Document Control Coordinator jobs in Clifton, NJ

Overview

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability and a sense of urgency all while putting knowledge to work to drive change.

In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. was officially certified a Great Place to Work in 2023. An organization earns this distinction when its employees have expressed their trust the people they work for, have pride in what they do and enjoy the people they work with.

As a Specialist of Inventory Control, you will be responsible for optimization of inventory in Kyocera Document Solutions America and its Subsidiaries and Sales Companies across the United States, Canada, Mexico, Brazil and Chile.

This role offers a wide range of responsibilities with the opportunity to influence and transform the entire inventory management process. Using your process-oriented mindset, you will actively design the process, collaborate with IT team to design and implement data infrastructure and tools to support data analysis and reporting. You are highly analytical and detail oriented and enjoy analyzing large data sets and extracting insights to inform business decisions. You understand the importance of being agile and driving critical change. You take pride in your work and like driving projects and strategic initiatives. You have a positive attitude and enjoy breaking down the complex into its discreteparts in order to find the better way to do things. You have a strong ability to see the bigger picture by analyzing data and identifying potential issues, opportunities, and areas for improvement. You understand the big picture and the importance of large-scale strategies, and you are equally effective with tactical execution so that those strategiesare realized. Your way of thinking is structured, organized, task-oriented, and detail-oriented.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn’t come around every day.

Responsibilities

Inventory management Manage the on-hand inventory of Kyocera Document Solutions America including its 10 Subsidiaries, and 4 Sales Companies. Actively collaborate with related departments and organizations to determine corrective action plans to resolve aging inventory issues. Track/report progress of corrective actions and escalate to business leaders, if necessary. Develop and implement inventory control procedures, policies, and best practices to optimize inventory levels and accuracy. Actively collaborate with Kyocera’s Procurement Team in order to improve the effectiveness of our purchasing from our parent company and partners.

Reporting and analysis Provide standard and ad-hoc reporting of supply chain management activities with focus on inventory management, such as inventory forecast and backorder report. Generate regular reports on inventory levels, aging inventory, and inventory movements. Analyze inventory data to identify trends, slow-moving items, and potential risks and proactively take measures before they become real issue. Collaborate with IT team to design and develop data infrastructure and tools to meet data analysisand reporting needs. Develop and implement data cleansing and validation procedures to ensure data accuracy andconsistency. Collaborate with Finance teams to ensure accurate valuation of inventory. Stay up to date with industry trends and advancements in data analysis techniques and tools.

Relationships Work closely with supply chain management team. Daily interaction with internal organizations such as Logistics, Marketing, and IT. Regular interactions with Sales organization in Kyocera Document Solutions America, Subsidiaries and Sales Companies.

Qualifications

Required: Bachelor’s degree and 5 years of supply chain management or inventory management experience. Knowledge of inventory management and optimization techniques. Solid knowledge of inventory control principles, including sales forecasting, purchasing, and orderfulfillment. Advanced proficiency in MS Excel, including the ability to perform complex data analysis, createdynamic spreadsheets, and utilize advanced functions and formulas. Advanced experience with PivotTable is a must. Experience in ERP including SAP, Oracle. Strong analytical skills with the ability to gather and analyze data from various sources, develop hypothesis, and problem-solve complex business issues. Strong leadership skills to drive process improvement initiatives between cross-functional organizations. Proven track record of being able to grasp concepts quickly and have excellent follow through. Strong Time Management and Project Management. Excellent people skills enabling collaboration, innovation, coordination, and influence across organizations. Ability to work and interact with all levels of management/departments. Self-directed with the ability to work independently.

Preferred: Knowledge and experience with VBA. Experience with supply chain management systems such as SAP, JDA, Oracle, etc. Experience in project management and leading process improvement initiatives.

Note:This is a general description of the duties and responsibilities most frequently required of this position. The company may from time to time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions America, Inc is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includesreliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. with professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovativepeople to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability andlife insurance, plus paid time off and holidays.

KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities areencouraged to apply.