Executive Business Administrator jobs in Coeur D Alene, ID

BBCC’s organizational strength is captured in our small but mighty spirit. A small college taking on BIG things to enact BIG change to lift our students and employees. We are dedicated to extending postsecondary access to all our service district members and providing an environment for all to grow personally and professionally, steered by our mission and vision.

Vision:   To become our communities’ first choice to dream, learn, and succeed.

Mission

Serve as a Bridge

Stand as a Leader

Support for Success

Our guiding principles are a call to action, establishing a standard for how we interact with each other, present BBCC in the community, serve students AND act upon areas of inequity.    

Guiding Principles

Honor our Role as a Hispanic-Serving Institution

Advocate for Equity, Inclusion, & Diversity

Embrace our Workplace Norms 

Innovate Proactively

Model Integrity

Educate All

If you share these values, we encourage you to come be a part of the movement happening at Big Bend Community College.  

This position is open until filled.  Priority consideration will be given to applicants whose complete application has been received by March 22, 2024.  Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.  

PRIMARY JOB DUTIES:  

• Manage all the fiscal operations of the institution including accounting, budgeting, cashiering, grants and contracts, purchasing, student financial accounts, auxiliary enterprise accounting, as well as property inventory control and assistance to the BBCC Foundation. 
• Supervise and manage day-to-day operations of the Business Office, to include accounts receivables, accounts payable, cash receipts, student loans, general ledger, etc.  Provide consistent, effective supervision of all team members.
• Work to ensure that budget and accounting procedures and processes are in compliance with all state, federal and institutional requirements.
• Initiate and develop financial information and control systems and necessary management reporting, including internal budgets.
• Oversee the design and management of the College’s financial management systems, which includes providing guidance on the fiscal integrity of the institution, divisions and departments within the institution.
• Analyze and monitor college budgets, cash management, investments; provide budgetary and financial accountability processes for all college units. 
• Review and coordinate all business related contracts and agreements with compliance with college, Office of Financial Management (OFM), State/Federal policies, rules and regulations.
• Coordinate with WA Department of Enterprise Services (DES) Risk Management to oversee college risk management efforts and requirements for minimizing exposure to liability.
• Work closely with the Vice-President for Finance & Administration and the Director of Facilities and Capital Projects in the development of the biennial capital budget request, and in the management of the capital budget allocations.
• Interpret State Board for Community and Technical Colleges (SBCTC) and OFM regulations; implement policies and procedures to comply with same.

• Manage year-end financial closing and reporting activities, and coordinate with SBCTC staff to ensure closing activities are completed in a timely and accurate manner.   
• Provide fiscal oversight for all college funds, including participating in and and providing direction for year-end closing. This includes providing fiscal oversight of grants and contracts.
• Oversee campus-wide preparations for state and federal audits.
• Prepare Annual Financial Statements including management’s discussion and analysis (MD&A) for audit and serve as the liaison with the State Auditor’s Office (SAO).
• Provide reports to the SBCTC as requested.
• In the absence of the Vice-President for Finance & Administration, assume full responsibility for areas currently supervised by the Vice-President.
• Actively serve on and participate in campus committees.
• Participate as a voting member of the Associated Student Body (ASB) Services and Activities Fee Committee. Provide support for budget development and management of ASB funds.
• Recognize that open, frequent positive communication with team members and other college faculty and staff is expected.
• Welcome, value, and support people of all backgrounds, perspectives, and experiences, as well as create and maintain an inclusive and equitable working, learning, and living environment.
  
  

OTHER WORK RESPONSIBILITIES:

• Maintain professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends of higher education.
• Ensure no injuries to self or others by following safe work practices and policies.  This includes, but is not limited to security and safety, understanding of SDS, equipment, infection control, fire, disaster, safe lifting, and body mechanics. 
• Ensure compliance with college policies and procedures and state and federal regulations.  
• Conduct self in a professional manner and ensures the interaction with team members and other stakeholders is conducted in a courteous and efficient manner aligned with the college’s values.
• Perform related duties and responsibilities as may be required.  

MINIMUM QUALIFICATIONS: 

• Bachelor’s degree in Business, Accounting, Finance, Business Administration or a closely related field from a regionally accredited institution.   A combination of relevant education and/or experience may be substituted for the educational requirement on a year for year basis at the discretion of the college. 
• Three (3) years of work experience supervising professional, technical, and support staff. 
• Five (5) years of work experience in budget development, monitoring and reporting, fiscal planning, analysis and management, and audit compliance.
• Experience or participation with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical, and learning abilities, and a commitment to an inclusive and equitable working, learning, and living environment.
  
  

DESIRABLE QUALIFICATIONS:

• Master’s degree in Business, Accounting, Finance, Business Administration, or a closely related field from a regionally accredited institution. 
• Certified Public Accountant (CPA) or CPA candidate.
• Post-secondary work experience, preferably at a community college. 
• Experience with PeopleSoft or enterprise reporting programs/complex automated accounting systems, and data reporting and analysis.
• Bilingual English/Spanish Fluency.
• Bicultural experience.

COMPETENCIES:

• Excellent leadership and interpersonal skills and ability to work effectively as part of a team; ability to develop and maintain effective working relationships with internal and external constituents.
• Ability to maintain confidentiality, think critically and exercise independent judgment.
• Attention to detail as well as previous experience maintaining accurate records, managing multiple tasks and frequent deadlines, and planning and organizing work to meet changing priorities and deadlines.
• Proficiency in Microsoft Office, specifically experience creating & editing documents, spreadsheets, and presentations. Previous success learning new computer software programs/platforms required.
• Ability to represent the college in a positive and professional manner, while using tact, discretion, and courtesy.        
• Demonstrated ability, or ability to learn within 6 months of hire, to create accessible content in both electronic and print formats as appropriate to the position.  Examples include Word/PDF documents and web/learning management system content.

This position is open until filled.  Priority consideration will be given to applicants whose complete application has been received by March 22, 2024.  Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.  

To qualify for consideration, applicants must meet required qualifications and submit a complete application packet, which includes the following:

1. BBCC Online application.
2. Cover letter, addressing why you are interested in this position and how your qualifications make you the ideal candidate.*
3. Comprehensive resume or CV.*
4. Response(s) to the questions found in the Supplemental Questions Tab above.*  Supplemental questions are designed to address the Additional Desirable qualifications list in the job posting. Responses of "See Resume" may eliminate you from consideration for this position.  
5. Unofficial transcripts documenting undergraduate and graduate course work and degrees.  Official transcripts required upon employment.*

NOTE:  You must complete the online application in full and respond to the required supplemental questions.   The college reserves the right to remove documents, submitted but not requested, by BBCC as part of the application process.  These documents include, but are not limited to statements of teaching philosophy, diversity statement, letters of recommendation, student evaluations, performance evaluations, etc. 

BBCC reserves the right to not fill this position, reject all applicants, reopen the position, or make a direct appointment.  Applications received during this recruitment may be used to fill future vacancies at the College's discretion.

This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.  

If you have difficulty logging into your account, attaching documents, submitting your application, etc., please contact NEOGOV Customer Service at 1-855-524-5627.

CONDITIONS OF EMPLOYMENT:

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete the questions. 

Prior to employment, a background check including criminal record history will be conducted.   Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform the position.  

An offer of employment will not carry with it any responsibility or obligation on the part of Big Bend Community College to sponsor an H-1B visa.   In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.  

Official transcripts must be provided to the college upon hire. 

REASONABLE ACCOMMODATION:  

Big Bend provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the American with Disabilities Act and Section 504 of the Federal Rehabilitation Act of 1973.

Please direct all inquiries regarding compliance with access, equal opportunity, and/or grievances to the Vice President of Human Resources & Labor/Equal Opportunity Officer/Title IX Coordinator/Section 504 Coordinator, BBCC 7662 Chanute Street NE, Moses Lake, WA  98837; 509-793-2026 or via email at hroffice@bigbend.edu.  

DRUG AND ALCOHOL-FREE CAMPUS:

In compliance with state and federal regulations, BBCC is committed to a safe and drug and alcohol-free campus.  Employees are expected to comply with BBCC’s policy prohibiting illegal drug use or activity, including notifications of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.  The complete policy and procedure are available to view on the policies page of the BBCC website.  Printed copies of the policy and procedure are available by contacting the Human Resources Office at 509-793-2008.

BBCC ANNUAL SECURITY REPORT:

BBCC strives to be a safe and secure campus for our students, employees, and community.  Detailed information regarding campus security, crime statistics for the most recent-three year period, and other information is available on the Campus Safety and Security page of the BBCC website.  If you have questions or would like a printed copy of the materials please contact Campus Safety and Security at 509-793-2286.

EQUAL OPPORTUNITY: 

Big Bend Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, sex, sexual orientation, gender identity/expression, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, use of a trained guide dog or service animal by a person with a disability, marital status, pregnancy status or families with children, a mother breastfeeding her child, AIDS/HIV or hepatitis C, genetic information, and/or status as a veteran or any other legally protected classification.