Document Control Coordinator jobs in Frankfort, KY

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7/21/2023 (8:00 PM EDT)

23-05863

Document Processing Specialist II

Employment Type

EXECUTIVE BRANCH | FULL TIME, ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Cabinet for Health & Family Services | Dept for Aging and Independent Living

Location

275 E Main St
3 E-F
Frankfort, KY 40621 USA

Description

The Division of Finance and Administration, Benefits Management Branch provides the Division of Guardianship with the assistance, support, and operations to obtain and maintain eligible benefits of those appointed to CHFS as requiring a guardian/conservator. The Benefits Management Branch researches the benefits an individual may be qualified for and makes application for benefits. Tracks resources to ensure eligibility is maintained and reapplies as needed for the individuals. The department works with a very diverse population, community resources, the court system, community partners, and family members of individuals appointed to guardianship and other Cabinet and department staff in a collaborative relationship. The Department is looking for an individual with the passion to help others.

To be a successful staff member in the Benefits Management Branch, candidates should be professional, polite, and able to work with a diverse population and deal with difficult situations in a calm, respectful manner. They should be responsive, willing to meet each challenge directly and able to ask for assistance or guidance when needed. The successful candidate shold be comfortable with computers, excel at both verbal and written communications, and have the drive to meet the needs of those we serve.

Responsibilities and Duties include but are not limited to:

• Interprets and applies regulations and policies of the Social Security Administration to maintain benefits for eligible individuals under guardianship.
• Requests wage verification for individuals under guardianship and reports to the Social Security Administration.
• Monitors individuals under guardianship earnings to maintain Social Security benefits.
• Accesses and maintains wages from online employee accounts.
• Compiles and prepares records for compliance with federal requirements.
• Scans and enters all wage verification and records into the guardianship data base.
• Assists with completing Social Security Insurance recertification as needed.
• Acts as a backup when assigned staff is out of the office, or when a backlog is developing.
• Other duties as assigned.

The preferred skills include but are not limited to:

• Excellent verbal and written communication skills.
• Excellent computer skills.
• Ability to plan and establish priorities.
• Attention to detail being thorough and accurate in completing tasks.
• Ability to work cooperatively as part of a team.

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or http://dhs.gov/e-verify.

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in a document processing center.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Nicole Beall at Nicole.Beall@ky.gov or 502-564-9914.

An Equal Opportunity Employer M/F/D