacturing contracts and their impact on project execution and deliverables.
  • Stay informed about industry trends and regulatory changes that may affect contracts.

Additional Responsibilities:

• May assist with the development and implementation of contract management processes and procedures.
• May participate in contract audits and risk assessments.
• May support the procurement and sales teams in their respective contract-related activities.
• May perform other duties as assigned.

Required Qualifications:

• Bachelor's degree in Business Administration, Contract Management, Legal Studies, or a related field (preferred).
• Minimum 3 years of experience as a contract administrator or similar role in the energy manufacturing industry.
• Strong understanding of contract law principles and best practices.
• Excellent analytical, problem-solving, and negotiation skills.
• Outstanding communication and interpersonal skills, both written and verbal.
• Proficient in Microsoft Office Suite, with strong skills in Excel and Word.
• Experience with contract management software (e.g., Oracle Policy Automation, ContractPodAi) a plus.
• Ability to work independently and as part of a team.
• Strong attention to detail and organizational skills.