Contracts Administrator jobs in Waukegan, IL

Years Experience: 5 yrs.

Fresh graduate also considered

Contract length- 12/31/2024 (possibility of extension)

Remote work (if the person is local onsite for training) preferred local for training purposes but open to fully remote if the candidate is good

Skills: Strong computer (excel) skills to work with complex databases

Education: HS Diploma and a degree or 5 yrs. of experience

Duties:

• Responsible for maintaining essential contract documents/data in the contract database to be in compliance with Corp. Purchasing, Finance, & OEC Compliance policies.
• Must be able to use critical thinking skills to work independently under minimal direction from management to evaluate, manage, & prioritize contract processing tasks from pre-negotiated contracts through completion.
• Work with Clinical teams, Clinical Analysts, appropriate departmental team members & resources, and functional areas to maintain the flow of Purchase Order Payment Requests using the designated invoice screening/tracker database, and systems.
• Maintain payments and historical entry in database to allow for accurate reporting.
• Interpretation of clinical contracts and payment terms is required.

Core Job Responsibilities:

• Responsible for compliance with applicable Corporate & Divisional Policies & procedures. Demonstrates operational knowledge of the applicable SOPs & practices required to effectively process clinical contracts.
• Performs ongoing contract entry for all executed contracts.
• Primary interface with Clinical teams and other functional groups for payment-related activities.
• Coordinate payment timelines between Payment Specialists and other functional areas.
• Uses available databases and resources related to EDC database(s) to set-up payments in departmental database / system; May enter contract data into departmental database / system.
• Communicate status to management including proposing recommendations for issue resolution.
• Responsible for producing accurate and high-quality payments and reports in a timely manner.
• Investigate and resolve issues that arise independently or with minimal oversight.
• Coordinates clinical trial payments ensuring payments are properly processed within specified timelines including timely distribution of incoming invoices and tracking into appropriate databases.
• Provides guidance/information & answers to technical & non-technical questions regarding contracting process.

Position Scope:

• Requisition processing of Clinical Study Agreements (CSA) into contracting database, including a solid understanding of any auditable documentation needed for payment processing. Recognize & resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner).
• Processing of monthly electronic data capture (EDC) invoices for CSAs operating in trials.
• Verification of patient activity performed for each agreement when processing invoices.
• Independently investigate and resolve clinical trial site payment disputes.

Qualifications:

List required and preferred qualifications (up to 10). Include education, skills and experience.

• High School diploma or equivalent with minimum of 5 years relevant experience or an Associate’s Degree with 2 years relevant experience or a Bachelor’s Degree with a minimum of 1 year of relevant experience.
• Strong math, communication skills and experience with MS Excel and database entry necessary. Prefer experience in clinical research, Finance, Outsourcing, Accounts Payable, or equivalent.
• Strong knowledge of standard business procedures including contracting, finance and budgeting.
• Exercise appropriate judgment when prioritizing work tasks; Demonstrated ability to successfully manage projects to completion consistent with stated turn-around times and / or deadlines. Demonstrates analytical and critical thinking skills.
• Operates independently and with minimal oversight.
• Strong understanding of the overall Global Clinical Study process is preferred; Demonstrates developing knowledge of a clinical study protocol and ability to translate it into contractual payment terms.
• Must be proficient in computer skills including Microsoft Office, and have the ability to learn new software/technology quickly; knowledge of client systems and procedures (i.e. RAVE Electronic Data Capture, MIDAS, Quantum, COMPASS etc), including a thorough understanding of the payments process and systems is preferred.
• Must have attention to detail and the ability to recognize and work with manager to resolve computational and contractual errors in contracts and invoices.
• Well-developed communication skills and effective interaction with professionals, external sites, and vendors.

Job Type: Contract

Pay: $22.00 - $23.00 per hour

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Negotiation: 3 years (Preferred)
• contract processing tasks from pre-negotiated contracts: 3 years (Preferred)
• Performs ongoing contract entry: 3 years (Preferred)
• resolve computational & contractual errors in contracts: 3 years (Preferred)
• enter contract data into departmental database: 3 years (Preferred)

Work Location: In person