Contracts Administrator - Construction jobs in Ontario, CA

Description

The Contracts Administrator will be responsible for assisting in the review and administration of customer Contracts Documents.

Supervisory Responsibilities:

None.

Duties/Responsibilities:

• Provide detailed and accurate analysis of customer’s contract terms and conditions as provided at time of Bid.
• Participate in the creation of commercial terms in Bid Proposals 
  • Prepare Commercial portion of Bid Letter
  • Prepare any Fill in Forms, pre-qualification, commercial, safety, licensing or certification documents required by customer at Bid Time
  • Request any Bid Bonds required by Customer.
• Review customer’s contracts, purchase orders and change orders for completeness and accuracy.
  • Work with internal and external partners to have any corrections made.
  • Submit final/correct documents to management for approval and signature.
  • Submit approved documents to accounting and return signed documents to customer.
• Prepare preliminary notices and help prepare lien releases.
• Request Insurance Certificates to be issued to our customer from our Broker.
• Administer Payment Bonds and Performance Bonds for our customers.
• Maintain/Update Contract Log and DocuSign Reports on customer document status. 
• Run weekly meetings to review customer document status with other department managers.
• Participate in the creation of commercial terms in Purchase Orders to Vendors
• Collect, review and log insurance certificates from Vendors 
• Analyze and resolve business risk areas and mitigate issues.
• Perform other related duties as assigned.

Requirements

Knowledge/Skills/Abilities: 

• Working knowledge of Contract Law and language as applicable to Engineering, Construction and Accounting
• Working knowledge of sales/use tax in a multi-state capacity 
• Working knowledge of insurance, bonds and other potential liabilities.
• Working knowledge of Lien Law and Preliminary Lien Notices
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to multi-task, prioritize, and manage time efficiently.
• Proficient with Microsoft Office Suite (Word, Outlook and Excel)
• Familiarity with DocuSign is a plus.
• Familiarity with ISN, Avetta, VERO, Veriforce, Compass or other 3rd party contract compliance platforms is a plus.

Experience/Education:

• High school diploma or equivalent required
• Two years previous experience as a contract administrator, or related field preferably in the construction, engineering or accounting field
• Customer Service Experience is a plus.
• Accounting Experience is a plus.

Physical Requirements:

• This is NOT a remote job, physical presence in office Mon-Fri, 7:30a – 4:15p.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to go up and down stairs and traverse the production floor as needed.