Executive Staff Assistant jobs in Houston, TX

Summary:

EPSI Worx is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will play a crucial role in supporting the daily operations of our staffing company, ensuring efficient administrative processes and excellent client and candidate experiences. If you are a proactive, adaptable, and multitasking professional, we encourage you to apply for this exciting opportunity.

Key Responsibilities:

• Maintain a clean and organized office environment.
• Order office supplies, equipment, and manage inventory.:
1. Reception and Communication:
• Greet clients, candidates, and visitors warmly and professionally.
• Answer and direct phone calls and emails to the appropriate team members.
• Handle inquiries and provide general information about our staffing services.
2. Administrative Support:
• Assist with data entry, document preparation, and filing.
• Manage calendars, appointments, and schedules for team members.
• Prepare and distribute internal and external correspondence.
3. Client and Candidate Support:
• Welcome candidates and assist with the application process.
• Coordinate interviews, assessments, and other candidate-related activities.
• Ensure candidate files are complete and up to date.
4. Database Management:
• Maintain accurate and up-to-date records in our database.
• Assist in data entry and data validation tasks.
• Generate reports and assist with data analysis as needed.
5. Document Control:
• Manage confidential documents with discretion.
• Organize, archive, and retrieve documents as required.
6. Administrative Projects:
• Assist with various administrative projects as assigned by management.
• Identify opportunities for process improvement and provide recommendations.

Qualifications:

• High school diploma or equivalent required; Associate degree or administrative certification is a plus.
• A minimum of 1 year’s experience in an administrative assistant role is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Microsoft Teams).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Detail-oriented and capable of multitasking in a fast-paced environment.
• Strong interpersonal skills and a professional demeanor.
• Adaptability and willingness to learn.

Join our team at EPSI Worx and contribute to our mission of connecting talented candidates with top-tier clients. If you are a motivated and dedicated Administrative Assistant, apply now to be part of our dynamic organization.

Pay consideration will be based on the amount of prior experience in the same or similar role.