Executive Business Administrator jobs in Dover, NH

Business Administrator

Position Purpose
Under the general Supervision of the Superintendent of Schools, to manage the Business Services functions of the district including budget and finance, purchasing, transportation, food services, safety and risk management, and related areas.

Essential Functions

• Accounting – AR, AP, GL, payroll preparation and distribution
• Finance – financial reporting to the school board, preparation of state financial reports, and organization of data for school audits
• Budget – coordinate all budgeting for expenditures, and estimate local, state, and federal revenues
• Purchasing – coordinate specifications and selection of supplies and equipment, prepare and evaluate all bids and requests for proposals
• Insurance and Risk Management – manage all district insurance programs, oversee workplace safety matters
• Facilities Maintenance and Custodial Services – supervise full-time facilities director in managing all operation and maintenance services, provide services for buildings, grounds, and facilities as requested by principals
• Food Service – supervise full-time school nutrition director in operating full-service program, conduct monthly cafeteria financial review, and coordinate annual statement preparation
• Student Transportation – oversee contracted provider(s) of district student transportation and ensure compliance with state and federal transportation regulations
• Data Processing – supervise training of system users
• Office Management – manage jobs and projects flow with the business office and provide for long-range/strategic planning
• Negotiations – provide fiscal support to all negotiating teams, and develop salary and benefit summaries on an annual basis
• Compliance Management – ensure compliance with OSHA Workplace Safety and American Disability Act (partial list)
• Personnel and Benefits – supervise posting, recruiting, hiring, onboarding, and dismissals of school employees
• General Administrative Responsibilities – serve as a member of the district leadership team, assist the Superintendent of Schools in support of school board, and liaise as necessary with city departments

Additional Duties
Performs other related tasks as assigned by the Superintendent.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Requirements

• NH Department of Education Certification as Business Administrator (as of June 30, 2023) or eligible for certification
• Bachelor’s Degree in business administration, finance, accounting, or related field, Master’s Degree preferred
• Experience with contemporary financial software solutions
• Competency with Microsoft Office, especially Excel
• Experience with oversight of facilities management including building construction and capital maintenance
• Knowledge of fundamental elements of human resources
• Ten (10) years experience in financial management and accounting leadership with at least three (3) years in governmental/municipal accounting preferred
• Familiarity with NH statutes applicable to public schools
• Experience in education and school environments preferred
• High priority placed on “people skills”

Compensation
Competitive Salary Per Negotiated Agreement
Employee Benefits package includes Health and Dental insurance, Group Term Life insurance, Short-Term and Long-Term Disability insurance, NH Retirement System, Professional Development, Course Reimbursement, Paid Leave Time, and more.

Equipment
Use standard office equipment such as personal computers, printer, copier and fax machines, and telephone.

Travel Requirements
Travels to school district buildings and professional meetings as required.

Physical and Mental Demands, Work Hazards
Work in standard office and school building environments.
Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

To Apply
Applications are accepted online on https://www.applitrack.com/portsmouth/onlineapp/
or find School Employment Opportunities under Departments on the School Department website at www.cityofportsmouth.com/school
Start Date
July 1, 2024 (earlier start possible)

Deadline
Until filled