Years Experience: 5 yrs.
Fresh graduate also considered
Contract length- 12/31/2024 (possibility of extension)
Remote work (if the person is local onsite for training) preferred local for training purposes but open to fully remote if the candidate is good
Skills: Strong computer (excel) skills to work with complex databases
Education: HS Diploma and a degree or 5 yrs. of experience
Duties:
- Responsible for maintaining essential contract documents/data in the contract database to be in compliance with Corp. Purchasing, Finance, & OEC Compliance policies.
- Must be able to use critical thinking skills to work independently under minimal direction from management to evaluate, manage, & prioritize contract processing tasks from pre-negotiated contracts through completion.
- Work with Clinical teams, Clinical Analysts, appropriate departmental team members & resources, and functional areas to maintain the flow of Purchase Order Payment Requests using the designated invoice screening/tracker database, and systems.
- Maintain payments and historical entry in database to allow for accurate reporting.
- Interpretation of clinical contracts and payment terms is required.
Core Job Responsibilities:
- Responsible for compliance with applicable Corporate & Divisional Policies & procedures. Demonstrates operational knowledge of the applicable SOPs & practices required to effectively process clinical contracts.
- Performs ongoing contract entry for all executed contracts.
- Primary interface with Clinical teams and other functional groups for payment-related activities.
- Coordinate payment timelines between Payment Specialists and other functional areas.
- Uses available databases and resources related to EDC database(s) to set-up payments in departmental database / system; May enter contract data into departmental database / system.
- Communicate status to management including proposing recommendations for issue resolution.
- Responsible for producing accurate and high-quality payments and reports in a timely manner.
- Investigate and resolve issues that arise independently or with minimal oversight.
- Coordinates clinical trial payments ensuring payments are properly processed within specified timelines including timely distribution of incoming invoices and tracking into appropriate databases.
- Provides guidance/information & answers to technical & non-technical questions regarding contracting process.
Position Scope:
- Requisition processing of Clinical Study Agreements (CSA) into contracting database, including a solid understanding of any auditable documentation needed for payment processing. Recognize & resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner).
- Processing of monthly electronic data capture (EDC) invoices for CSAs operating in trials.
- Verification of patient activity performed for each agreement when processing invoices.
- Independently investigate and resolve clinical trial site payment disputes.
Qualifications:
List required and preferred qualifications (up to 10). Include education, skills and experience.
- High School diploma or equivalent with minimum of 5 years relevant experience or an Associate’s Degree with 2 years relevant experience or a Bachelor’s Degree with a minimum of 1 year of relevant experience.
- Strong math, communication skills and experience with MS Excel and database entry necessary. Prefer experience in clinical research, Finance, Outsourcing, Accounts Payable, or equivalent.
- Strong knowledge of standard business procedures including contracting, finance and budgeting.
- Exercise appropriate judgment when prioritizing work tasks; Demonstrated ability to successfully manage projects to completion consistent with stated turn-around times and / or deadlines. Demonstrates analytical and critical thinking skills.
- Operates independently and with minimal oversight.
- Strong understanding of the overall Global Clinical Study process is preferred; Demonstrates developing knowledge of a clinical study protocol and ability to translate it into contractual payment terms.
- Must be proficient in computer skills including Microsoft Office, and have the ability to learn new software/technology quickly; knowledge of client systems and procedures (i.e. RAVE Electronic Data Capture, MIDAS, Quantum, COMPASS etc), including a thorough understanding of the payments process and systems is preferred.
- Must have attention to detail and the ability to recognize and work with manager to resolve computational and contractual errors in contracts and invoices.
- Well-developed communication skills and effective interaction with professionals, external sites, and vendors.
Job Type: Contract
Pay: $22.00 - $23.00 per hour
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Negotiation: 3 years (Preferred)
- contract processing tasks from pre-negotiated contracts: 3 years (Preferred)
- Performs ongoing contract entry: 3 years (Preferred)
- resolve computational & contractual errors in contracts: 3 years (Preferred)
- enter contract data into departmental database: 3 years (Preferred)
Work Location: In person