Event Coordinator jobs in Olcott, NY

**Job Overview:**

Seeking an Event Coordinator to join our hardworking team.

Proactive thinker and doer. Personable, forward thinking, resourceful, creative, patient, and strong leadership skills are a must for this position.

The ideal candidate will have a passion for planning, organizing and executing memorable events. Excellent communication skills, and thrive in a fast-paced environment.

**Duties:**

• Coordinate and handle event planning logistics starting at booking through end of event.
• Daily vendor emails/phone correspondence/tours with current and potential clients and vendors.
• Support all planning meetings with Owner and Clients; help guide the planning process, prompt follow-up on meeting recaps and customer and vendor correspondence. Management on all aspects of the client file.
• Researching competition, trends, and reporting to team on findings and how they apply or affect our business model.
• Must have forward thinking social media skills and ability to organize and post on Instagram, Facebook, and other social media sites.
• Sales and customer service experience required in order to give tours of the premise.
• Work wedding as needed, including but not limited to set up, organizing bridal party, take care of bride & groom’s needs as well as family and friends, making sure on schedule for all key milestones during the day.
• Plan, organize, and execute a variety of events such as weddings, corporate functions, fundraisers, and social gatherings.
• Coordinate all event logistics including planning, catering, entertainment, décor, and transportation.
• Collaborate with clients to understand their event needs and preferences.
• Provide exceptional guest services and address any issues or concerns promptly.
• Oversee event setup, execution, and breakdown to ensure smooth operations.

**Qualifications and Skills:**

- Minimum two years previous experience in event planning or related field preferred.

- Strong organizational skills with the ability to multitask and prioritize effectively.

-Outstanding organizational and follow-up skills are a must.

- Excellent customer service skills with a focus on hospitality and organization.

- Experience with sales, marketing, event coordination and day-of event management.

-Must be able to regularly lift up to 30lbs.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Rotating weekends
• Weekends as needed

Experience:

• Events management: 1 year (Required)
• Customer service: 2 years (Required)

Ability to Commute:

• East Aurora, NY 14052 (Required)

Ability to Relocate:

• East Aurora, NY 14052: Relocate before starting work (Preferred)

Work Location: In person