Electric and Gas Operations Manager jobs in Bloomington, IN

Job Description: Office Manager

Company Overview:
Cooper Electric is a leading commercial electrical company based in Columbus, Indiana. Here at Cooper Electric, we hold ourselves to a high standard. Our goal is to make sure you, as the customer, receive the same standard we are setting for ourselves. With on-time meetings and appointments, to clean and orderly job sites, we take pride in our work. When people join our team we tell them “Welcome to the Family.” We will always treat our employees honestly, respectfully, and fairly because we care about how we impact our community. We would also like to partner with you on your next project to also add you to the “Cooper Family.”

Position Overview:
We are seeking a highly organized and efficient Office Manager to join our team on a part-time basis. The Office Manager will play a critical role in ensuring the smooth and efficient operation of our office, handling administrative tasks, and providing support to our team members.

Responsibilities:
1. Administrative Support:

• Manage incoming calls, emails, and correspondence, directing them to the appropriate team members as necessary.
• Maintain organized filing systems for documents, contracts, and other important records.
• Coordinate meetings and appointments, including scheduling, sending reminders, and preparing meeting materials.
• Assist with the preparation of reports, presentations, and other documents as needed.

2. Office Operations:

• Oversee office supplies inventory, ordering supplies as needed and ensuring adequate stock levels are maintained.
• Coordinate office maintenance and repairs, liaising with vendors and service providers as necessary.
• Manage office equipment, including printers, copiers, and computers, ensuring they are properly maintained and functioning.
• Implement and maintain office policies and procedures to ensure a safe and productive work environment.

3. Financial Administration:

• Assist with basic bookkeeping tasks, such as invoicing, expense tracking, and reconciling accounts.
• Prepare and process payroll for employees, ensuring accuracy and timeliness.
• Assist with billing and collections activities, following up with clients on outstanding invoices as needed.

4. Human Resources Support:

• Assist with recruiting and onboarding new employees, including preparing job postings, scheduling interviews, and completing new hire paperwork.
• Maintain employee records and files, ensuring compliance with legal requirements and company policies.
• Assist with employee benefits administration, including enrollment and communication with benefit providers.

Skills and Qualifications:

• Proven experience in an administrative or office management role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in all work.
• Proficiency in Microsoft Office Suite and other office software applications.
• Experience in Quickbooks or similar software.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of basic accounting principles and bookkeeping practices.
• Familiarity with human resources processes and procedures is a plus.

Schedule:
This is a part-time position requiring 24 hours per week, with a hybrid schedule of remote and in-office hours. Flexibility in scheduling may be required to accommodate occasional meetings or events outside of regular office hours.

Salary:
The salary for this position is hourly-based, with a range from $16 to $22 per hour. The actual hourly rate offered will be determined based on the candidate's experience, skills, and qualifications.

PTO (Paid Time Off):
In addition to the hourly pay, eligible employees will receive paid time off (PTO) as part of their compensation package. PTO allows employees to take time off from work for vacation, personal, or sick leave while still receiving compensation. The specific PTO accrual rate and policy will be provided upon employment and may vary based on tenure and employment status.

Please note that this position does not include additional benefits such as health insurance, retirement plans, or other fringe benefits. However, we are committed to offering a competitive hourly rate and providing a supportive work environment for our employees.
Candidates interested in this position are encouraged to apply and discuss compensation details during the interview process.
Join our team at Cooper Electric and become a vital part of our success as we continue to provide exceptional electrical services to our clients in Columbus, Indiana, and beyond. Apply today to be considered for this exciting opportunity!

Job Type: Part-time

Pay: $16.00 - $22.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Columbus, IN 47203: Relocate before starting work (Required)

Work Location: Hybrid remote in Columbus, IN 47203