Executive Assistant To CEO jobs in Mcallen, TX

Executive Assistant to the CEO

Join our dynamic team as an Executive Assistant to the CEO and be a pivotal part of our thriving company! We are seeking a proactive and detail-oriented individual who thrives in a fast-paced environment and is passionate about providing top-notch support.

Key Responsibilities:

• Primary Liaison: Serve as the essential bridge between executives, employees, clients, and external partners, ensuring seamless communication and collaboration.
• Information Flow: Guarantee the timely and accurate dissemination of information within the organization.
• Calendar Management: Oversee the CEO’s calendar, schedule meetings, and ensure optimal time management.
• Travel Coordination: Arrange comprehensive travel and accommodation plans, ensuring smooth and efficient trips.
• Expense Tracking: Monitor daily expenses and prepare detailed reports on a weekly, monthly, or quarterly basis.
• Team Supervision: Lead and supervise other clerical staff members, fostering a collaborative and productive office environment.
• Office Management: Maintain office supply inventory and manage daily office operations to ensure a well-functioning workspace.
• Communication Preparation: Format and prepare various internal and external communications, including memos, emails, presentations, and reports.
• Meeting Preparation: Set up conference rooms for meetings and organize and coordinate lunches to facilitate productive gatherings.
• Correspondence Handling: Screen and direct phone calls, manage correspondence, and handle inquiries with professionalism and efficiency.
• Filing System Maintenance: Keep the office filing system organized and up-to-date for easy access to important documents.
• Email and Memo Drafting: Draft emails and memos on behalf of the CEO, ensuring clear and concise communication.
• Personal Assistance: Assist with personal errands, including preparing coffee, meals, and lunches for the CEO.

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Proficiency in MS Office, with advanced skills in PowerPoint being a plus.
• Superior organizational and time management abilities, with a keen eye for detail.
• Familiarity with office equipment and applications, including e-calendars and copy machines.
• Excellent verbal and written communication skills, demonstrating professionalism and clarity.
• Demonstrated discretion and ability to maintain confidentiality at all times.
• High School diploma; additional qualifications are a plus.
• Knowledge of accounting software such as QuickBooks.
• Flexibility to work after hours if necessary.

Why Join Us?

• Be at the heart of our organization, playing a crucial role in its success.
• Work in a supportive and innovative environment that values your contributions.
• Enjoy opportunities for professional growth and development.

If you are a dedicated professional with a passion for excellence, we would love to hear from you! Apply today and take the next step in your career with us.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Executive administrative support: 2 years (Required)

Ability to Relocate:

• Laredo, TX: Relocate before starting work (Required)

Work Location: In person

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Laredo, TX 78043 (Preferred)

Ability to Relocate:

• Laredo, TX 78043: Relocate before starting work (Required)

Work Location: In person