Executive Coordinator jobs in Rochester, NY
Recently Added Executive Coordinator jobs
Finance Executive Support Coordinator
- Cutting Edge Search
-
Geneva, NY
FULL_TIME
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Job Overview
- We are seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other key Directors within our Finance Division. This role is critical in ensuring the smooth operation of the Fiscal Services and Revenue Cycle Services departments by managing office activities, scheduling, and preparing necessary documentation. The ideal candidate will excel in handling multiple responsibilities, including arranging high-level meetings, maintaining departmental records, and managing communications.
- Associate’s Degree in Business Administration or a related field (Required).
- 2 to 5 years of direct administrative assistant experience, preferably in a corporate or healthcare setting.
- Strong proficiency in Microsoft Excel, with the ability to use Excel for reporting and data presentation (Required).
- Familiarity with Microsoft Word, PowerPoint, and other office software.
- Previous experience in corporate compliance or finance-related environments is a plus but not required.
- Meeting Coordination: Manage all arrangements for the monthly Board Audit & Finance Committee meetings, including preparing board portals, PowerPoint presentations, scheduling, food service, and special needs. Maintain organised files for reports and meeting minutes.
- Documentation & Correspondence: Prepare and edit correspondence, reports, and other documents for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other Finance Division Directors as requested. Provide research for projects, surveys, and applications.
- Compliance Support: Prepare agendas, maintain reports, and audit documents for Corporate Compliance Committee meetings. Provide administrative support to the Corporate Compliance Officer for various compliance activities, including tracking Business Associate Agreements.
- Scheduling & Communication Management: Manage schedules for key Finance Division leaders, including the CFO and Directors. Analyse incoming mail and emails, determine their significance, and distribute or follow up as necessary. Answer and direct incoming calls efficiently.
- Record Management: Develop and maintain departmental records and files to ensure timely access to financial information. Continuously update and organise files to support the department’s operational needs.
- Additional Duties: Perform other duties as assigned to support the overall function of the Finance Division.
- We are seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other key Directors within our Finance Division. This role is critical in ensuring the smooth operation of the Fiscal Services and Revenue Cycle Services departments by managing office activities, scheduling, and preparing necessary documentation. The ideal candidate will excel in handling multiple responsibilities, including arranging high-level meetings, maintaining departmental records, and managing communications.
- 1 Month Ago
Executive Finance Administrative Coordinator
- Cutting Edge Search
-
Geneva, NY
FULL_TIME
- Job OverviewWe are seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Complianc...
- 2 Months Ago
Executive Services Coordinator
- Cutting Edge Search
-
Geneva, NY
FULL_TIME
- Job OverviewWe are seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Complianc...
- 2 Months Ago
Executive Office Coordinator
- Cutting Edge Search
-
Geneva, NY
FULL_TIME
- Job OverviewWe are seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Complianc...
- 2 Months Ago
Executive Finance Project Coordinator
- Cutting Edge Search
-
Geneva, NY
FULL_TIME
- Job OverviewWe are seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Complianc...
- 2 Months Ago
Finance Office Manager and Executive Coordinator
- Cutting Edge Search
-
Geneva, NY
FULL_TIME
- Job OverviewWe are seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Complianc...
- 2 Months Ago
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0 Executive Coordinator jobs found in Rochester, NY area
Assistant Project Manager
- Gpac
-
Rochester, NY
- Job Description A reputable Commercial Construction company in your area is looking for an Assistant Project Manager to ...
- 12/14/2024 12:00:00 AM
Assistant Project Manager
- Gpac
-
Newark, NY
- Job Description A reputable Commercial Construction company in your area is looking for an Assistant Project Manager to ...
- 12/14/2024 12:00:00 AM
Administrative Assistant
- Center for Youth Services
-
Rochester, NY
- OVERVIEW: This is a full-time position, 37.50 hours per week. The hours for this position 10:00AM-6PM. The Administrativ...
- 12/14/2024 12:00:00 AM
Office Assistant 2 (Keyboarding) (NY HELPS) Finger Lakes
- StateJobsNY
-
Rochester, NY
- COMPETITIVE MINIMUM QUALIFICATIONS: You must be reachable for appointment on the current Civil Service eligible list use...
- 12/14/2024 12:00:00 AM
INFECTION PREVENTION COORDINATOR
- Anthony Jordan Health Corp
-
Rochester, NY
- INFECTION PREVENTION COORDINATOR ROCHESTER, NY (http://maps.google.com/maps?q=214C+Lake+Avenue+ROCHESTER+NY+USA+14608) E...
- 12/13/2024 12:00:00 AM
Administrative Assistant
- Finger Lakes Performing Providers System
-
Rochester, NY
- Job Description Job Description The Finger Lakes Performing Provider System (FLPPS) is a network of clinical and communi...
- 12/11/2024 12:00:00 AM
GENERAL SERVICE ASSISTANT
- Anthony L. Jordan Health Corporation
-
Rochester, NY
- Job Type Full-time Description The health services that became the Anthony L Jordan Health Corporation (Jordan Health) b...
- 12/11/2024 12:00:00 AM
LPN Team Case Assistant - Home Care
- Rochester Regional Health
-
Rochester, NY
- HOW WE CARE FOR YOU At Rochester Regional Health, we are dedicated to getting health care right. Our robust benefits and...
- 12/11/2024 12:00:00 AM
About Rochester, New York
Rochester is at 43°9′56″N 77°36′41″W / 43.16556°N 77.61139°W / 43.16556; -77.61139 (43.165496, −77.611504). The city is about 73 miles (120 km) east-northeast of Buffalo and about 87 miles (140 km) west of Syracuse and Albany, the state capital is 226 miles (360 km) to the east ; it sits on Lake Ontario's southern shore. The Genesee River bisects the city. Toronto, Canada is northwest 168 miles (270 km) and New York City is about 350 miles (560 km) to the southeast.
According to the United States Census Bureau, the city has a total area of 37.1 square miles (96 km2), of which 35.8 square m...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Executive Coordinator jobs
$52,663 to $70,350
Rochester, New York area prices
were up 1.5% from a year ago
were up 1.5% from a year ago
What does an Executive Coordinator do?
Executive Coordinator
Maintains VP daily calendar, schedules appointments and conferences, and makes necessary travel arrangements.
December 03, 2022
Assist in the development and implementation of tactical go-to market campaigns to promote awareness of MBA and Executive Education programs to the general public, such as email marketing, digital advertising, direct mail, publicity, special events, etc.
January 01, 2023
Schedule interviews and travel as needed for executive level candidates (includes setting up phone screens, coordinate interview scheduling with hiring managers and team as needed, book conference rooms and sending out directions to candidates).
January 03, 2023
Demonstrates professionalism by consistently mai n tai n i n g positive and collaborate attitude with all staff, visitor and clients.
February 05, 2023
Manage incoming requests by prioritizing, researching and responding to or delegating responses as needed, ensuring seamless communication between teams with real-time progress updates.
February 19, 2023
Supporting marketing and business development by tracking leads, assisting in preparation of proposals, topical research and scheduling of activities.
April 01, 2023
Prepares logistics for meetings, including printing of materials, maintenance of calendar invites, greeting guests, and preparing technology.
April 21, 2023
Demonstrated advanced computer proficiency including Microsoft Office Suite (including Word, MS Excel, MS PowerPoint, MS Windows, MS Outlook and Chrome) and other relevant technology tools.
April 25, 2023
Provides and coordinates administrative support services for Foundation-wide functions and events, Board of Directors, Board committees/task forces, executive management including but not limited to correspondence, meeting minutes, files and reports.
April 27, 2023
Performs technical and complex administrative support involving the use of independent judgment and an in-depth understanding of functions and procedures of the company, with a working understanding of functions and procedures of other departments.
May 02, 2023