Director of Facilities and Fleet
FSLA - Exempt
Reports to Senior Vice President of Operations
Ministry Headquarters, Montgomery, AL
Position Summary:
The Director of Facilities and Fleet works closely with the President/CEO, Chief Financial Officer, Vice President of Programs, and Sr. VP of Operations to ensure oversight for all UMCH properties, leases, and payment, information technology, fleet management, and vendor procurement. The Director of Facilities and Fleet ensures preventative maintenance and repairs to all buildings and equipment are done properly and promptly. This individual is responsible for coordinating and managing bids and project scheduling for contracts for properties and equipment, including technology and fleet management for the Agency. The Director of Facilities and Fleet will travel extensively throughout Alabama and Florida. The Director of Facilities and Fleet serves on the PQI Committee and ensures compliance with COA environment of care requirements for the Agency.
Responsibilities:
- Plans, organizes, maintains, and manages the operations and reliability of Agency facilities and general infrastructure systems.
- Establishes and monitors preventative maintenance processes and programs and facility inspection processes ongoing review of maintenance work for facilities.
- Provides supervision to the Maintenance Technician or equivalent position.
- Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, contract requirements, grant requirements, and COA standards.
- Administers procurement and fiscal management activities associated with building and grounds maintenance activities, which may include RFPs, and contracts for custodial, grounds, and maintenance-related work; monitoring spending on project and cost account basis; recommending and implementing corrective spending plans; reviewing and authorizing purchase orders; administering contracts; obtaining price quotes and bids.
- Trouble-shoots and is the point of contact for after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, etc.
- Monitors the safety and accessibility of Agency facilities and fleet vehicles. Serves as the point of contact for any repairs or issues involving facilities, equipment, and vehicles.
- Updates and maintains a list of assets of equipment, including life-cycle and replacement costs.
- Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
- Participates in the development and administration of grounds and building maintenance budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.
- Collects and analyzes a variety of complex data and information, including utility costs and usage. Performs analysis and summarizes reports for the Executive Team and Board.
- Participates in a variety of meetings, committees, and/or other related groups to communicate information regarding services, programs, and areas of opportunity.
Knowledge, Skills, and Qualifications
- Bachelor’s Degree preferred
- Previous supervisory experience preferred
- Customer Service Focused, Detail Oriented, Accuracy Driven, with the ability to handle a high volume of varied tasks simultaneously
- Knowledge of facility-related topics such as fire safety, building codes, landscaping, and hurricane readiness
- Experience overseeing building projects preferred
- Experience with Management of Maintenance Vendors and Understanding of Lease Language as it pertains to Facilities Maintenance
- Experience reviewing and understanding contracts and the bidding process
- Ability to identify, hire, and provide oversight to vendors
- Basic knowledge of building repair and improvement
- Can learn and execute a wide variety of tasks within numerous specialized software platforms
- Experience working with Windows 10, MS TEAMS, and Adobe preferred
- Must have a valid driver’s license from state of residence
- Must have reliable transportation, proof of automobile liability insurance, and a driving record that will allow coverage on the Agency’s insurance policy
- Must receive a satisfactory background check that includes a check of employment and personal references, criminal history, driving record, Child Abuse and Neglect, professional reference, criminal history, driving record, and pass a pre-employment physical including TB skin test and drug screen.
Physical Requirements:
Vision: Must be able to drive, read reports, observe conditions related to work, view computer screens, etc.
Cognitive: Must be able to think independently, logically, and problem-solve.
Hearing: Must be able to hear well enough to communicate with co-workers, employees, families, and the general public.
Standing/Walking/Mobility: Must be able to stand to open files and operate office machines, mobility to drive, get in and out of private homes as well as a work area, some standing for prolonged periods for presentation. Normal coordination including eye-hand and hand-foot.
Climbing/Stooping, Kneeling: Must be able to stoop and kneel as needed to file, retrieve documents, assist families perform CPR and First Aid, etc.
Lifting/Pulling/Pushing: Must be able to lift and carry up case files, laptop computer which may weigh up to 20 pounds.
Manual Dexterity: Must be able to write, tthe use the telephone system, file, drive, etc.