Job Description:

Education:

Bachelor’s Degree

Experience:

• HR Experience working in a non-profit environment

• Knowledge of Workday HCM or an equivalent platform is desired.

Fairfield Prep Mission Statement

Fairfield College Preparatory School is a Jesuit, Catholic School of excellence forming young men of intellectual competence, who possess the conscience to make wise decisions, a compassion for others, and a commitment to justice in our global society.

Fairfield Prep Vision Statement

Fairfield College Preparatory School strives to be a reflective community of faith, in which students revere their relationship with God and with one another. We are committed to graduating transformational leaders who will respond to global and ecological challenges in an interconnected world marked by profound change.

Primary Purpose & Function: Providing a broad range of administrative and human resources responsibilities that include operational support to all Prep employees while at the same time acting as a liaison between Fairfield Prep and the Human Resources Department at Fairfield University.

Role & Responsibilities:

• Recruitment       

• Support Fairfield Prep managers in creating job descriptions Ensure all job descriptions are updated by coordinating manager creation, review and updates Facilitate position approval and opening of job requisitions (in coordination with Fairfield University) Coordinate interview screening Facilitate candidate selection and offer approval process Generate offer letters

• Onboarding

• Work closely with Fairfield University Onboarding Coordinator to ensure that new hires are fully onboarded prior to start date Conduct new hire orientations Provide systems support (e.g. Workday) to new hires

• Payroll Administration

• Ensure all one-time payments and period activity pays are entered into the Workday System timely. Process volunteers and submit in Workday student and temporary hires including coaches In conjunction with CFO and University HR, monitor and curate benchmark salary and benefit information from other Jesuit, independent and public schools, and competitors Prepare recommended annual salary increases and insures all employee salaries are up to date on the Workday system. Coordinate annual agreement process

• HR Compliance and Policy Administration

• Maintain and update all employee policies and handbooks in consultation with Management, University’s Human Resource Department and Legal Counsel Maintain and manage all compliance records and processes for on-going employment (e.g. Fingerprinting including Public Act 16-67, DCF Forms, VIRTUS safe environment training, sexual harassment prevention, criminal background checks, etc.) Assist in identifying and documenting areas of risk management with Senior Management and the Director of Operations to minimize exposure and loss.  Manage insurance policy renewals (excluding health & welfare)

• Other HR Related Activities

• Support Senior Management and coordinate with University HR regarding the annual performance review process; track faculty and staff compliance Coordinate employee training programs in conjunction with Senior Management and Fairfield University Audit data to ensure employee records and reporting structures are up-to-date in Workday (org charts are accurate) Review all personnel and benefit information on the school’s employee portal to ensure the accuracy of the current content

HR Liaison with Fairfield University:

Act as Liaison to the Fairfield University’s HR Department regarding:

• Job hiring process from job posting through onboarding employee on Workday, I9 verification and criminal background checks.

• Health & Welfare benefits

• Employee Relations

• Training

• Technical Development of Workday Reports for the HR System

• Microsoft Office Skills                                            

• Ability to Work within a Team                                

• Good Communication Skills                                   

• Flexibility to Work Evenings & Weekends

• Well Organized                                                       

• Self-Starter                                                            

• Ability to Multi-Task                                               

• Detail-Oriented                                                       

• Good Analytical Skills                                              

• Maintain Confidentiality

Participate in the growth and development of Fairfield Prep, which includes:

• Being open to growth with the ability to adapt to change

• Promoting a courteous image as a representative of Fairfield Prep

• Participating & promoting the mission of Fairfield Prep

• Attending departmental and school meetings, school masses and retreats as requested

• Keeping current with industry standards and trends through such items as membership in professional associations, attendance at workshops and seminars and in the reading of professional literature

• Preforming efficiently in all work-related functions

Promote safe and secure working conditions, which include:

• Notifying supervisor immediately of any unsafe working conditions

• Promoting the proper utilization of equipment and materials

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Category:

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate. 
 

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying.

Faculty Positions: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description.

Staff positions: If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu