Executive Staff Assistant jobs in Wilmington, NC

Job Overview

We are thrilled to present an exceptional opportunity for a Chief Executive Assistant to join our team in a fully remote capacity. This role is ideal for individuals who excel in fast-paced, high-performance settings while providing unparalleled support to prestigious clients.

Key Responsibilities

• Proactive Client Support: Anticipate and meet client needs by delivering forward-thinking solutions, managing scheduling conflicts, overseeing project management, planning events, and facilitating daily operations.
• Relationship Building: Cultivate and nurture professional relationships with clients grounded in trust and reliability, demonstrated through outstanding communication and presentation skills.
• Email Management: Proactively oversee and prioritize client email communications to ensure prompt responses.
• Scheduling: Efficiently coordinate meetings with both internal and external clients, accommodating availability across varying time zones.
• Executive-Level Support: Assist with high-level tasks such as travel arrangements, expense reporting, and contributing to fundraising initiatives and lead generation.
  
  

Required Skills

• Strong attention to detail and exceptional organizational capabilities.
• Excellent verbal and written communication skills.
• Ability to work autonomously in a dynamic environment.
• Familiarity with tools such as Slack, Google Drive, Microsoft Excel, Salesforce, Canva, CRM systems, and QuickBooks.
• Proficiency in calendar management and travel logistics.
  
  

Qualifications

• A minimum of 1 year of administrative experience, particularly in calendar management and travel planning, with a focus on support for startups and venture capital.
• A high school diploma is mandatory; an Associate’s degree or higher is preferred for potential internal promotions.
• Candidates must have a fully operational mobile phone and computer (not a Chromebook or tablet) to access client platforms.
  
  

Career Growth Opportunities

We are committed to fostering internal career development, with managerial positions available for those already working with clients. These opportunities will be communicated as they arise.

Company Culture and Values

Our organization thrives on a culture of excellence, resilience, and a commitment to delivering superior client service. We seek individuals who align with our core values and are ready to embrace challenges with a proactive mindset.

Compensation And Benefits

• Current Role (W-2 Position): $22/hour pre-tax for all plan levels (15 hours/month up to 160 hours/month). Options for part-time or full-time commitments are available. Client plans are divided at 55⁄45, with 55% allocated to the assistant.
• Transition to 1099: As of January 1, 2025, this role will transition to an independent contractor (1099) position, with competitive compensation rates and flexible working hours. Plans will then be split at 60⁄40, favoring the assistant.
  
  

We invite you to consider this unique opportunity to play a vital role in supporting high-profile clients, enhancing your professional network, and furthering your career in a challenging yet rewarding environment.

Employment Type: Other