Events Officer jobs in Saint Cloud, MN

At American Solutions for Business, we pride ourselves on helping people live their American dream. As an employee-owned company, we provide value to our stakeholders through entrepreneurial relationships and solutions. Since 1981, we have grown to be one of the largest distributors in the industry, providing customers with print, branded merchandise, eCommerce solutions, fulfillment and more.

The Events Coordinator will play a key role in supporting the marketing, vendor relations, and events department. This position involves assisting with event and conference planning, coordinating with internal teams, vendors, and exhibitors, as well as arranging group travel and preparing attendee needs. Additionally, the role supports the events team with data entry and administrative tasks.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Obtains confirmation of event travel.
• Aid the Event Manager in the coordination and execution of program activities.
• Demonstrates strong communication and positive attitude to build long-term, value-based customer, vendor and sales relationships that enable achievement of event objectives.
• Assist in the arrangement of travel, hotel, and property accommodations for event attendees.
• Assist conference and home office team in understanding what is expected of them and the reasons for these expectations.
• Assist Event Manager in managing rooming lists for all events including coordinating and sharing room assignments and managing changes during events.
• Maintains necessary backend data within Teams, CVENT, Egencia and Vendor Relationship Manager (VRM).
• Supports and collaborates with conference team as well as others needed for event logistics.
• Communicate delegated tasks to stakeholders during the event planning process.
• Work directly with assigned properties to gather proposals, coordinate site visits and any other data needed.
• Support Events Manager in miscellaneous administrative tasks as needed.
• Support VP of Marketing, Vendor Relations and Events in special projects.
  
  

Education And/or Experience

• Required: High School Diploma with a minimum of 3 years related experience; or equivalent combination of education and experience.
• Preferred: Associate degree in business administration or similar degree or business-related field with 3-5 years related experience; or equivalent combination of education and experience.
  
  

Competencies

• Communication Proficiency
• Project Management
• Problem Solving/Analysis
• Customer Service
• Organizational Skills
• Teamwork Orientation
  
  

Language Skills

Excellent written, interpersonal and oral communication skills. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write clear and concise reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, auditors and the general public.

Skills

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Must be proficient in performing detailed numerical computations. Ability to apply concepts of basic algebra.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Additional Skills And Abilities

Must have proven project management and problem-solving skills. Ability to translate ideas and strategies into functional solutions. Highly motivated and self-directed with a keen attention to detail. Must be flexible and able to adapt and thrive in an ever-changing work environment with aggressive deadlines.

Other Qualifications

Occasional overnight travel is required; must possess valid driver's license.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and occasionally required to stand and/or walk. The employee must occasionally lift and/or move up to 10 pounds. Duties require the ability to hear and speak, and specific vision capabilities include close and color vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Travel Requirements

Some travel may be required.

AA/EEO/Vet/Military