Executive Business Administrator jobs in New Bedford, MA

Monday-Friday 

Position Overview:

As an Executive Assistant at Artistic Grounds, you will play a critical role in ensuring the smooth operation of our business by providing high-level administrative support to our company owner and leadership team. This position requires excellent organizational skills and the ability to handle multiple tasks simultaneously. 

Duties/Responsibilities:

• Provides administrative support and assistance to the Company owner.

• Performs clerical and administrative tasks, including drafting letters, memos, reports, and other documents.

• Answering phone calls  

• Arrange travel and accommodations for the owner occasionally.

• Schedules and attends meetings, taking notes, and recording minutes.

• Receives incoming communication or memos on behalf of owner and reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• Performs office tasks, including maintaining records, ordering supplies, and performing basic calculations.

• Updating project deliverables and materials on Trello

• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and, at times, stressful environment.

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Able to type a minimum of 40-50 words per minute.

• Extremely proficient with Google Suite, Microsoft Office, or similar software and able to learn new or updated software.

Education and Experience:

• At least two years of related experience is required, preferably within the trades/construction industry.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.