File Clerk jobs in Vallejo, CA

ABOUT THE COMPANY:

     At A Bright Future, Inc. we strive each day to ensure that our company's goals, values, and beliefs is to provide top notch service to our clients as well as our employees.  We believe that everyone should be treated with respect.  We provide consistent leadership and on-the-job training to assist our employees with personal and career growth and development.  We also encourage all managers and supervisors to involve employees at all levels in creative problem-solving methods.  We have found that this interaction and discussion and encourages ideas to improve the workplace and increases productivity.  A Bright Future, Inc. delivers competitive and outstanding service to our participants and partner with vendors align with our Company's goals and values.  We all share a "Let's find the solution!" team attitude to ensure continued growth and prosperity

 Job Responsibilities:

• Uploads digital files and data.
• Organizes and archives records and documents.
• Makes copies of paperwork and distributes as needed.
• Retrieves data and files for other departments and personnel.
• Uses alphabetical and numerical systems to organize paper and electronic records documents.
• Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
• Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
• Creates new files and provides needed information on forms and reports.
• Secures and protects the privacy of documents.
• Scans paper documents and verifies that scanned documents are clear and legible.
• Processes requests for files and data.
• Records when and what documents have been borrowed and returned.
• Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
• Discards documents when required in accordance with official procedures.
• Transcribes audio and video content.
• Operates office equipment.
• Looks for ways to improve filing systems and designs forms and templates for data entry.
• Types and performs data entry.
• Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
• Checks and corrects documentation and placement of previously filed documents.

 Qualifications/Skills:

• Strong organizational skills
• Attention to detail
• Integrity, discretion, and respect for confidentiality and privacy
• A dedication to preserving information and materials
• Adept typing, word-processing, and data entry skills
• Clear handwriting
• Ability to read and understand a wide range of materials
• Verbal communication and interpersonal skills
• Research and critical thinking skills

 Education, Experience, & Licensing Requirements:

• High school graduate or equivalent
• Knowledge of basic office and
• administrative software such as MS Office
• Experience working in an office setting
• Previous clerical experience
• Experience working with file-keeping software or cloud storage a plus
• Able to lift 15 plus pounds

What we offer:

• Paid comprehensive initial and ongoing training program of 40 hours consisting of classroom training, online training and job shadowing/observation
• Paid Sick/Leave Time
• Annual performance reviews with potential wage increases
• Opportunities for career advancement
• Medical, Dental, Vision, and life insurance for qualifying full-time employees who work at least 30 hours per week
• 401k (eligibility begins after 1 year of employment)
• Comprehensive training including in-field observations, coaching, and ongoing monthly training.
• Excellent opportunities for professional growth and competitive pay.
• Mileage reimbursement and paid drive time.
• Paid time off.
• Regular social events, sporting events and company-sponsored volunteer activities