Facilities Manager jobs in Broomfield, CO

Job Description

A private family office is looking for a Facilities Manager that will work with the owners and our internal team on facility maintenance, construction oversite and project management. The ideal candidate must be down-to-earth, efficient, organized, service-oriented and a self-starter who enjoys working hands-on in a small team environment that is mission-driven, results-driven and community-oriented. They must exercise critical thinking and good judgment in a variety of situations, learn fast and apply excellent project management skills. They must be actively engaged and willing to “do” in addition to delegating. The chosen candidate will have a strong track record of being reliable, independent, a good communicator and understand and follow directions well. We are looking for someone that is Denver based and can travel 10% of the time to projects within Colorado.

Duties and Responsibilities:

• The role of the Facilities Manager is the maintenance and oversight of the owner’s properties including residences, office buildings and other structures. This includes all buildings, grounds, systems and management of contracts, vendors, and inspections.
• Work closely with the owners by maintaining all properties as requested
• Professionally represent the owners to the broader community
• Regular communication and meetings with owners and/or owner’s representatives
• Coordinate on-site logistics for the owners and guests on the property, including preparing facilities and ensuring safety
• Regular inspections of all facilities, weekly reviews, appliances, etc.
• Respond to fire, security, and systems emergencies
• Routine maintenance: perform various general maintenance and repairs; this includes minor renovations and improvements
• Monitoring HVAC, technology, mechanical and utilities
• Snow removal
• Hands-on management and maintenance of the properties including the grounds, pools, hot tubs, gym equipment, ponds, wells, pathways, trails, access roads, storage facilities, barn, ATVs, vehicles, and other equipment
• Lead all major and general repairs and maintenance for property, vehicles, ATVs, and equipment; maintain and update reporting system and record maintenance
• Order parts, equipment, furnishings, and appliances and maintain required documents
• Conduct system updates, troubleshooting and installations (security and technology systems)
• Be responsible for ensuring security protocols are followed
• Basic landscape and site grounds keeping; work alongside professional landscape crew
• Creating and adhering to an annual maintenance plan per property
• Composing a preventative maintenance plan per property
• Manage vendors and contracts where needed including site/lawn care, roof consultant/inspections for warranty, elevator inspections and maintenance
• Obtain all needed approvals and keep appropriate records as required by laws and regulations
• Collaborate closely with team members to successfully execute cross-functional projects
• Assess and improve current processes and coordinate organizational procedures to ensure the family office services are provided in an efficient and high-quality manner
• Create, maintain, and update household manuals, policies, and maintenance schedules across multiple residences
• Manage asset inventory of equipment and vehicles on the property
• Submit invoices in a timely manner and approve invoices when necessary
• Submit expense reports/receipts monthly
• Work hours may vary with possible evening, weekend, or holiday work required depending on the season and associated work duties

You will manage vendors and contracts where needed for:

• General contractors
• Landscaping and arborists
• Roof consultant/inspections for warranty
• Fire, security, and systems monitoring
• HVAC and mechanical servicing
• Plumbing
• Technology
• Vehicle care
• Other services as needed

Required Skills:

• 5 years of professional experience and background in relatable areas such as project management, construction management and facilities management
• Collaborative thinker, flexible with changing needs and is a proficient communicator
• Pragmatic team player who is not confined by a job description and is willing step in to assist where needed – no task is too big or too small for you
• Possesses a grounded and entrepreneurial mindset, with a heart of service, impeccable morals, and work ethic
• Ability identifying and defining problems, collecting data, establishing facts, and drawing valid conclusions
• Strong listening and communication skills
• A self-starter with a high degree of initiative
• Prioritize and communicate on important matters in a timely fashion
• Excellent trouble shooting skills
• General handyman skills
• Familiar with home technology and possess the ability to hands-on troubleshoot systems
• A self-starter who proactively anticipates needs and takes ownership in finding applicable solutions
• Organized, accountable, reliable, and attentive to detail
• Ability to understand the nuances of the job and to react to changing circumstances; flexible
• Planning and communication skills are critical
• Ability to pass an extensive background check, employment verification, drug test and other pre-hire paperwork
• Driver’s license and legal authorization to work in the US

Contingencies:

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check.) We require all employees to provide proof of COVID-19 vaccination as a condition of employment, subject to accommodations. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Equal Opportunity Employer:

We are an equal opportunity employer and are committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individual with disabilities, and veterans to apply. All qualified applicants will receive consideration of employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws for regulations in the locations where we operate.

Additional Information

Compensation: $75,000 -$120,000 (DOE)

Basic Qualifications

• 5 years of professional experience and background in relatable areas such as project management, construction management and facilities management
• Collaborative thinker, flexible with changing needs and is a proficient communicator
• Pragmatic team player who is not confined by a job description and is willing step in to assist where needed – no task is too big or too small for you
• Possesses a grounded and entrepreneurial mindset, with a heart of service, impeccable morals, and work ethic
• Ability identifying and defining problems, collecting data, establishing facts, and drawing valid conclusions
• Strong listening and communication skills
• A self-starter with a high degree of initiative
• Prioritize and communicate on important matters in a timely fashion
• Excellent trouble shooting skills
• General handyman skills
• Familiar with home technology and possess the ability to hands-on troubleshoot systems
• A self-starter who proactively anticipates needs and takes ownership in finding applicable solutions
• Organized, accountable, reliable, and attentive to detail
• Ability to understand the nuances of the job and to react to changing circumstances; flexible
• Planning and communication skills are critical
• Ability to pass an extensive background check, employment verification, drug test and other pre-hire paperwork
• Driver’s license and legal authorization to work in the US