Data Specialist jobs in Gastonia, NC

Position: Data Entry Specialist/Administrative Assistant

Full-Time, 240 Days

Minimum Qualifications:

High School Diploma

At least 2 years of data entry experience

Knowledge, Skills and Abilities:

• Experience using NexGEN/LACES/LiteracyPro Data Management System, preferred
• Experience working in Adult Education, preferred
• Excellent written and verbal communication skills
• Detail Oriented
• Excellent organizational skills
• Ability to establish and maintain effective cooperative relationships with all staff members, students, and others contacted in the course of work
• Ability to maintain confidentiality of student information
• Proficient in using Microsoft Word and Excel
• Proficient in using Google Docs, Sheets, and Forms
• Ability to effectively use standard office equipment (ie. computers, printers, scanners, multi-line phone system)
• Ability to perform basic mathematical computations (ie. add, subtract, multiply, divide, percentages, read graphs, charts, and tables)

Essential Job Functions:

• Gather, Input, and maintain state required Tri-District Adult Education program data into LACES/NexGen (data to include: student demographics, attendance hours, test scores, transcripts, student follow-up information, student referral information)
• Maintain all files of current and past students per state department regulations.
• Complete and provide program and state required data and testing reports to the director of Tri-District Adult Education.
• Utilize the attendance management system to input and retrieve student attendance hours.
• Retrieve and input student distance learning hours from Google sheets and various online instructional programs.
• Maintain an Active Student Roster that includes student hours and testing information. Distribute roster to staff on a weekly basis.
• Work in conjunction with the College and Career Navigator to gather and input pertinent referral, post-secondary education, and employment information into LACES/NexGen.
• Work with partner agencies to provide and receive information on students enrolled in both the agency and Tri-District Adult Education.
• Send student transcript request forms and IEP requests to schools and follow-up on receipt of information.
• Ensure proper documentation is received for underage students prior to attending classes and taking the GED.
• Reconcile adult education participants and graduates with the high schools.
• Create documents for program use (ie. distance learning logs, registration appointment forms, underage forms, transcript evaluation forms, student letters and certificates).
• Answer phones, give out program information, direct calls, and take messages.
• Monitor door and cameras.
• Attend Quarterly and any other state and regional LACES/NexGen training.
• Send correspondence to students regarding the recruitment of potential students and retention of students who have stopped attending.
• Assist director in training staff to find student and class information in LACES/NexGen.
• Assist in scheduling para-pro test takers.
• Assist with online registration, enrollment, and testing.
• Assist with graduation planning and implementation.
• Other administrative duties as assigned.