External Affairs Manager jobs in Anahola, HI

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OPERATIONS MANAGER
  • Office of Hawaiian Affairs
  • Honolulu, HI FULL_TIME

  • SALARY RANGE

    $81,096 to $99,600 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

    The Operations Manager oversees and is responsible for knowing, understanding, applying, analyzing, evaluating and creating the functions of the Operations Office, including the day-to-day operational activities of the Office of Hawaiian Affairs (“OHA”) work site(s), with the safety and security of the OHA employees, facilities and visitors, including beneficiaries, to the OHA work site(s) space(s), a primary objective. The Manager also supports the management of building assets. The Manager also sets and implements policies, procedures and practices for risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support. Additionally, this position is responsible for overseeing the procurement, installation, repair, maintenance, and management functions of all office furniture, operating machinery and equipment (excluding computer equipment and devices). This position is responsible for supervising and the assignment and distribution of work to the Facilities Agent and Operations Support Supervisor.

    ESSENTIAL FUNCTIONS & RESPONSIBILITIES

    Facilities Management
    • Plans, organizes and directs the maintenance and repair of all of OHA’s offices, equipment and grounds statewide, and works with each of OHA’s programs to ensure a safe and suitable work environment.
    • Works with Resource Management – Financial Assets Division to ensure the OHA’s compliance with DAGS Inventory requirements for all State property.
    • Ensures compliance with the State Procurement Office guidelines.
    • Develops long and short-term maintenance plans and programs to ensure buildings, automobiles and equipment are in operational order.
    • Ensures preventive maintenance and repair of building, automobiles and equipment assets are conducted as scheduled (annually/monthly/etc.).
    • Periodically travels to OHA’s neighbor Island offices to inspect tenant spaces, conduct vendor and contract oversight and to assist in facilities related projects.
    • Oversees the scheduling and coordination of repair/maintenance work for facilities as required.
    • Develops short, mid- and long-term plans in support of statewide tenant and OHA facility moves, as needed.
    • Oversees the regular property inspections and follow-up on necessary preventive maintenance works.
    Management of Building Assets
    • Coordinates with the Land Director to provide support in the development of property acquisition and management policies. Ensures the building assets’ work plans and activities are consistent with policies regarding the acquisition, development and management of buildings.
    • As directed by the Chief Operating Officer (COO) and guided by the Director, Land Division, supports the performance of due diligence on proposed property acquisitions. Works closely with Director, Land Division and staff to support the preparation of reports analyzing proposed building acquisitions and sales and evaluating proposals in relation to OHA’s land policies and strategic objectives.
    • Support the ongoing management of building assets and properties being used by OHA, or leased by OHA to third parties, for programs that provide services to Hawaiians (“programmatic lands”). Ensures staff enforces standards guidelines and procedures established by OHA for use of programmatic lands and property specifically with building assets.
    • Coordinates with the Land Director to provide support in negotiating, preparing and executing leases, licenses and other agreements involving OHA properties specifically with building assets within the public land trust. Ensures that staff properly administers and enforces leases, license and other agreements, including timely collection of any income or proceeds from such properties.
    Safety and Security
    • Formulates policies, processes, procedures, guidelines, standards, templates and tools related to operations and facilities management, including emergency and evacuation procedures as part of safety and security measures for all OHA facilities and work site(s).
    • Oversees, monitors and executes all safety and security functions for the OHA’s facilities as part of facilities management responsibilities.
    • Conducts regular safety and security audits and drills.
    • Reports and addresses any and all safety compliance deficiencies to the Chief Operating Officer (“COO”).
    Operations
    • Responsible for budgeting and managing the monthly, annual and biennium resources of the unit.
    • Monitors and manages expenditures within budget allocations.
    • Oversees and manages the vehicle fleet, coordinates with Corporate Counsel and Accounting to ensure proper registration and insurance coverages are maintained.
    • Oversees the procurement and inventory management of office, facilities, and operational supplies for all locations. Conducts regular inventory control audits.
    • Manages and coordinates event logistics for all OHA events (e.g., coordination with IT, hosting unit, set up, take down).
    • Oversees the parking function at Na Lama Kukui, including shuttle services, as needed.
    Administrative Pool
    • Oversees and implements the policies, processes and procedures to implement administrative & clerical support, business travel services, unit fiscal processes and project, event coordination and support operational activities and needs of OHA.
    • Supervises the Operations Support Supervisor in scheduling of work assignments, setting priorities and directing the work of Operations Support Coordinator & Assistants, based upon their skills and abilities.
    • Evaluates and verifies performance of Operations Support Supervisor and the Operations Support Coordinator & Assistants through the review of completed work assignments, work techniques and feedback from internal and external stakeholders.
    • Ensures projects and assignments are completed accurately, thoroughly and in a timely manner.
    Communications
    • Communicates frequently with third parties (e.g., property management, security, local law enforcement, contractors) as needed for safe, optimal facilities and work site(s).
    • Identifies, engages and maintains relationships with vendors, suppliers, and professionals skilled to consult with and/or provide specific services as requested/required for facilities and work site(s).
    • Coordinates and cascades communication from property management companies to internal OHA stakeholders.
    • Oversees the management of mail, courier and messenger functions.
    Management
    • Makes hiring and other personnel recommendations for the Office to the COO.
    • Ensures that employees within the Office share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
    • Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the Office.

    Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the COO and Chief Executive Officer.

    Regular attendance on a daily basis is required for this position.

    OTHER DUTIES/RESPONSIBILITIES

    • Performs other duties as assigned by the COO and/or Chief Executive Officer.
    • Available for 24-hour emergency call service.
    • Occasional travel is required for this position.

    MINIMUM QUALIFICATIONS

    Education, Training and/or Experience
    • High School graduate or equivalent.
    • Graduation from an accredited four (4) year college or university with a bachelor’s degree in engineering, real estate, business administration or related field preferred.
    • Ten (10) years of progressive work experience in commercial facilities management.
    • Five (5) years of administrative experience that involved management of staff.
    • Valid Hawaii driver’s license and clean driver’s abstract.

    KNOWLEDGE, SKILLS AND ABILITIES
    Must have working knowledge of:
    • Facilities management, particularly inspection and maintenance procedures for all OHA Statewide Facilities, including electrical, mechanical and HVAC systems;
    • Centralized purchasing methods, techniques and practices, State Procurement rules;
    • Budgeting procedures and financial recordkeeping;
    • Vehicle Fleet management; and,
    • Inventory and control procedures for physical assets.
    Must have demonstrated skills or ability to:
    • Read and understand complex electrical, mechanical and automation systems, including materials and safety data sheets;
    • Manage multiple ongoing projects simultaneously with a high attention to detail;
    • Analyze and conceptualize, and to work with a high degree of accuracy and with confidential information;
    • Coordinate, schedule and evaluate the work of contractors, vendors and consultants;
    • Quickly assess and understand day-to-day operational needs;
    • Connect all day-to-day functions with long-term operations;
    • Develop and maintain effective working relationships with the BOT/Executive Offices, other OHA departments and all staff on outer island Offices;
    • Communicate effectively and efficiently, both orally and in writing, with all levels of the organization;
    • Prioritize multiple requests, develop action plans and provide disciplined implementation and reporting to other OHA departments; and,
    • Use Excel, Word, SharePoint, Outlook, Oracle (or equivalent), and 10-key by touch.

    How To Apply

    resume and cover letter to:

    OFFICE OF HAWAIIAN AFFAIRS
    560 N. Nimitz Highway, Suite 200
    Honolulu, Hawai‘i 96817
    Attention: Human Resources

    Or via email: careers@oha.org

    Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

    An Equal Opportunity Employer

  • 25 Days Ago
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O
Operations Manager
  • OFFICE OF HAWAIIAN AFFAIRS (OHA)
  • Honolulu, HI FULL_TIME
  • GENERAL PURPOSE OF POSITION The Operations Office Manager (OOM) oversees and is responsible for knowing, understanding, applying, analyzing, evaluating and creating the functions of the Operations Off...
  • 26 Days Ago
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O
Community Outreach Manager
  • OFFICE OF HAWAIIAN AFFAIRS (OHA)
  • Honolulu, HI FULL_TIME
  • *Note: The working title of this position is the Community Outreach Manager. However, the position title is a Beneficiary Services Manager.GENERAL PURPOSE OF POSITIONThe Beneficiary Services Manager (...
  • 21 Days Ago
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O
Native Hawaiian Revolving Loan Fund Manager
  • OFFICE OF HAWAIIAN AFFAIRS (OHA)
  • Honolulu, HI FULL_TIME
  • GENERAL PURPOSE OF POSITIONThe Loan Manager oversees the Native Hawaiian Revolving Loan Fund (“NHRLF”) Program ("Program") which provides loans to Native Hawaiians and Native Hawaiian businesses. The ...
  • 23 Days Ago
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Maintenance Manager
  • External Job Board
  • Keaau, HI FULL_TIME
  • JOB SUMMARY As the Maintenance Manager, you will use your skills to support Receiving, Packing and Shipping Operations. Responsible for managing the maintenance staff and ensuring all procedures, safe...
  • 18 Days Ago
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Medical Technologist
  • U.S. Department of Veterans Affairs
  • Kapolei, HI FULL_TIME
  • SummaryThis position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific individual eligibility requirements in accordance...
  • 15 Days Ago
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0 External Affairs Manager jobs found in Anahola, HI area

C
Program Manager
  • Catalight
  • Lihue, HI
  • For over 75 years, Easterseals Hawaii (ESH) has endeavored to change the way the world defines and views disability by m...
  • 9/24/2024 12:00:00 AM
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Assistant Moving Center Supervisor
  • UHaul
  • Lihue, HI
  • Full description Are you a people person who loves to help others? Then consider becoming U-Haul's newest Assistant Gene...
  • 9/24/2024 12:00:00 AM
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Multi-Unit Team Leader
  • H&R Block, Inc.
  • Lihue, HI
  • What you'll bring to the team... * Manage office staffing, operations, and logistics for multiple offices with support f...
  • 9/24/2024 12:00:00 AM
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E
Management Trainee - Kauai
  • Enterprise Holdings
  • Lihue, HI
  • Overview: Start your career with Enterprise Mobility! Were hiring immediately for our respected Management Training Prog...
  • 9/22/2024 12:00:00 AM
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Admin Manager - Hawaii Region
  • Unifi Aviation, LLC
  • Lihue, HI
  • ESSENTIAL FUNCTIONS/TASKS Provides leadership and training to Administrative Assistants within the Hawaii region Trains ...
  • 9/22/2024 12:00:00 AM
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Grooming Salon Manager
  • Petco
  • Lihue, HI
  • Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an e...
  • 9/21/2024 12:00:00 AM
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Associate Team Leader
  • H&R Block, Inc.
  • Kalaheo, HI
  • What you'll bring to the team... * Support the Multi-Unit Team Leader, serving as onsite point of contact for tax office...
  • 9/20/2024 12:00:00 AM
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R
Area Supervisor
  • Ross Stores
  • Lihue, HI
  • GENERAL PURPOSE: The Area Supervisor is a member of the Store Leadership who is responsible for a specific, assigned are...
  • 9/20/2024 12:00:00 AM
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About Anahola, Hawaii

Anahola (literally "deadly winds" in Hawaiian) is a census-designated place (CDP) in Kauaʻi County, Hawaiʻi, United States. The population was 2,223 at the 2010 census, up from 1,932 at the 2000 census. Anahola is located at 22°8′42″N 159°18′47″W / 22.14500°N 159.31306°W / 22.14500; -159.31306 (22.145049, -159.312969). According to the United States Census Bureau, the CDP has a total area of 4.0 square miles (10.4 km2), of which 3.6 square miles (9.4 km2) are land and 0.4 square miles (1.0 km2), or 9.63%, are water. The community is located on Hawaii Route 56 on the northeast coast of the i...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for External Affairs Manager jobs
$68,362 to $92,731
Anahola, Hawaii area prices
were up 1.9% from a year ago
View detail

What does an External Affairs Manager do?

External Affairs Manager in Gwinnett Mall Corners Post Office, GA
Lead coordination of fiscal, communication, and marketing strategies to increase the presence and solvency of the organization.
March 31, 2023
External Affairs Manager
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Promote charitable giving and employee volunteerism with media and identify opportunities to maximize exposure with community partners.
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Review with the Vice President of External Affairs ongoing and new relationships with COSI partners to help grow the relationships for greater collective impact across the organization.
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Develop and implement public relations, media relations, thought leadership and social media/influencer strategies and content to promote and enhance the Hear Me Now program, as well as activities of the IHC, and the mission and values of PSJH.
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Provide support to the Executive Director for all Board meetings including preparing of reports, coordinating onboarding for new members, support for committees, development of agendas, maintaining corporate documents (minutes, resolutions and other record keeping) and communicating with the Board.
February 28, 2023
Assists in the execution, development, and management of key community and government assignments associated with the COSI Science Festival, such as the COSI STEM Star program and the COSI Science Festival Community Committee.
March 05, 2023
Support strategy, planning and execution for communication plans and programs as set by IHC leadership, to support internal/external organizational campaigns and initiatives related to public relations, IHC/PSJH/Hear Me Now communications, and social media needs.
March 09, 2023
Monitor local government issues and work with Regulatory, Government Affairs, Legal and others in tracking local and state regulations and legislation impacting CRC in the Central Valley.
March 12, 2023