Distribution Manager jobs in Concord, NH

Description

Come join the amazing Community Action Program of Belknap-Merrimack Counties team!

We are a private non-profit committed to doing all we can in the fight against poverty. Our legacy goes back to the 1960's and we manage over 70 programs designed to help those who need it most. 

You'll join a team of talented and passionate people who are motivated to make our community as strong and resilient as possible.

POSITION SUMMARY:

The Food Distribution Manager is responsible for assisting the Director with the administration and management of The Emergency Food Assistance Program (TEFAP) and other community food assistance initiatives. Responsible for managing and overseeing shipping, receiving, warehousing and product distribution/delivery. Responsible for the coordination and implementation of record keeping systems and compiling program reports and assists with the implementation of federal and state regulations. Assists Director with statewide responsibilities including program planning, implementing services, and program monitoring. Assists with the management and planning of program functions and services with state and local agencies, NHCAA, vendors, community organizations, staff members and volunteers.

PROGRAM RESPONSIBILITES:

• Management and coordination of commodity shipping, receiving, warehousing and distribution deliveries.
• Communicates with USDA vendors and shippers to schedule timely receiving appointments of incoming shipments.
• Ensures proper documentation of unloading and loading shipping records and provides documentation to NH State Surplus Distribution Section and enters USDA shipment receipts into USDA’s online WBSCM.
• Documents and maintains USDA commodity inventory levels on an ongoing basis and provides monthly reports to the Program Director.
• Manages and coordinates in-state transportation with NHCAA’s and community feeding organizations to ensure timely product delivery.
• Responsible for operating and driving Agency trucks and equipment for product shipments and deliveries to Emergency Feeding Organizations throughout New Hampshire.
• Tracks and maintains records documenting the statewide distribution and receipt of USDA TEFAP commodities by NHCAA’s and local community feeding organizations.
• Maintains spreadsheets recording commodity distribution delivery records, client participation levels, commodity usage and inventory levels of participating agencies and organizations.
• Maintains program files for participating organizations and agencies to ensure accurate and current records including contracts, delivery records, invoices, inventories, monitoring reports, etc.
• Maintains current address and contact information for participating organizations and agencies, keeping current mailing label lists and notifying the appropriate State Agency and Community Action Agency staff in writing of any changes.
• Assists with compiling and reviewing statistical reports received from participating agencies and organizations and with compiling program reports for the State and Federal Government.
• Provides information on upcoming commodity deliveries, nutritional information, recipes and other pertinent information to NHCAA’s and local community feeding organizations.
• Provides technical assistance and support to participating community feeding organizations and new applicants.
• Assists with processing program Agreement Contracts with community feeding organizations and new applicants.
• Performs written, on-site reviews of community feeding organizations to ensure compliance with USDA and State regulations as needed.
• Provides follow-up written instruction following on-site reviews, indicating corrective action required to ensure compliance with program requirements.
• Maintains files and listing of on-site monitoring visits completed annually to ensure compliance with USDA and State monitoring guidelines.
• Responsible for volunteer recruitment and supervision that may include Minimum Security inmates as needed.
• Responsible for loading and unloading trucks and making commodity deliveries.
• Works to ensure warehouse food storage areas and program equipment is safe, clean and maintained on a regular basis.
• Operates under the Agency’s Drug and Alcohol Policies for safety-sensitive employees.

AGENCY RESPONSIBILTIIES:

You are part of something bigger than just your program and every CAPBM employee is accountable for delivering the highest quality of service and support to all of our stakeholders including program participants, clients, volunteers, coworkers, contractors, vendors, and any other individual touched by the work we do. 

• Be committed to the Agency's Mission, Vision, and Values.
• Express courtesy and willingness to assist others while providing positive, prompt, and quality assistance to all CAPBM stakeholders.
• Maintain adequate knowledge of all CAPBM programs to make referrals to other CAPBM programs beneficial to the participant.
• Maintain professional boundaries with all current, past, and prospective clients, and maintain the confidentiality of clients and staff per CAPBM policy and procedure. Adhere strictly to the confidentiality of clients, co-workers, and internal business information.
• Present a professional and positive image as a representative of CAPBM.  
• Follow established policies and procedures and comply with all safety requirements.
• Communicate proactively with the supervisor regarding workflow, problems, suggestions, etc.
• Contribute to a positive, team-oriented work environment; and attend team and staff meetings as scheduled.
• Be punctual for scheduled work, use time appropriately, and complete work in a timely fashion with minimal errors.

  CAPBM FULL TIME BENEFITS

• Paid Time Off – Earn up to four weeks in your first year
• Paid Holidays – 12 per year
• Health Insurance (with Free Dental and Vision)
• Health Reimbursement Account
• Health Insurance Buyout
• Voluntary Dental Insurance
• Voluntary Vision Insurance
• Voluntary Flexible Spending Accounts (FSA & DCA)
• Employer paid Life Insurance
• Employer paid Short and Long Term Disability Insurance
• Voluntary Accident & Critical Illness Insurance
• Voluntary 403(b) with 5% Employer Match After One Year
• Employee Assistance Program (EAP)
• Mileage Reimbursement
• Federal Student Loan Forgiveness Program

Requirements

MINIMUM QUALIFICATIONS:

Experience:

• Three years of relevant program management experience.
• Ability to work independently, prioritize and meet deadlines.
• Demonstrated ability to communicate effectively with others both orally and written.
• Strong clerical skills including an ability to organize, implement and maintain record keeping procedures.
• Ability to work as a team player in cooperation with multiple agencies and organizations.
• Skilled in the use of computer application/data entry.

Education:

• Associate’s degree in human services, business management or related field. Associate’s degree may be substituted with a combination of additional years of experience and education. 

License/Certification:

• Successful completion of criminal record and driving record checks.
• Successful completion of pre-employment Agency Drug & Alcohol test; and continued participation in mandatory random NHDOT and Agency drug and alcohol testing. 
• Valid CDL B driver’s license with Air Brake endorsement.
• NHDOT Medical Card. 
• Forklift Operator Certification within three (3) months of hire date.

For consideration, please submit a resume and cover letter. 

Community Action program Belknap-Merrimack Counties, Inc. is an Equal Opportunity Employer.